Accounts Payable Specialist
2 weeks ago
**Role Title: Accounts Payable Specialist**
**Reports to: Harpreet Chana**
**Location: Hybrid working environment (Remote and Paddington, London) - initially 2 - 3 days in the office while training. Further review based on progress**
**Role Type: Permanent, Full-time**
How do we say our name, well it sounds like 'view'. It's also a lot shorter than saying 'Viewed Impressions for Out Of Home'.
VIOOH is a fast-growing startup that is defining the future of out-of-home advertising.
We are a dynamic team building a global platform which automates the buying and selling of outdoor advertising, enables programmatic trading and delivers dynamic, data-driven content to screens in locations and moments to better resonate with and influence consumers.
We've recently redesigned our people strategy to create a future-proof, hybrid and flexible workplace approach. Employees can work in the office (Paddington, London) and work from home, empowering all VIOOHers to thrive regardless of location and ensuring we can attract diverse talent to support our global expansion.
**Role OverVIOOH**
The role involves looking after the full purchase to pay and expenses processes. This includes managing the AP inbox and handling supplier queries, liaising with internal and external stakeholders, invoice processing, reviewing expenses, payment processing and bank statement reconciling of open items.
**What we'll expect from you**
- Customer focussed approach
- Excellent working knowledge of purchase to pay and expenses
- Team player
- Processing supplier manual non-PO invoices in SAP ByDesign
- Processing Purchase Orders (PO) and subsequent invoices
- Processing media owner invoices via Kefron invoice scanning solution
- Reviewing submitted expenses and liaising with employees to ensure accuracy and compliance
- Liaising with internal and external stakeholders, ensure queries are handled professionally, efficiently and on a timely basis
- Managing the AP inbox
- Liaising with suppliers and business partners when on-boarding new suppliers
- Working knowledge of UK and overseas VAT
**What we want from you**
**Experience**:
Essential:
- Working knowledge and experience of UK and overseas invoice processing
- Working knowledge of purchase orders and goods receipting in an ERP system
- UK and overseas VAT experience on supplier invoices and expenses
- Communication with internal and external stakeholders at various levels
Desirable:
- Experience of carrying out due diligence when on-boarding new suppliers
- Basic knowledge of fixed assets
**Specific skills**:
Essential:
- SAP ByDesign or equivalent ERP system
- excellent communication skills
- Attention to Detail
**Desirable**:
- Minimum intermediate excel skills
- Experience of invoice scanning systems
- Experience of process improvements
**Personal characteristics**
Finance is a small team of five and we are looking for someone who will be a team player and will integrate comfortably. Friendly, service focussed manner with dedication to the role, the team and the wider VIOOH community. Attention to detail is essential and willingness to challenge and question desirable.
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