Band 3 Admin Support

5 months ago

Birmingham, United Kingdom Birmingham Community Healthcare NHS FT Full time

To maintain an efficient and effective filing system for records and documents. Regular audit of the filing system to identify missing notes and ensuring that tracing and transfer of records is appropriate, accurate and timely. Provide general non clinical advice, information and guidance to users, parents and other professionals, to deal with all enquiries and communicate effectively on behalf of your team. Provide and receive routine information to colleagues, users, parents.

Carers, the public and or other external contacts, always adhering to all the relevant policies and procedures including patient confidentiality and data protection. Deal professionally and promptly with telephone enquiries taking and processing messages accurately and maintaining confidentiality at all times and ensuring standards for customers services excellence are met. Responsible for data entry, text processing or storage of data utilising manual or computerised data entry systems within agreed timeframes, bringing to attention any delays and inaccuracies.. Receive, maintain, update, transfer and archiving of records and documents complying with the trusts archiving and storage policy.

Provide clerical support to the clinical team e.g. report writing. Those may result in occasional exposure to the information of a sensitive nature i.e. safeguarding.

Produce a range of documents including minutes, court reports and ad-hoc statistical information upon request. Make bookings and cancellations e.g. training places, clinic rooms and interpreters. Receive, sort and distribute internal and external mail, ensuring that important and sensitive information is brought to an appropriate persons attention in a timely manner.

Accessing and verifying information from various internal and external sources e.g. electronic health records, general practitiers, education, social care and external agencies from other sectors. Receive and register clients attending clinic sessions as required. Maintain an appointment system, create clinic sheets and sent out scheduled appointments and letters as appropriate.

Supporting in the follow up of defaulted appointments (DNA/WNB) by telephone or letter and input DNA information onto a patient information system, adhering to the trust DNA/WNB policy. Undertake general administrative duties as requested. Maintain day to functioning of all office equipment. Maintain an equipment log and ensure office and all relevant equipment are services as necessary e.g.

scales and audiometers. Liaise with the appropriate estates/facilities providers to ensure that day to day repairs and maintenance is carried out where required. Reporting and tracking minor repairs to appropriate personnel. Order and maintain stock control of stationary, ensuring that optimum levels are maintained for normal use, without over or under provisions.

Ordering and maintaining stock in relation to bowel and bladder care such as enuresis alarms and products. Processing requests for non-stock ordering and deliveries and notify, in a timely manner, the appropriate member of staff once goods have been received, as appropriate to the team. The ability to work flexibly, providing cover during annual leave, study ; leave and sickness for vacant posts or other colleagues across the children and families division. Arrange cover with colleagues for own planned absences at own base.

Provide a knowledge base for the areas of work described in the job description. Share administrative knowledge in order to support effective team working. Input onto ESR within defined parameters.

  • Admin Support

    6 months ago

    Birmingham, United Kingdom Coventry and Warwickshire Partnership NHS Trust Full time

    Due to the current postholder promotion, an exciting opportunity has arisen within Learning Disabilities/Autism Directorate for a Band 3 Admin Support with the PA office at Brooklands. Combining high standards and commitment with experience and excellent communication both written and verbal alongside having exceptional organisational skills are essential...

  • Band 2 Admin Support

    4 days ago

    Birmingham, United Kingdom University Hospitals Birmingham Nhs Foundation Trust Full time

    Job summary We are looking to recruit an enthusiastic and motivated band 2 admin support to work 20 hours a week on a fixed term basis of 3 months to join our friendly secretarial team within the Diabetes Department based at the Queen Elizabeth Hospital Birmingham.This is an exciting opportunity for an individual who is looking to widen their admin...

  • Band 2 Admin Support

    1 week ago

    Birmingham, United Kingdom University Hospitals Birmingham NHS Foundation Trust Full time

    Job summary We are looking to recruit an enthusiastic and motivated band 2 admin support to work 20 hours a week on a fixed term basis of 3 months to join our friendly secretarial team within the Diabetes Department based at the Queen Elizabeth Hospital Birmingham. This is an exciting opportunity for an individual who is looking to widen their admin...

