Office & Facilities Assistant

3 weeks ago


Cirencester, United Kingdom Nuvias Group Full time

Job Title: Office & Facilities Assistant

Reporting to: Facilities Manager

Department: Facilities

Location: South Cerney

Summary/ Main purpose
- Located out of the South Cerney office the Office & Faciities Assistant will report to the Facilities

Manager and ensure the smooth day to day running of the South Cerney office.
- To assist the Facilities Manager with the day-to-day maintenance issues and health & safety duties for the South Cerney office and provide ad-hoc administrative support for two other UK offices as and when required.
- Adhering to company policy and working to the company ISO Quality Management system (9001 certification) and company security management system (27001 certification) and BSI standards at all times.

Facilities Support
- Responsible for the facilities and utilities in the South Cerney office on a day-to-day basis, reporting any issues to the Facilities Manager and/or Facility Company.
- Ordering supplies and co-ordinating with office suppliers.
- Ordering lunches for meetings as and when required.
- Booking meeting rooms when required.

Health & Safety
- Assisting the Facilities Manager with all Health and Safety administration, including all risk assessments, fire procedures, wardens, ensuring appropriate First Aiders, Fire Wardens and Health and Safety Officers maintain their qualifications on the companies training platform.
- Management of First Aid Supplies, ensuring that all first aid kits are fully stocked.

Reception Management
- Answering the door intercom, receiving all visitors to ensure they sign in and offer refreshments where needed.
- Accept and send deliveries on behalf of the business.

Business Management
- Checking the kitchen facilities weekly and order stock as required.
- Maintaining and ordering of stock for all office suppliers.
- Management of boardroom diaries and ensuring boardrooms / kitchens are tidy and stocked (e.g., paper rolls in the kitchen, board pens in the boardroom) at all times.
- Responsible for the post - opening post and distributing to all departments and franking of post.

Page 1 of 2

General skills
- Experience of working within a similar role.
- Health and Safety experience, trained fire warden and / or fire aider desirable.
- Ability to work on own initiative or work as part of a team.
- Well organised and good time management skills.
- Approachable and personal nature.
- Ability to work under pressure.
- Maintain a professional and polite disposition at all times.

You may be required to undertake other general duties / reasonable requests, as required by business needs, details of which will be provided to you at the time the duties / requests are required.

Page 2 of 2

**Job Types**: Full-time, Permanent

**Salary**: From £28,000.00 per year

**Benefits**:

- Company pension

Schedule:

- Monday to Friday

Ability to commute/relocate:

- Cirencester, GL7 5TQ: reliably commute or plan to relocate before starting work (required)

Work Location: One location

Reference ID: Credit Controller



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