Operations Administrator

1 month ago

Newcastle upon Tyne, United Kingdom Newcastle University Full time

**Salary**: £25,742 to £26,444 with progression to £27,979 per annum

Newcastle University is a great place to work, with excellent benefits. We have a generous holiday package; plus the opportunity to buy more, great pension schemes and a number of health and wellbeing initiatives to support you.

**Closing Date**: 17 August 2023

The Role

The University’s Vision and Strategy sets out an ambitious and exciting journey, to be a people focused, world-leading university that harnesses academic excellence, innovation and creativity to advance knowledge and provide benefits to individuals, to organisations and to society as a whole.

We are looking for a highly motivated and enthusiastic individual to join the Professional and Administration Services Community in Professional Services.

Interviews will be held on 21st August 2023.

Key Accountabilities
- Support the Professional and Administration Services Manager, their deputies, Operations Managers and Team Leaders in the delivery of administrative activity across the Professional and Administration Services
- Responsible for coordinating and supporting designated events, selection panels, committees, sub-committee or working groups, including arranging meeting and room bookings etc., coordinating papers, drafting agendas; taking minutes; maintaining and proactively managing the actions. To represent the Faculty at meetings and internal/external events, as appropriate
- Proactively receive, resolve and respond to enquiries received into the designated office to ensure that an effective service and clear advice is provided to colleagues and customers
- Develop, implement and maintain effective office procedures and systems to ensure that support is efficient, timely and accurate.
- Review information received in the designated office and disseminate appropriately to colleagues on behalf of the management team
- Manage records relating to the functions of the designated office, to include taking responsibility for maintaining database(s) of information; gathering data from multiple sources, extracting reports on data as required and ensuring the integrity of data entered/recorded
- Provide administrative support to the designated Management Team as required, including (but not exclusively) in relation to travel arrangements (which may be complex regional, national and international), booking accommodation, conducting initial investigations/research or drafting correspondence as required. Correspondence may be complex reports, letters, proposals and presentations
- In relation to the procurement of goods and services and/or the making of payments, for the designated office. To ensure that the receipt of goods and/or services is confirmed, and assist in the resolution of invoice, coding or expenses queries, to provide an efficient service to colleagues in the office and assist the office in adhering to the University’s Procurement Regulations. To act as expenses proxy
- Where appropriate, to act as first point of contact for general HR issues, liaising with FMS HR Team where necessary. To assist in co-ordinating recruitment activity in designated office: advertising, interviewing, appointment processing and paperwork. To assist co-ordination of new People induction, leaver processes, PDR co-ordination (tracking progress and input data to SAP) and sickness recordings and returns
- Undertake an active role in the health and safety management of the designated office, contributing to the maintenance of a safe working environment for colleagues and visitors, and in particular undertaking the role of a Display Screen Equipment (DSE) assessor or Fire Warden
- Contribute to the effective and efficient running of the designated office through a team approach, providing supervision and assistance to colleagues as appropriate
- Any other duties within the scope and general nature of the grade as required by the line manager

The Person

Knowledge, Skills and Experience
- Working knowledge of relevant systems, equipment, processes and procedures including standard software packages
- Understanding of relevant policies and procedures, as they affect the role, and the quality standards and outputs required
- Familiarity with using initiative and judgement to resolve problems independently
- Familiarity with work priorities and those of colleagues
- Excellent IT skills with proficiency in the use of Microsoft Office products and aptitude for development in and use of core software and data systems (preferably SAP)
- Experience of managing confidential and/or sensitive information with tact and discretion, and a working knowledge of GDPR
- Excellent organisational, interpersonal and communication skills, including the ability to triage queries and issues
- Experience of prioritising workload and handling conflicting priorities
- Experience of working in a diverse team and with senior managers in a large organisation
- Experience of acting as a secretary in meetings, pro

  • Operations Administrator

    1 month ago

    Newcastle Upon Tyne, United Kingdom NFP People Limited Full time

    **Operations Administrator** We have an exciting opportunity for an Operations Administrator to join an exciting charity whose mission is to see the lives of offenders and their communities visibly transformed through support, empowerment, and opportunity. **Position**: Operations Administrator **Location**: Newcastle **Hours**: Full-time, 37.5 per...

