Receptionist

6 months ago


Exeter, United Kingdom Legal Southwest Full time

Salary up to £24,000.

On behalf of our client, we are looking to recruit a Receptionist on a full-time, permanent basis.

You will be working in the main reception area, often you will be the first contact the clients will have had with the Firm either in person or over the phone. You will be meeting and greeting internal and external clients ensuring they all receive a warm welcome and leave with the best impression of the firm. You will work closely with our Receptionists across the offices and may assist in picking up calls or arranging meetings in other areas.

Duties & Responsibilities:

- Deliver a quality professional reception service to the firm's clients, Partners and employees at all times
- Maintain the Reception area to ensure that it is always smart, professional looking and tidy
- Meet and greet clients and visitors
- Answer all incoming telephone calls and redirect to the appropriate person, take accurate, clear telephone messages and passing on to the relevant person in a timely fashion
- Responsible for setting up telephone, conference calls and AV facilities
- Ensure catering and presentational requirements are provided for each room booking, as necessary. If outside catering is required for an event, ensure this is in place meeting the requirements of the host.
- Ensure the meeting room(s) are cleared promptly after use and client ready at all times
- Ensure the client kitchen facility and equipment is kept clean and tidy at all times.
- Assist with preparing for and running marketing events in the office, which may require working out of hours from time to time
- Make travel arrangements and bookings
- Assist General Office/Office Manager with admin to include:

- Building access control
- Catering Supplies ordering
- Invoices and Expenses

Skills and Experience required:

- Excellent communication skills; oral and written
- Able to operate autonomously and/or with minimum supervision
- Able to use initiative and be proactive
- Flexible and committed
- Driven and enthusiastic
- A willingness to learn
- A self starter
- Strong attention to detail with a methodical and logical approach
- Common sense
- Strong client focus
- Good humour and positive outlook
- Polite with a calm and professional manner
- Tidy and professional appearance (You will be provided with a uniform)

Experience required:

- Previous office and reception experience (essential)
- Experience of setting up AV equipment (desirable)
- Experience of Condeco (desirable)

Please get in touch if you would like more information about this role or send your CV via the form below in complete confidence and we will get back to you.

**Job Types**: Full-time, Permanent

**Salary**: £22,000.00-£24,000.00 per year

**Benefits**:

- Company pension
- Free parking
- On-site parking

Schedule:

- Monday to Friday

Work Location: In person


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