  • Band 3 Administrator/co-ordinator

    6 months ago

    Birmingham, United Kingdom University Hospitals Birmingham Full time

    **Job summary**: We are looking for an excellent Band 3 administrator to join our Education Team UHB's School of Nursing, Allied Health Professionals and Midwifery have a vacancy for a part time (16 hours/week) Administrator within their Professional Development and Education Team. Are you quick to learn, proactive and able to provide excellent project and...

  • Band 3 Team Administrator

    6 months ago

    Birmingham, United Kingdom Birmingham Community Healthcare NHS Foundation Trust Full time

    LEARNING DISABILITIES SERVICE - CENTRAL HUB, RIVERSIDE LODGE Permanent Team Administrator Band 3, part-time 16 hours per week We have an exciting opportunity for a Permanent Post Band 3 in the Learning Disabilities Service. The Learning Disabilities Service provides a range of services for people in the West Midlands to assist them in managing their...

  • Band 3 Early Intervention Team Administrator

    6 months ago

    Birmingham, United Kingdom Birmingham Community Healthcare NHS Foundation Trust Full time

    **Hours**: 37.5 per week, 5 days out of 7 inc. Bank Holidays working 08:00-16:00 or 14:00-22:00. As part of the Early Intervention Community Team the Band 3 Administrator will work alongside the existing Administrator, Senior Administrator, Clinical Team Leads and Locality Ops Manager in supporting the Early Intervention Community Team activities. The...

  • Band 3 Early Intervention Team Administrator

    6 months ago

    Birmingham, United Kingdom Birmingham Community Healthcare NHS Foundation Trust Full time

    **Hours**: 37.5 per week, 5 days out of 7 inc. Bank Holidays working 08:00-16:00 or 14:00-22:00. As part of the Early Intervention Community Team the Band 3 Administrator will work alongside the existing Administrator, Senior Administrator, Clinical Team Leads and Locality Ops Manager in supporting the Early Intervention Community Team activities. The...

  • Band 3 Therapy Support Worker

    5 months ago

    Birmingham, United Kingdom University Hospitals Birmingham Full time

    **Job summary**: An exciting opportunity has arisen for an enthusiastic Band 3 therapy support worker to join our Solihull community and outpatient respiratory teams at Solihull Hospital and involved in running of Pulmonary Rehabilitation classes across our hospital and community venues including assisting with assessments of patients with chronic...

  • Band 3 Administration Assistant

    5 months ago

    Birmingham, United Kingdom Birmingham and Solihull Mental Health NHS Foundation Trust Full time

    BIRMINGHAM AND SOLIHULL MENTAL HEALTH NHS TRUST Birmingham Healthy Minds **POST**: Band 3 Administration Assistant Permanent **FULL TIME**: 37.5 hours per week **BASE**: East Birmingham Birmingham Healthy Minds is a team of psychological therapists and practitioners working within and IAPT setting across Birmingham. We are now seeking to appoint an...

  • Band 3 Administration Assistant

    6 months ago

    Birmingham, United Kingdom Birmingham and Solihull Mental Health NHS Foundation Trust Full time

    BIRMINGHAM AND SOLIHULL MENTAL HEALTH NHS TRUST Birmingham Healthy Minds **POST**: Band 3 Administration Assistant Permanent **FULL TIME**: 37.5 hours per week **BASE**: East Birmingham Birmingham Healthy Minds is a team of psychological therapists and practitioners working within and IAPT setting across Birmingham. We are now seeking to appoint an...

  • Band 3 Medical Secretary-respiratory Medicine

    6 months ago

    Birmingham, United Kingdom University Hospitals Birmingham Full time

    **Job summary**: An opportunity has arisen for a band 3 Medical Secretary to support one of our Respiratory Medicine Teams at Heartlands. You will be expected to provide a comprehensive secretarial service within our busy department. The role will entail working closely with our clinical teams to provide safe and effective management of patients; you will be...