  • Operations Administrator

    5 days ago

    Newcastle upon Tyne, United Kingdom meraki talent ltd Full time

    Operations Administrator Read all the information about this opportunity carefully, then use the application button below to send your CV and application.9 month FTC£24,500 FTENewcastleFull-timeMeraki Talent is working closely with a well-known financial services firm based in Newcastle to appoint an Operations Administrator on a 9-month fixed-term contract...

  • Operations Administrator

    4 days ago

    Newcastle Upon Tyne, United Kingdom Meraki Talent Ltd Full time

    Operations Administrator 9 month FTC £24,500 FTE Newcastle Full-time Meraki Talent is working closely with a well-known financial services firm based in Newcastle to appoint an Operations Administrator on a 9-month fixed-term contract (with the possibility of a permanent role). This is a full-time opportunity (35 hours, Monday-Friday 9-5) and offers a...

  • Operations Administrator

    4 days ago

    Newcastle upon Tyne, United Kingdom Meraki Talent Ltd Full time

    Operations Administratorn9 month FTCn£24,500 FTEnNewcastlenFull-timeMeraki Talent is working closely with a well-known financial services firm based in Newcastle to appoint an Operations Administrator on a 9-month fixed-term contract (with the possibility of a permanent role).This is a full-time opportunity (35 hours, Monday-Friday 9-5) and offers a salary...

  • Operations Administrator

    1 week ago

    Newcastle upon Tyne, United Kingdom Meraki Talent Ltd Full time

    Operations Administrator 9 month FTC£24,500 FTENewcastleFull-timeMeraki Talent is working closely with a well-known financial services firm based in Newcastle to appoint an Operations Administrator on a 9-month fixed-term contract (with the possibility of a permanent role).This is a full-time opportunity (35 hours, Monday-Friday 9-5) and offers a salary of...

  • Operations Administrator

    7 days ago

    Newcastle Upon Tyne, United Kingdom Meraki Talent Ltd Full time

    Operations Administrator 9 month FTC£24,500 FTENewcastleFull-timeMeraki Talent is working closely with a well-known financial services firm based in Newcastle to appoint an Operations Administrator on a 9-month fixed-term contract (with the possibility of a permanent role).This is a full-time opportunity (35 hours, Monday-Friday 9-5) and offers a salary of...

  • Operations Administrator

    1 week ago

    Newcastle Upon Tyne, United Kingdom Meraki Talent Ltd Full time

    Operations Administrator 9 month FTC£24,500 FTENewcastleFull-timeMeraki Talent is working closely with a well-known financial services firm based in Newcastle to appoint an Operations Administrator on a 9-month fixed-term contract (with the possibility of a permanent role).This is a full-time opportunity (35 hours, Monday-Friday 9-5) and offers a salary of...

  • Operations Administrator

    3 days ago

    Newcastle upon Tyne, United Kingdom Newcastle University Full time

    **Salary**: £25,285 to £25,948 with progression to £27,396 per annum Newcastle University is a great place to work, with excellent benefits. We have a generous holiday package; plus the opportunity to buy more, great pension schemes and a number of health and wellbeing initiatives to support you. **Closing Date**: 11 May 2023 The Role Are you a highly...

  • Operations Administrator

    4 days ago

    Newcastle upon Tyne, United Kingdom Newcastle University Full time

    We are a world class research-intensive university. We deliver teaching and learning of the highest quality. We play a leading role in economic, social and cultural development of the North East of England. Attracting and retaining high-calibre people is fundamental to our continued success. What’s in it for you? Newcastle University is a great place to...

  • Operations Administration Assistant

    1 month ago

    Newcastle upon Tyne, United Kingdom FSNE Medical LTD Full time

    An Operations Administration Assistant/ Rota Co-Ordinator is required to work alongside our team here at FSNE Medical. We are an Independent Ambulance Service providing event medical cover and NHS frontline ambulance support. Your role would include assisting operations managers with station administration duties including staff rota's. **Job Type**:...

