Receptionist

1 month ago

Street, United Kingdom Ince & Co. Full time

Job title: Receptionist
Based: Aldgate Tower, London
Flexibility: Office based
Contract Type: Permanent, Full time 37.5 hours a week
Hours: 9.00 - 5:30 Monday - Friday
Start Date: ASAP

**Ince & Co.**
There is more to just providing legal advice and strategic guidance. We are here to help our clients seize new opportunities that stimulate growth. We put our hearts and energy into building meaningful, lasting relationships and are passionate about connecting people.

If you are looking for a challenging and fulfilling career in a supportive, inclusive and high-performance work environment where everyone has the opportunity to realise their potential, Ince & Co. could be the firm for you.

As a firm, we recognise that everyone has a part to play in realising our vision. We aim to have a “One Firm; One Team” mind-set in everything we do, where everyone in the firm is treated with respect and equal value. We thrive on the challenges our work brings, but it’s important to us that our people have time to make the most of life outside of work too.

**Receptionist**
You will be the first point of contact for all visitors including clients and colleagues to our Aldgate office. This is a pivotal role where you will have the opportunity to create positive and long-lasting first impressions and provide essential office administration support to your colleagues assisting in the smooth running of the office.

**Role Responsibilities**
- Managing a busy client meeting room calendar to ensure clients and staff are sensibly coordinated, establishing meeting requirements and actioning appropriate preparation
- Ensuring meeting rooms are cleared down after use and appropriately stocked and presented clean and tidy
- Communicating clearly and professionally with internal staff where changes to room bookings are required
- Meeting and greeting clients including liaising with Building Reception to ensure that clients are registered for access
- Setting out refreshments; lunches, teas and coffees for clients and management meetings
- Meeting room setup including MS Teams as required
- Booking taxis for Fee Earners and clients
- Assisting with admin tasks required by fee earners as may arise in meetings, including photocopying and printing tasks
- Providing accurate coding to Finance to ensure correct processing of costs for costs incurred
- Assisting with client events including set up and take down
- Ad hoc office duties where required
- Any other duties as required by a busy Reception team

**Person Specification**
- Well presented, professional and articulate
- Self-motivated and able to work autonomously and pro-actively through remote management
- Proven ability to multi-task
- Demonstrate the ongoing use of initiative
- Proven ability to prioritise and manage a varied workload
- Strong communication skills, both verbal and written with excellent interpersonal skills
- Ability communicate professionally and respectfully with all you interact with
- Able to demonstrate experience liaising pro-actively with third parties professionally
- Excellent time management, organisational and administrative skills

**Benefits**
- Salary is competitive
- 25 days annual leave including the opportunity to buy and sell holiday
- Private Health Insurance
- Life Assurance at 4x Salary
- Income Protection Cover
- Optical Care vouchers and many more benefits and discounts

We are an equal opportunities employer and ensure that no applicant or employee receives less favourable treatment on the grounds of gender, age, disability, religion, belief, sexual orientation, marital status, or race.

A note to recruitment agencies: we like to recruit ourselves initially so this role is only open to direct applicants. If we do need any extra help we will reach out to you and utilise our PSL in the first instance.

**Job Types**: Full-time, Permanent

**Benefits**:

- Company pension
- Cycle to work scheme
- Employee discount
- Enhanced maternity leave
- Enhanced paternity leave
- Free flu jabs
- Paid volunteer time
- Private medical insurance
- Referral programme
- Sick pay

Schedule:

- Monday to Friday

Ability to commute/relocate:

- 2 leman street: reliably commute or plan to relocate before starting work (required)

Application question(s):

- What is your current notice period?
- What is your salary expectation?

Work Location: In person

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