  • Band 3 Therapy Assistant

    5 months ago

    Birmingham, United Kingdom Birmingham Community Healthcare NHS Foundation Trust Full time

    We are pleased to offer an exciting opportunity for a Band 3 Therapy Assistant to join our established multidisciplinary team on the neuro rehabilitation ward working with patient that have had a Stroke and other neurological condition’s such a Traumatic Brain Injury. Supporting in there rehabilitation ward at Moseley Hall Hospital. We are looking for a...

  • Band 3 Therapy Support Worker

    3 days ago

    Birmingham, United Kingdom University Hospitals Birmingham Nhs Foundation Trust Full time

    Job summary Are you looking for a challenge?We are looking for a highly motivated, enthusiastic and innovative band 3 generic therapy support worker to work within our therapy teams.This is a permanent post based at Good Hope Hospital.The post holder will work alongside the established therapy teams within the acute setting.A band 3 generic therapy support...

  • Band 3 Medical Secretary

    6 months ago

    Birmingham, United Kingdom University Hospitals Birmingham Full time

    **Job summary**: An opportunity has arisen for a Band 3 Medical Secretary to support the Respiratory Medicine Teams at Heartlands. You will be expected to provide a comprehensive secretarial service within this very busy department. This secretarial role will entail working closely with our Clinical teams to provide safe and effective management of patients;...

  • Admin Support Assistant

    5 months ago

    Birmingham, United Kingdom Yolk Recruitment Full time

    **Admin Support Officer - 6 weeks -24.5 hours per week - Immediate Start** **The Opportunity** Yolk Recruitment Public Sector & Not-for-Profit team has partnered with a large public sector organisation to recruit a Legal Officer to join their team. They are an extraordinary organisation with a diverse workforce and inclusive culture. You'll be joining n...

  • Band 3 Administrator/coordinator

    6 months ago

    Birmingham, United Kingdom University Hospitals Birmingham Full time

    **Job summary**: We are looking to recruit 3 x A&C band 3 office administrator/coordinator posts (Mon-Fri 08.00-16.00) within UHB Pathology. In each case we are looking for an enthusiastic person who has attention to detail and with organisation, PC and communication skills. 1.This post is in Tissue Services, working alongside the clinical teams at Queen...

  • Band 3 Diagnostic Hub Admin Coordinator

    6 months ago

    Birmingham, United Kingdom University Hospitals Birmingham Full time

    **Job summary**: We are looking for an organised, motivated, personable individual to join our team working in the successful UHB Dermatology Primary Care Diagnostic Hub. You will be at the forefront of the service, meeting patients and ensuring they receive fast skin cancer diagnosis and efficient treatment. You will work across a number of Birmingham...

  • Sales Support Admin

    5 months ago

    Birmingham, United Kingdom SF Group Full time

    **Ref code**: NYC99094787 Office Support £ 11 per hour Birmingham, West Midlands, England Temporary / Interim Office Based Sales Administrator Temp B18, £11.50PH 2-3 months **MAIN REPONSIBILITIES**: 1. Raise, check and sign off purchase orders and good receipts 2. Inputting and updating electronic records. 3. Communicate with other departments on supply...

  • Band 3 Clinical Trial Administrator

    4 months ago

    Birmingham, United Kingdom University Hospitals Birmingham NHS Foundation Trust Full time

    Job summary We wish to appoint a band 3 clinical trials administrator to assist in the co-ordination and delivery of clinical research studies in the intensive care unit, emergency department, hyperacute stroke unit and trauma centres at the QEHB hospital in Birmingham. The clinical trials administrator will be part of a team including other clinical...

  • Band 2 Receptionist/admin Assistant

    5 months ago

    Birmingham, United Kingdom Birmingham Community Healthcare NHS Foundation Trust Full time

    LEARNING DISABILITIES SERVICE - CENTRAL HUB, RIVERSIDE LODGE Permanent Receptionist/ Administrative Assistant Band 2 - 37.5 hours per week We have an exciting opportunity for a Permanent Post Band 2 in the Learning Disabilities Service. The Learning Disabilities Service provides a range of services for people in the West Midlands to assist them in...