Accounts Administrator

3 days ago

Belfast, United Kingdom Seopa Ltd Full time

Reporting directly to the CEO and CFO, you will conduct financial administration duties in an accurate, responsive, and timely manner. You will also be responsible for office and facilities management as well as more general business support, though these areas will only account for about 20% of the role. This is a very responsible finance role in a fast moving and fast-growing company. Key areas of responsibility include:
**Finance Administration: (80% of the role)**

Responsible for all daily accounts administration including:

- Bank transactions (as approved by the CEO)
- Supplier payments - processing domestic supplier payments & international payments using best currency rates available.
- Producing daily cash flow projections for company bank accounts
- Management of Aged Debtors - Updating weekly reports, issuing reminder letters and liaising with managers and teams to maximise debt collection.
- Adding financial transaction details to SAGE 200, to include nominal appropriate nominal coding and associated information
- Processing employee expenses
- Company credit card reconciliation
- General accounts administration
- Completion of occasional statutory surveys as required

**Office & Facilities Support: (15% of the role)**
- Creating budgets, negotiating and managing all office supplies and office and business insurance contracts.
- Being the first point of contact for service providers, maintaining effective relationships with property agent, maintenance and cleaning contractors whilst ensuring an efficient and high standard of service. Negotiating rates and contracts with service providers.
- Ensure all health and safety and emergency procedures and arrangements are carried out as per requirements.
- Manage facility arrangements relating to other premises owned by the Seopa group companies.

**Business Support: (5% of the role)**
- Reception duties as required, including but not limited to, receiving occasional visitors and organising hospitality and being the first point of contact for any enquiries for the CEO.
- Maintaining a high standard of organisation in filing and archiving.
- Additional adhoc tasks to support the CEO as required.
- Planning and organising events, and company visits.

**General**:May be required to occasionally attend meetings and corporate events
- Proven experience in Sage Line 50, Sage 200, other Sage products or similar accountancy software (preferably with a good working knowledge of account system administration and producing daily cash flow projections for company accounts)
- Accounts experience relevant to the role
- A strong academic background (preferably at degree level), and strong A level (or equivalent) grades (preferably B or above) or strong work experience
- Excellent computer skills with a high level of competency in all Microsoft Office packages, especially Outlook, Word, Excel and PowerPoint

Desirable:

- Office management or Facilities management experience

**Personal Qualities**:

- Excellent verbal and written communication and interpersonal skills
- Demonstrable aptitude for numbers and a high standard in numerical accuracy and very good attention to detail
- Highly organised and able to prioritise workloads and meet tight deadlines
- Responsible, reliable and discrete with the ability to maintain confidentiality
- Strong problem-solving skills
- Able to work within a team and on own initiative
- Enthusiastic and self-motivated to self-educate
- Flexible approach to work.

**Further Requirements**:
Must be eligible to live and work in the UK;
Can identify with and commit to our company values:
**S SMART****:

- **We are innovative and strategic, we find better ways to do things

**E EFFICIENT - **We maximise productivity and value for money, we minimise waste and duplication

**O OPEN - **We are one team - diverse, loyal and respectful, we welcome new ideas, challenge and change

**P PASSIONATE - **We are ambitious, positive and driven, we celebrate the success of our company and colleagues

**A ACCOUNTABLE - **We are responsible, trustworthy and dependable, we do what we say we will

**Interview process**: Online assessment and interview via teams or in person in the office.

**Location - **This is a Hybrid role with the flexibility to work from home and from our offices at Adelaide Exchange, Adelaide Street, Belfast. Typically required to attend the office 2-3 days per week and work remotely the rest of the week.

**Remuneration**

Seopa offers a competitive salary and comprehensive benefits package, including private medical insurance, life cover, pension, health cashback plan, annual travel card loan and wide-ranging discount reward schemes.

**Join a Transformational Team**

Used by more than 3 million people per annum, our systems enable insurance providers to secure business within their target markets and empower consumers to easily identify those providers who meet their financial product requirements at market leading prices. Our Affini

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