Administrative Assistant

3 days ago


LeighonSea, United Kingdom CHC Construction Full time

Provide support to the MD and Technical Team, working closely with the PA to assist with the smooth running of the office administration. Act as an Administration Assistant for the Management Team.
- Work closely with the MD, PA, Estimator, Surveyor, Managers and the team to ensure that the office procedures are kept up to date and run efficiently.
- Act as first point of contact dealing with correspondence, telephone calls and customer contact (answering telephone calls / taking messages - first to answer - script to be provided).
- File all paperwork and scanning documents.
- Managing diaries, organising meetings, and appointments.
- Maintain records of incoming enquiries, including setting up file for estimator.
- Assist estimator/ buyer in the sending out and sourcing of subcontractor / supplier quotations.
- Update enquiries tracker.
- Place material orders / type up orders.
- Liaise with suppliers on a day to day basis providing information as required.
- Update live contract list.
- Set up files for all new projects.
- Print / fold project drawings.
- Work closely with the Contracts Manager/ Surveyor on live projects to ensure all relevant parties are kept updated with progress and changes etc.
- Sort post daily / date stamp and coding.
- Making tea / coffee for office staff and visitors.
- Greet clients / visitors to the office. Offer drinks on arrival.
- Any other reasonable duties as required to ensure the smooth running of the office and operations.

**Job Types**: Part-time, Permanent

**Salary**: £17,000.00 per year

Schedule:

- Monday to Friday

Ability to commute/relocate:

- Leigh-on-Sea: reliably commute or plan to relocate before starting work (required)



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