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Personal Assistant

4 months ago

Manchester, United Kingdom The Pilot Group Full time

**Pilot Group - Personal Assistant**

The Pilot Group are dedicated to improving people’s lives and the environment. We lead the way in SMART, SAFE and SUSTAINABLE infrastructure solutions. With combined experience over 5 decades spanning across electronics, electrical wholesale, and heating we pride ourselves in working in partnership with organisations world-wide to deliver integrated technology to improve working environments and transport systems.

Reporting to the Executive Assistant-Group Managing Director, this role will be responsible for providing administrative and project support to assigned Executive(s).

The Pilot Group will provide you with the opportunity to be part of a growing business where you will make a tangible difference. This role comes with responsibility and autonomy, and we will support you every step of the way. From working within a close-knit development team, to collaborating with multi-disciplined shared services, you will find our company culture dynamic, inclusive, fast paced and fun. You will develop your skills as a Personal Assistant and within project management. We will provide you the opportunity to grow, learn, and develop your professional career, with a company who listens and cares for its employees, as we believe that a company’s greatest asset is its people.

**The role - Responsibilities (Personal Assistant);**
- Provide Outlook and diary management for the Executive; work with the Executive to prioritise their time on strategic matters.
- Coordinate and implement meeting schedules and relevant material.
- Ensure the Executive is prepared for meetings with the appropriate information.
- Take meeting actions and ensure meetings run to schedule.
- Work with the Executive to understand key issues and develop corrective action plans to address in a timely manner.
- Track and follow-up on outstanding items on behalf of the Executive.
- Provide project support to the Executive, following up on outstanding actions and ensuring deadlines are met.
- Organise international travel, meetings, and agendas on behalf of the Executive and relevant team members.
- Create presentations, reports, and other media as required by the Executive (advanced knowledge of Microsoft Office required).
- Reconcile and submit expense reports on behalf of the Executive.
- Organise catering and events on behalf of the Executive.
- Provide ad hoc support as required by the Executive.
- Assist EA-Group Managing Director with the coordination of offsite Group meetings and events, and additional administrative support as required.
- Coordinate with the facilities management company to report building issues and after-hours parking requests.
- Provide backup support to the Group Managing Director in EA’s absence.
- Maintain strong working relationships with key stakeholders and other business functions.
- Be a role model for the organisation’s standards and values.

**Person specification - Personal Assistant**
- Proactive, highly organised, strategic, resilient, honest, inspirational, self-motivated, driven, passionate, confident, positive, decisive, fun

**Recruitment Agencies;**

The Pilot Group operates a strict PSL and will not accept any unsolicited CVs sent to any member, employee, representative or business unit of the Pilot Group. Any unsolicited introduction will be treated as a CV ‘sent in kind’ and as such The Pilot Group rejects all liability to pay any such fees for an unsolicited introduction.

**Salary**: £25,000.00-£30,000.00 per year

**Benefits**:

- Company events
- Enhanced maternity leave
- Life insurance

Schedule:

- Monday to Friday

Ability to commute/relocate:

- Manchester: reliably commute or plan to relocate before starting work (required)

Work Location: In person

Reference ID: MH260423