Eo Role in Private Office Group
3 weeks ago
**Details**:
**Reference number**:
- 272819**Salary**:
- £29,282 - £31,003**Job grade**:
- Executive Officer**Contract type**:
- Permanent**Business area**:
- DIT - SI: DIT Private Offices**Type of role**:
- Operational Delivery**Working pattern**:
- Flexible working, Full-time, Job share, Part-time**Number of jobs available**:
- 1Contents
Location
About the job
**Benefits**:
Things you need to know
Location
- LondonAbout the job
**Job summary**:
Private Office Group (POG) is seeking talented and ambitious individuals to fill key role at the heart of the Department for Business and Trade (DBT), supporting our Ministers, Special Advisers and the most senior officials in the Department.
If successful, you will be placed into either of the two roles below:
**Ministerial Operations Officer within the Ministerial Operations Unit**:
The Ministerial Operations Unit is responsible for ensuring the smooth running of day-to-day support functions across Ministerial Private Offices, ensuring that issues are resolved as quickly as possible by providing a seamless service to Ministers and other stakeholders.
This will include requests related to HR, IT, finance, estates, security, transportation services and other operational processes. The team is also responsible for the processing of Freedom of Information requests and producing externally published quarterly transparency returns which set out details of overseas travel, meetings with external organisations, gifts and hospitality for the Ministerial team.
**Correspondence Manager within the Ministerial Correspondence and Cabinet Committees Unit**:
The Correspondence and Cabinet Committees Unit manages the flow of information to and from the Department’s Ministers. This can be in the form of letters from MPs and other stakeholders, managing Cabinet committee ‘write-rounds’ which require a response and drafting outbound correspondence on the behalf of Ministers.
The work covered by both roles is varied and relies on maintaining excellent links with Ministerial Private Offices, key teams in the Department, Whitehall, and third-party providers to ensure business is executed smoothly.
These roles require the ability to react quickly to often conflicting demands by thinking imaginatively to solve new challenges posed by Ministerial requests and preferences.
You will need strong organisational ability, including the ability to monitor the progress of work being delivered by others.
You must be comfortable using your own initiative to address issues and working independently. You will also need excellent interpersonal skills, with the ability to form strong, positive working relationships with a variety of contacts.
These roles affords good exposure to the inner workings of Ministerial Private Offices at the highest levels of the Department in a fast-paced and high-performing environment. The skills you develop in POG will put you on a sound footing for progression into a rewarding civil service career and we look forward to hearing from you.
DBT recognises and promotes an environment that welcomes and values diverse backgrounds, thinking, skills and experience to help everyone to fulfil their potential and to produce their best work.
DBT’s culture of inclusion is underpinned by our staff networks which cover disability, faith and belief, gender equality, social mobility, age, race, LGBTQI+, and how to be an ally.
**Job description**:
**Ministerial Operations Officer**:
Reporting to the Deputy Head of the Ministerial Operations Unit, your work will be varied and wide ranging. Amongst other things, you will provide finance support to POG, gaining approval for requisitions and working with finance colleagues to resolve queries. You will also have responsibility for coordinating the quarterly Cabinet Office Transparency Returns which contains details of Ministers’ and Special Advisers’ meetings with external organisations, gifts given and received, hospitality and overseas travel.
You will also work on a range of other workstreams including recruitment activities, payroll issues, Freedom of Information requests, IT, estates and accommodation, logistics and ensuring Ministers have everything they need to execute their duties, whether that is catering, stationary or a replacement Ministerial Red Briefing Box for the Secretary of State.
You will work with multiple teams and individuals, so a vital part of the job is to build and maintain relationships with third party suppliers to raise support requests, ensuring they are given appropriate priority and that they are resolved effectively while keeping our stakeholders informed as the process continues to a successful conclusion.
**Correspondence Manager**:
Reporting to the Deputy Head of Cabinet Committees, you will be responsible for managing the smooth flow of correspondence through the Department, ensuring that the Department’s Cabinet Committee Correspondence functions are carried out i
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