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HR Administrator

3 months ago

Newcastle upon Tyne, United Kingdom Coquet Trust Full time

Working within a small, busy team, this role will be the first point of contact for all HR queries. You would be responsible for HR administration, handling HR queries, sickness reporting, ensuring compliance with HR policies and employment law as well as assisting the recruitment team as needed.

**Benefits**
- **£22,000 per annum (pro rated for part time)**:

- **Consider part time appointments between 30 and 37 hours**:

- **Work at home on Fridays, with flexibility to agree other days at home**:

- **Enhanced sick pay**:

- **Additional annual leave with long service**:

- **Access to Blue Light Card**:

- **Free on site parking**:

- **Workplace pension**

**The role**

Working within a small, busy team, this role will be the first point of contact for all HR queries. You would be responsible for HR administration, handling HR queries, sickness reporting, ensuring compliance with HR policies and employment law as well as assisting the recruitment team as needed.

This is a great role for a HR Administrator to take the next step as you will also be involved in ER cases, sickness meetings and project work.

We're based in Gosforth, and the role is primarily office based, with Fridays working from home and the option to agree other flexibility.

The role can be worked full time or part time 30-37 hours. If you're interested in working 4 days per week, or shorter hours over 5 days, we can accommodate that and would like to hear from you.

**Salary: £22,000-£22,500**

**Contract: Fixed term for 12 months, with possibility of conversion to permanent**

**Based: Gosforth, with home working on Friday**

**Full Job Description**

Coquet Trust are an inclusive and supportive employer who value the diversity of our staff, encouraging them to reach their full potential through relevant training and supportive leadership.

We are driven by our values which are to be _**committed, reliable, inspirational, trustworthy and inclusive.**_ They are the foundation of all that we do and endeavour to achieve.

We are an Investors in People employer and by joining the Coquet Trust team, you will be given excellent support from your Manager as well as the wider team.

Working closely with other Head Office staff, you will deliver our values by putting the people we support at the heart of everything you do.

**Purpose**:
To contribute to providing a comprehensive HR and recruitment service to Coquet Trust which supports the business to meet its objectives.

**Responsibilities**:
To be the first point of contact for general HR and recruitment queries for both internal and external customers, escalating queries as necessary.

To provide information to managers and update systems to ensure key HR tasks are completed (e.g. probationary reviews, sickness reviews, driving license, DBS or visa checks).

To draft and send correspondence to staff regarding changes to contracts, terms and conditions, job roles and other HR processes.

To ensure that all new starters, leavers and staff changes are accurately maintained within the HR Database, prepare and issue all leaver letters and contract change letters and upload to the HR system.

To ensure HR data in the HR system is accurate and kept up to date.

To liaise with Payroll regarding starters, leavers contract changes, sickness, maternity, paternity leave.

To ensure absence is correctly recorded in the HR Database that self certs are issued and ensuring that relevant line managers are aware of sickness absence details from fit notes to enable sickness absence to be managed effectively.

To support with the end to end process of the administration of recruitment.

To ensure that all pre-employment checks, including references, right to work, DBS and qualifications and any associated risk assessment are carried out in line with the agreed procedures.

To provide data and information for the HR system to managers as required.

Assist with employee relation issues as required.

To carry out all routine administrative tasks associated with the post along with adhoc projects.

**Personal Qualities**:
To take pride in your work and carry out tasks to a high standard.

The ability to multi-task and work well as part of a team, as well as individually.

Be flexible in your approach to work to ensure you contribute effectively to the overall service.

To represent Coquet Trust in a professional manner and maintain the good reputation of the organisation at all times.

Self-starter with interest in making continuous improvements to work practices

**ESSENTIAL**

**Person Specification**

Good standard of education with GCSE qualification (or equivalent) in Maths and English

Holding, or working towards, a recognised qualification in Human Resource Management

**EXPERIENCE**

Experience of working in an HR or Recruitment role

Experience working in a fast paced office environment

Experience issuing contracts of employment and associated documentation

Experience of using an HR database/syste