Operations Administrator

2 weeks ago

Newcastle upon Tyne, United Kingdom Newcastle University Full time

We are a world class research-intensive university. We deliver teaching and learning of the highest quality. We play a leading role in economic, social and cultural development of the North East of England. Attracting and retaining high-calibre people is fundamental to our continued success.

What’s in it for you? Newcastle University is a great place to work, with excellent benefits. We have a generous holiday package; plus the opportunity to buy more, great pension schemes and a number of health and wellbeing initiatives to support you.

Newcastle is an inclusive global University community where everyone is treated with dignity and respect. As a University of Sanctuary, we aim to provide a welcoming place of safety for all, offering opportunities to people fleeing violence and persecution.

**Salary**: £23,144 to £24,285 with progression to £26,396 per annum

**Closing Date**: 04 January 2023

The Role

Newcastle Health Innovation Partners (NHIP) was designated as an Academic Health Science Centre (AHSC) in April 2020. The AHSC sets a legacy of academic and clinical excellence for the North East and North Cumbria by working collaboratively across partner organisations. The NHIP organisations are:

- Newcastle upon Tyne Hospitals NHS Foundation Trust
- Cumbria, Northumberland, Tyne and Wear NHS Foundation Trust
- Newcastle University
- Academic Health Science Network for the North East and North Cumbria
- Newcastle City Council

We are looking for a highly motivated and enthusiastic individual to join the Newcastle Health Innovation Partners (NHIP) team as Operations Administrator. NHIP is an innovative partnership between key regional organisations working to discover, develop and deliver new solutions in healthcare for patient and citizen benefit. Working on behalf of all partner organisations, you will be based at Newcastle University providing administrative support the core functions that enable the delivery of NHIP.

We are seeking to appoint an individual with demonstrated organisational skills and with excellent interpersonal and communication abilities that allow confident engagement with colleagues across the partnership. You should have good all-round IT skills, be adept at using Microsoft Office (Outlook, Word) and have a keen eye for detail. You should be a team player and also able to use your own initiative to prioritise key takes to ensure deadlines are met. A positive ‘can-do’ attitude and a flexible, helpful approach is essential.

This post is fixed term until 31 March 2025.

Key Accountabilities
- Support NHIP in the delivery of administrative activity across the partnership
- Responsible for coordinating and supporting designated events, selection panels, committees, sub-committee or working groups, including arranging meeting and room bookings etc., coordinating papers, drafting agendas; taking minutes; maintaining and proactively managing the actions. To represent NHIP at meetings and internal/external events, as appropriate
- Proactively receive, resolve and respond to enquiries received via the NHIP website and from NHIP partners to ensure that an effective service and clear advice is provided to colleagues and customers. Review information received and disseminate appropriately to colleagues on behalf of the NHIP management team
- Develop, implement and maintain effective office and administrative procedures, systems and solutions to enable cross-partner working and ensure that support is efficient, timely and accurate
- Manage records relating to the functions of NHIP, to include taking responsibility for maintaining database(s) of information; gathering data from multiple sources, extracting reports on data as required and ensuring the integrity of data entered/recorded
- Provide administrative support to the NHIP Management Team as required, including (but not exclusively) in relation to meeting organisation, travel arrangements, support for communications and events, and project administration
- In relation to the procurement of goods and services and/or the making of payments, to request purchase orders, to ensure that the receipt of goods and/or services is confirmed, and assist in the resolution of invoice, coding or expenses queries, to provide an efficient service to colleagues in the office and assist the office in adhering to the University’s Procurement Regulations. To act as expenses proxy
- To assist in co-ordinating recruitment activity in NHIP: advertising, interviewing, appointment processing and paperwork. To assist co-ordination of new People inductions, leaver processes, PDR co-ordination (tracking progress and input data to SAP) and sickness recordings and returns
- Undertake an active role in the health and safety management of the NHIP office, contributing to the maintenance of a safe working environment for colleagues and visitors, and in particular undertaking the role of a Display Screen Equipment (DSE) assessor or Fire Warden
- Contribute to

  • Operations Administrator

    4 weeks ago

    Newcastle upon Tyne, United Kingdom NFP People Limited Full time

    **Operations Administrator** We have an exciting opportunity for an Operations Administrator to join an exciting charity whose mission is to see the lives of offenders and their communities visibly transformed through support, empowerment, and opportunity. **Position**: Operations Administrator **Location**: Newcastle **Hours**: Full-time, 37.5 per...

  • Operations Administrator

    7 days ago

    Newcastle upon Tyne, United Kingdom Newcastle University Full time

    We are a world class research-intensive university. We deliver teaching and learning of the highest quality. We play a leading role in economic, social and cultural development of the North East of England. Attracting and retaining high-calibre people is fundamental to our continued success. What’s in it for you? Newcastle University is a great place to...

  • Operations Administrator

    4 weeks ago

    Newcastle upon Tyne, United Kingdom Newcastle University Full time

    **Salary**: £25,285 to £25,948 with progression to £27,396 per annum Newcastle University is a great place to work, with excellent benefits. We have a generous holiday package; plus the opportunity to buy more, great pension schemes and a number of health and wellbeing initiatives to support you. **Closing Date**: 18 July 2023 The Role The...

  • Operations Administrator

    4 weeks ago

    Newcastle upon Tyne, United Kingdom Newcastle University Full time

    **Salary**: £25,742 to £26,444 with progression to £27,979 per annum Newcastle University is a great place to work, with excellent benefits. We have a generous holiday package; plus the opportunity to buy more, great pension schemes and a number of health and wellbeing initiatives to support you. **Closing Date**: 17 August 2023 The Role The...

