Part Time Operations Support Assistant
3 weeks ago
Responsibilities:
- Provide administrative support to the operations team
- Perform data entry and maintain accurate records
- Answer and direct phone calls with professionalism and excellent phone etiquette
- Preparing documentation to support damage and additional work
- Liaising with sites to query any discrepancies or missing information
- Recording parts usage
- Weekly stock reconciliation
- Weekly timesheet submissions for hours worked by staff and contract workforce
- Keeping staff attendance records on sickness and holidays
- General office and procurement administration
- Using the My Compliance portal to record and manage tooling and assets
- Arrange inspection of plant and equipment
- Assisting Fleet Planner with document control of maintenance documents
- Assisting Fleet Planner with any additional duties as and when required
- Provide other general administration support to the site management team as required
- Perform general clerical duties as needed
- Multisite work visits when needed
**Skills**:
- Strong organizational skills with the ability to multitask and prioritize tasks effectively
- Excellent attention to detail and accuracy in data entry and record keeping
- Proficient in using computer software, including Microsoft Office Suite (Word, Excel, PowerPoint) and ability to quickly learn new software systems
- Strong communication skills, both written and verbal
- Ability to work independently as well as collaboratively in a team environment
- Proactive problem-solving skills with the ability to anticipate needs and find solutions
This is an excellent opportunity for someone who is highly organized, detail-oriented, and has strong administrative skills. If you thrive in a fast-paced environment and enjoy supporting a team, we would love to hear from you.
Please note that this is an administrative role within our organization.
**Job Types**: Part-time, Temporary contract, Fixed term contract, Temp to perm, Apprenticeship
**Salary**: £13.15 per hour
Expected hours: 20 per week
**Benefits**:
- Company pension
Schedule:
- Monday to Friday
**Education**:
- GCSE or equivalent (preferred)
**Experience**:
- Customer service: 1 year (required)
- Administrative experience: 1 year (required)
**Language**:
- Spanish (preferred)
- Portuguese (preferred)
Work Location: In person
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