Part Time Administrator
6 months ago
**Part time Administrator - 3.5 days per week**:
- 176PTADM27**£18,648 Per Annum**
- Part Time**Permanent**
**Haywards Heath, West Sussex**
**Administration**
**Job Description**:
- Part time Administrator required by a not for profit organisation based in Haywards Heath, West Sussex. The postholder will join their small, fun team to provide an office admin function and also to provide the administration required for running their extensive properties and estate.
- Working 26 hours per week (3.5 days) - salary £18,648 per annum for the 3.5 days
- This role is **FULLY OFFICE BASED** - no home working or remote working available
- Interviews asap - please note all interviews will take place in person at their offices
- **Duties include**:
Provide secretarial and clerical and administrative support to office
- Provide reception service to office with a tactful and helpful response to telephone callers and visitors, ensuring a friendly approach is adopted
- Liaise with callers over the telephone, discussing the nature of enquiry and dealing with issue or re-directing call as appropriate
- Liaise, and establish good working relationships with Trustees, visitors, members and Volunteers to ensure efficient benevolence service
- Compile agendas, papers and minutes at meetings
- Assist in the administration for charity events and workshops to include collation of course materials, packing and posting and assist with marketing mail merges as appropriate
- Direct stationery /equipment suppliers to ensure adequate office supplies are available
- Organise and carry out other office duties e.g. mailings/post-delivery, organise staff/Trustee lunches, collect office fruit, milk, tea, coffee etc
- Administer annual programme of maintenance at the estate (grounds and properties); the charity has 47 properties to include co-ordinating regular self-employed contractors and liaising with the CEO.
- Direct letting agents to arrange commercial letting of properties at their head office to ensure regular income for the charity
- Liaise with tenants to ascertain problems or difficulties with properties
- Solve minor maintenance issues at properties to ensure tenants receive immediate assistance
- Show new tenants and beneficiaries around the estate and advise on local services/utilities Prepare all paperwork and keys in connection with new tenancies
- Liaise with the estate manager on matters of mutual interest/concern in connection with the general management of the estate
- Provide recommendations to CEO on estate maintenance matters to ensure properties are maintained appropriately
- Receive and approve invoices from contractors/suppliers and authorise expenditure as appropriate
- **Key skills**:
Must have excellent people skills; tact and sensitivity are paramount
- Must be flexible, adaptable, and able to multi-task; organisational skills, an eye for detail and accuracy is important. This is a busy and varied role
- Secretarial skills would be beneficial with knowledge of Microsoft Office
- Ability to prepare and type correspondence and reports accurately- If possible, an understanding and appreciation of grounds and property maintenance issues, including landlord and tenant legislation is desirable, but not essential**Red Personnel**:
**Chetan Patel** 02077 243824
Division 176**Red Personnel London**
- 1st Floor
- 14-18 Emerald Street
- London
- Greater London
- WC1N 3QA
- 02077243824
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