Administrative Support Assistant

2 weeks ago


London, United Kingdom ED&F Man Corporate Full time

Role Overview

We have an exciting opportunity for someone to join us as a Administrative Support Assistant. This is a crucial role that provides comprehensive support to the London Cross commodities team and ensures the smooth operation of daily business activities. This role requires a high level of organisational skills, attention to detail, and the ability to handle a wide range of tasks with discretion and professionalism. The role reports to the Senior Executive Assistant.

Location & Specification

4 days per week (Monday to Thursday) at our London Office. 12 Month contract

Business Overview

Established in 1783, ED&F Man is an employee-owned agricultural commodities merchant with 2,800+ people in 110 global locations and annual revenue in excess of $8bn. ED&F Man Commodities trades sugar, coffee, molasses, animal feed and pulses. Corporate responsibility is ingrained in our culture. We are passionate about sustainable production, take care to limit the environmental impact of our operations and actively support the communities in which we work.

Key Accountabilities

**Corporate & Executive Support**
- Calendar Management: Maintain and organise meetings in the absence of the Senior EA, organise appointments, and travel arrangements while prioritising conflicting demands for the general London team;
- Document Management: Prepare, edit, and format documents, reports, presentations, and other materials. Manage filing systems, both electronic and physical, ensuring documents are organised and easily accessible;
- Travel Coordination: Arrange and coordinate travel arrangements including flights, accommodations, transportation, and itineraries. Anticipate potential issues and proactively address them;
- Meeting Support: Organise and facilitate meetings, including scheduling and assist preparing agendas and distributing relevant materials;
- Administrative Support: Perform general administrative tasks such as archiving, couriers, and scanning. Manage office supplies. Support new joiner activities
- Expense Management: Support expense processes, ensuring compliance with company policies. Prepare expense reports for the approval;
- Time Management: Efficiently prioritise and manage tasks to meet deadlines and ensure optimal use of time;
- Confidentiality: Maintain strict confidentiality of sensitive information and handle confidential matters with professionalism and discretion;
- HR support tasks - for example tracking overseas business visitors invoice management, assist with organising some training sessions.

**Sugar Documents Support**
- Store documents that have been scanned in computer file for each vessel folder on shared drive for storing and sharing
- Original documents to be stored clearly and securely in company safe
- Dispatch original documents in line with our overseas documents specialist’s requests to buyers (not sending any additional documents in folders that have not been requested)
- Process original documents for dispatch against bank collection or letters of credit on behalf of overseas documents specialist’s instructions, ensuring to print/endorse/sign certificated as requested.

Skills and Experience
- Minimum education: A level or equivalent professional experience
- Proven experience as an administrative assistant.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
- Excellent organisational and multitasking skills.
- Knowledge of travel & expenses systems, e.g. Concur, etc.
- Strong written and verbal communication skills.
- Attention to detail and a high level of accuracy.
- Discretion and ability to handle sensitive information.
- Ability to work independently and as part of a team.
- Strong problem-solving and decision-making abilities.
- Professional demeanour and excellent interpersonal skills.
- Flexibility to adapt to changing priorities and tasks.

**Our Offer**

We provide a fast-paced, stimulating and truly global environment, which will stretch your abilities and channel your talents. We also offer competitive salary and benefits combined with outstanding career development opportunities in one of the global leaders in soft commodity trading.

**Our Values**

**Respect, Integrity, Meritocracy, Client Focus, Entrepreneurship**

Our values define who we are. They are the fundamental beliefs that determine our actions and guide our behaviour. They influence the way we communicate and collaborate, and define the way we engage with our clients, partners, and communities. Our values are underpinned by a set of essential behaviours, which form part of our performance management approach. Delivering on our objectives is very much about ‘what’ we do, but these essential behaviours also provide a guide and measure for ‘how’ we do things. Our performance essentials are Take Initiative, Self‐Management, Deliver Results and Collaboration.

**Our Commitment**

We are committed to creating and sustaining an inclusive



  • London, United Kingdom Reed Business Support Full time

    This assignment is based in a University in East London - FULL TIME position based in a Estates and Facilities team The working hours are 08.00 - 16.00 (with one day WFH) - Monday - Friday **About the Role** - To act as the first point of contact for customers and visitors to the Operations Office, dealing with enquiries s required. - Provide effective...


  • London, United Kingdom Reed Full time

    Administration Support Assistant Job Type: Full-time Administrative Support: Provide administrative support, including managing schedules, coordinating meetings, and handling communication. additional education or certification in business administration or related field is a plus. Previous experience in administrative support Proficiency...


  • London, United Kingdom Reed Full time

    Administration Support Assistant Location: Ruislip, London Job Type: Full-time We are seeking a dedicated and detail-oriented individual to join our team. This position is essential to provide both administrative and operational tasks. Day to Day of the role: Administrative Support: Provide administrative support, including managing...


  • London, United Kingdom Support Services Leaders Ltd Full time

    Responsibilities: - Provide administrative support to the operations team - Perform data entry and maintain accurate records - Answer and direct phone calls with professionalism and excellent phone etiquette - Preparing documentation to support damage and additional work - Liaising with sites to query any discrepancies or missing information - Recording...


  • London, United Kingdom Classroom Support Full time

    Learning Support Assistant Classroom Support are working to recruit an experienced and qualified Learning Support Assistant on behalf of a SEN school in Hackney, with a view to starting in early February. The school is a coeducational day school which caters for students across all Key stages with EHC Plans of social, emotional, and behavioural...


