Part Time Contracts Administrator
2 weeks ago
There’s a permanent opportunity for you here as a Part Time Quotes Administrator working from one of our client sites in South Kensington
**Duties**
- Provide comprehensive administrative support within the ICL contract and to promote good working relationships with all relevant parties.
- Liaise with the quoted works manager, other management, and admin team to meet targets and deadlines for administration work.
- Liaise and communicate directly with the Subcontractors on a daily basis to ensure continuity of works by completing the required admin tasks.
- Deal with incoming enquiries in a professional and efficient manner, directing the queries to the appropriate member of the team where necessary.
- Receive and process supplier and sub-contractor job completion paperwork, quotes and queries.
- Raise and issue Purchase Orders upon receipt of the appropriate authorised documentation, including revisions as and where appropriate.
- Raising of jobs, updating, and closing.
- Ownership of administration processes
- Inputting quotations, raising sub-contractor orders and general admin and contract support functions.
- Monitoring our processes are being completed by all stakeholders.
- Liaising with our client and answering any queries.
- Coordinating Engineers and Clients as required to achieve the Installation plans.
- Generate reports, where required, to the appropriate parties.
- Making sure all RAMS are collect for each quoted job.
- To carry out any other duties and responsibilities, as reasonably required by the business.
**Hours of Work**
- Ideally working 8.30am-4.30pm on Tuesday, Wednesday and Thursday - this can be up for discussion
**Benefits**
- 23 days annual leave plus Bank Holidays, plus option to purchase an additional 5 days leave every year
- Pension with matched contributions between 6-8%
- Life Assurance
- Private Medical Insurance Single Cover on completion of 12 month' service, with the opportunity to pay for additional cover for partner/dependants
- Flexible Benefits Scheme - including eye care voucher, store discounts for major retailers, salary sacrifice electric car vehicle lease scheme, personal IT equipment loans, impartial financial/savings guidance
- Access to wellbeing programmes
- Company Sick Pay
- Employee recognition programmes which reward exceptional achievements
- Employee Referral bonus with generous bonuses for ‘referring a friend’
- The opportunity to use one working day per year volunteering to help the local community
- Employee Assistance Programme - free, confidential 24/7 365 support on all lifestyle matters
**Qualifications and Experience Required**
- Experience working as a Contract Administrator within an FM environment would be highly desirable
- Strong administration duties
- Excel and Microsoft experience
We’re committed to treating all our job applicants fairly and with respect. If you need adjustments, we're happy to discuss that with you. Please contact our talent acquisition team in confidence.
**About** **Inviron**
We are a technically led Facilities Management service (part of EDF Energy) which self-delivers hard services such as mechanical, electrical, HVAC, fabric maintenance, small works and projects. We also deliver or manage on behalf of our customers soft services, including cleaning, front of house and security. We use our own in-house designed technology to optimise delivery and minimise cost. Our digital tools and monitoring technology offer customers energy efficient solutions to help drive a zero carbon and long term sustainable future.
On joining us, you will receive a warm welcome and a great place to work, where you are trusted to do your job and get recognised and a thank you for a job done well. We will value you as an individual and you will have the opportunities to progress. Above all you will be part of something special as we grow.
**Job Types**: Part-time, Permanent
**Salary**: £27,000.00 per year
Schedule:
- Day shift
Ability to commute/relocate:
- London: reliably commute or plan to relocate before starting work (required)
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