  • Operations Administrator

    2 weeks ago

    Newcastle Upon Tyne, United Kingdom Hays Specialist Recruitment Limited Full time

    Permanent Opportunity - Newcastle - Office Based - £25,000 - Monday - Friday **Your new company** Hays Recruitment is delighted to be working exclusively with a hospitality organisation who is looking for an Administrator to join their team. **Your new role**You will be communicating across all departments and responsible for completing day to day admin...

  • Operations Administrator

    7 days ago

    Newcastle upon Tyne, United Kingdom Newcastle University Full time

    We are a world class research-intensive university. We deliver teaching and learning of the highest quality. We play a leading role in economic, social and cultural development of the North East of England. Attracting and retaining high-calibre people is fundamental to our continued success. We have a unique opportunity for an organised administration...

  • Operations Administrator

    5 days ago

    Newcastle upon Tyne, Newcastle upon Tyne, United Kingdom Newcastle University Full time

    We are a world class research-intensive university. We deliver teaching and learning of the highest quality. We play a leading role in economic, social and cultural development of the North East of England. Attracting and retaining high-calibre people is fundamental to our continued success.We have a unique opportunity for an organised administration...

  • Operations Administrator

    4 weeks ago

    Newcastle upon Tyne, United Kingdom Newcastle University Full time

    **Salary**: £25,285 to £25,948 with progression to £27,396 per annum, pro rata Newcastle University is a great place to work, with excellent benefits. We have a generous holiday package; plus the opportunity to buy more, great pension schemes and a number of health and wellbeing initiatives to support you. **Closing Date**: 03 August 2023 The Role The...

  • Operations Administrator

    4 weeks ago

    Newcastle upon Tyne, United Kingdom Newcastle University Full time

    We are a world class research-intensive university. We deliver teaching and learning of the highest quality. We play a leading role in economic, social and cultural development of the North East of England. Attracting and retaining high-calibre people is fundamental to our continued success. What’s in it for you? Newcastle University is a great place to...

  • School Operations Administrator

    4 days ago

    Newcastle upon Tyne, United Kingdom Newcastle University Full time

    **Salary**: £25,742 to £26,444 with progression to £27,979 per annum Newcastle University is a great place to work, with excellent benefits. We have a generous holiday package; plus the opportunity to buy more, great pension schemes and a number of health and wellbeing initiatives to support you. **Closing Date**: 19 February 2024 The Role The Faculty...

  • Operations Administrator

    7 days ago

    Newcastle upon Tyne, United Kingdom Newcastle University Full time

    Salary: £25,742 to £26,444 with progression to £27,979 per annum Newcastle University is a great place to work, with excellent . We have a generous holiday package; plus the opportunity to buy more, great pension schemes and a number of health and wellbeing initiatives to support you. Closing Date: 02 June 2024 We have a unique opportunity for an...

  • Operations Administrator

    5 days ago

    Newcastle upon Tyne, United Kingdom Newcastle University Full time

     Salary: £25,742 to £26,444 with progression to £27,979 per annum Newcastle University is a great place to work, with excellent benefits. We have a generous holiday package; plus the opportunity to buy more, great pension schemes and a number of health and wellbeing initiatives to support you. Closing Date: 02 June 2024 We have a unique opportunity...

  • Administrator

    4 weeks ago

    Newcastle upon Tyne, United Kingdom Meraki Full time

    Administrator (Operations) Permanant - Full-time Newcastle £25,000 FTE Meraki Talent is partnered with a leading wealth management firm to appoint an Administrator on a full-time basis for a period of 6 months, with a salary of £25,000 FTE. This opportunity is based in Newcastle. **The Company** Our client is well known for its personalised Wealth...

  • Administrator

    1 week ago

    Newcastle upon Tyne, United Kingdom Morgan King Full time

    **Administrator** **Immediate Start - £10.60 - £12.00 per hour** **Mon - Fri 08.30 - 17.00** **NE12** Morgan King are actively recruiting for a Scheduling Administrator to join their client based in the NE12 area on a temporary basis. The role is to liaise with clients and effectively communicate with contractors to ensure a swift resolution by...