  • London, United Kingdom SPID Theatre Full time

    **Personal Assistant & Business Support Administrator** SPID Theatre is looking for a committed Assistant & Business Support Administrator. This role will report to the Co-Creative Leader, Head of Youth and Community Programs. This role is based in Treverton Towers Centre (W10 6BG) until SPID's refurbishment is completed and SPID moves back to Kensal House...


  • London, United Kingdom Mazars Full time

    Administrative Assistant - Audit Quality Support Team - **Service line**: Audit - **Business unit**: Audit Support - **Office**: London - **Role type**: Full-time Administrative Assistant - Audit Quality Support Team (1180) Job purpose The Audit Quality Support Team (AQST) is responsible for supporting the quality of the firm's audit work. As part of this...


  • London, United Kingdom Reed Business Support Full time

    **Sales Administrator** An exciting opportunity to join an innovative, friendly organisation on a**3 - 6-month** basis. They’re looking for a strong Administrator that demonstrates a high level of attention to detail in an environment where being hands on and organised are essential skills. **Immediate start** Pay rates from **£13 -...


  • London, United Kingdom Reed Full time

    Are you looking for a Hybrid Part-Time position as a Sales Support Administrator? Reed Business Support are currently hiring for 2 flexible,hybrid-working positions for 20-25 hours per week at a growing and exciting Shutters and Blinds companyin the Bromley area! ~£Hybrid working. ~ Evening shifts (8pm finish). ~1 in 2 Saturdays required, ...


  • London, United Kingdom ClassRoom Support Full time

    Job Description: We are currently seeking a dedicated Learning Support Assistant to join our North London team, specifically in Westminster. As a Learning Support Assistant, you will play a vital role in supporting students in their educational journey. You will work closely with teachers to provide additional assistance to students who may require extra...


  • Southall, Greater London, United Kingdom Staffing Match - London Industrial Full time

    Administrative Assistant - Office Support Based in Southall £13.50 per hour Mon-Fri, 08:00AM to 17:00PM Staffing Match are proud to be working in partnership with an innovative printing company known for its creative solutions that propel businesses towards success. We are seeking a detail-oriented and proactive Administrative Assistant to join our...


  • London, United Kingdom ClassRoom Support Full time

    Learning Support Assistant We are working to recruit on behalf of a large SEN school in Newham close to Stratford postcode E15 who are looking for experienced and qualified Learning Support Assistants. The school is an independent, coeducational, day school which caters for students across all Key stages with EHC Plans of social, emotional, and behavioural...

  • Learning Support Assistant

    Found in: beBee S GB - 3 weeks ago


    Greater London, United Kingdom ClassRoom Support Remote Work Freelance Full time

    We are looking to bring on a number of SEN teaching assistants to work in both secondary and primary schools in Hillingdon starting in April/May. The roles cover a wide range of age groups and learning disabilities so anyone with experience in working or caring for children with learning disabilities is encouraged to apply. You will be rewarded with...


  • London, United Kingdom Reed Business Support Full time

    Role and responsibilities: - Assisting with 1st line tasks ands scheduling meetings with external vendors - Processes invoices and payments - Maintaining the system and updating IT Inventory - Coordinating minor value procurements - Coordinating with facilities and ensuring maintenance - Supports the Head of Section as necessary - Coordinating logístical...

  • Business Support

    Found in: JG UK C2 - 2 weeks ago


    London, United Kingdom NES Fircroft Full time

    Business Support and Administration, Huddersfield About This Job: We are currently recruiting for a Business Support and Administration role in our Process Technology Group based in Huddersfield. This is a fantastic opportunity to join a diverse, global team carrying out business-critical work. Your primary responsibilities will include financial management...


  • London, United Kingdom Signature Recruitment Ltd Full time

    Are you a confident and proactive Higher Education administrator? Is providing both office and student support part of your skillset? Signature Recruitment is proud to present the opportunity to work with our client, a renowned London University as Assistant Administrator. This is a full-time, temporary position, based in Central London. **Assistant...


  • London, United Kingdom Signature Recruitment Ltd Full time

    Are you a confident and proactive Higher Education administrator? Is providing both office and student support part of your skillset? Signature Recruitment is proud to present the opportunity to work with our client, a renowned London University as Assistant Administrator. This is a part-time (21hrs), temporary position with flexible days based in Central...


  • London, United Kingdom Tay Associates Ltd Full time

    A vibrant global financial services firm is looking for Administrative Assistant to support their fast-growing business. Based in the West End, this role is suited to an Administrative Assistant who thrives in a busy corporate environment and rises to the daily challenge of competing priorities. This is a unique opportunity that would suit an organized and...


  • London, United Kingdom ClassRoom Support Full time

    We are looking to bring on a number of SEN teaching assistants to work in both secondary and primary schools in Hillingdon starting in April/May. The roles cover a wide range of age groups and learning disabilities so anyone with experience in working or caring for children with learning disabilities is encouraged to apply. You will be rewarded with...


  • London, United Kingdom Hays Business Support Full time

    Leading Anonymous University (London) Executive Assistant (Permanent) We are an exciting division, established to bring our world-leading education to global audiences. As a leading university, we pride ourselves on pushing boundaries, challenging norms, and fostering intellectual curiosity-all while maintaining an enigmatic allure. As an Executive...