Accounts, Payroll

3 months ago

Newcastle upon Tyne, United Kingdom Jesmond Dene House Full time

An exciting opportunity to join our 4 red star boutique hotel as a key member of the operations team.

OBJECTIVE
To act as an administrative support to the Hotel and Group FC in relation to Accounts, Payroll and HR processes. Responsible for accurate accounting records and assistance in providing the financial reports for the Hotel. Co-ordinating payroll to ensure all the team are paid accurately. General HR administration for the hotel.

**RESPONSIBILITIES, TASKS AND DUTIES**
- Responsibility for the day-to-day administration of Finance onsite, reporting daily to the Hotel General Manager/ Group FC.
- Invoice processing. Liaison with suppliers to ensure all are reconciled and arrange payments.
- Daily banking reconciliation, including processing cash banking and petty cash reconciliation.
- Reconciliation of bank accounts on a weekly basis.
- Assist with Monthly P&L accounts.
- Assist with Yearly Accounts Audit.
- Ensure reporting is timely, accurate and consistent with the financial accounts and that P&L/Balance sheets reconcile to the trial balance.
- Monitor monthly credit lines and chase any debtors.
- Assist in following/monitoring purchasing and PO requests.
- Administration of all Financial queries from internal and external parties.
- Assist in monthly Stock takes.
- Assist the Group FC with managing the Hotel’s cashflow and making timely payments.
- Accounts payable and accounts receivable functions.
- Administration of the monthly payroll in an accurate and timely manner.
- Ensure Pensions are completed monthly.
- Respond to payroll queries and ensure all payroll information and records are maintained in accordance with statutory requirements and support internal and external audits related as such.
- Communicate monthly meter readings to utility suppliers as required.
- Assist the Hotel Manager with queries they may have regarding the accounts
- Provide Financial reports as directed by the Group FC
- Help the Group FC with other ad hoc reports and tasks
- HR/Admin job functions include processing starters, leavers and contract amendments.
- Organise employee data systems. Update and maintain Hotel-wide procedural documentation and filing. Effective document management.
- PCI Compliance.
- Act as DM when required.

**CRITERIA**
- Ability to work as part of a team and take direction accurately.
- Demonstrable initiative. Analytical thinker and problem solver.
- Strong and effective communication skills.
- Strong organisation and planning skills and the ability to prioritise appropriately.
- Competent IT skills, particularly spreadsheet software.
- High level of attention to detail and accuracy.
- Experience with XERO or similar accounting package (desirable but not essential, training provided).
- Trustworthy and discreet when dealing with confidential information.
- Hotel Industry experience preferred.

FURTHER INFORMATION:
**Job Types**: Full-time, Permanent

**Salary**: £26,000.00-£27,000.00 per year

**Benefits**:

- Company events
- Company pension
- Discounted or free food
- Employee discount
- Free parking
- Gym membership
- On-site parking

Schedule:

- Monday to Friday

Work Location: In person

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