  • Operations Administration Assistant

    7 days ago

    Newcastle upon Tyne, United Kingdom Moxe Recruitment Ltd Full time

    This company is a leading multi-utility company offering solutions for residential, commercial, and industrial developments. Integrity, quality, and customer service, are a number of values that play a significant part in their continual growth. There success would not possible without the dedication of their team and a unified approach and commitment to...

  • Administrator

    4 weeks ago

    Newcastle upon Tyne, United Kingdom Central Employment Agency Full time

    **Job Type**: Temporary **Category**: Office & Professional Central Employment are pleased to be working with a local produce retail and wholesale company. They are extremely successful and due to growth they are currently looking to recruit a temporary Administrator to join their team. **Purpose of the Administrator**: The purpose of the Administrator is...

  • Administrator

    4 weeks ago

    Newcastle upon Tyne, United Kingdom Anderselite Full time

    **Sector**: Construction - **Contact**: Reuben Raynes - **Contact Phone**: 0113 242 0303 - **Duration**: Perm - **Expiry Date**: 22 March 2023 - **Job Ref**: 400538RRA Are you an organised, reliable, and tech-savvy administrator looking for a new challenge? If so, we have an exciting opportunity for you! Our client, a leading construction company in the...

  • Administrator

    1 hour ago

    Newcastle upon Tyne, United Kingdom CSP U.K. LTD Full time

    We are currently seeking an Administrator to join our team. The Administrator will be responsible for providing administrative support and ensuring the smooth operation of our office. This is a full-time position based in our office in [Location]. **Responsibilities**: - Perform data entry and maintain accurate records - Computerise documents and files for...

  • Administrator

    4 weeks ago

    Newcastle Upon Tyne, United Kingdom MTrec Recruitment Full time

    **Rewards and Benefits on offer;** - Great public sector client. - Easy location to travel to. - Varied and interesting job role. - Great resources. - Great team culture - Any support required is provided. **The Company you will be working for;** **The job you will do;** - Supporting administration and promotion - Provide operations support in the field of...

  • School/Senior Administrator

    7 days ago

    Newcastle upon Tyne, United Kingdom Hays Specialist Recruitment - Education Full time

    School Administrator/Senior Administrator Full Time ASAP Start Temporary Enhanced DBS on the update service is ESSENTIAL A reputable school near Gosforth is currently seeking a highly motivated and experienced School Administrator/Senior Administrator to join their team on a full-time, temporary basis. The position is available for an immediate...

  • Administrator

    4 weeks ago

    Newcastle Upon Tyne, United Kingdom Search Consultancy Full time

    **Administrator** **Start date -** January 2023 **Salary -** £22,000 **Working Hours -** Monday to Friday 9-5pm **Location -** Newcastle City Centre Our client based in the City Centre of Newcastle who are one of the UK's leading and largest wealth management firms in the UK are looking to add Administrators to their Operations team. **Key...

  • Administrator

    4 weeks ago

    Newcastle upon Tyne, United Kingdom Hobans 1923 Full time

    Due to continued growth, we are currently recruiting for part-time administrators to join our office team. Primarily you will be assisting all aspects of the company’s administration needs along with booking jobs onto our online system. Key Responsibilities: - Assisting senior office staff with operations - Assisting with invoicing Essential skills: -...

  • Administrator

    4 weeks ago

    Newcastle upon Tyne, United Kingdom Hobans 1923 Full time

    Due to continued growth, we are currently recruiting for part-time administrators to join our office team. Primarily you will be assisting all aspects of the company’s administration needs along with booking jobs onto our online system. Key Responsibilities: - Assisting senior office staff with operations - Assisting with invoicing Essential skills: -...

  • School/Senior Administrator

    6 days ago

    Newcastle upon Tyne, United Kingdom Hays Specialist Recruitment - Education Full time

    School Administrator/Senior AdministratorFull Time ASAP Start Temporary Enhanced DBS on the update service is ESSENTIAL A reputable school near Gosforth is currently seeking a highly motivated and experienced School Administrator/Senior Administrator to join their team on a full-time, temporary basis. The position is available for an immediate...

  • School/Senior Administrator

    1 day ago

    Newcastle upon Tyne, United Kingdom Hays Specialist Recruitment - Education Full time

    School Administrator/Senior AdministratorFull Time ASAP Start Temporary Enhanced DBS on the update service is ESSENTIAL A reputable school near Gosforth is currently seeking a highly motivated and experienced School Administrator/Senior Administrator to join their team on a full-time, temporary basis. The position is available for an immediate...

  • Administrator

    4 weeks ago

    Newcastle upon Tyne, United Kingdom Green Energy Consulting Full time

    We are a leading energy consultancy committed to providing innovative solutions for businesses in the energy sector. We pride ourselves on our deep understanding of the energy market, and our mission is to help our clients navigate the complexities of energy management and sustainability. **The Role** We are currently seeking a highly organized and...

  • Technical Administrator

    6 days ago

    Newcastle upon Tyne, United Kingdom Carbon60 Global Full time

    **IQA Elecnor have an exciting opportunity for a technical administrator to join their team in Newcastle. As a technical administrator you will support the Project Managers, support the business unit and work as part of the operational team. A key task will be to review photos and other evidence from various sources and ensure trace ability and produce as...

  • Centre Administrator

    3 weeks ago

    Newcastle upon Tyne, Newcastle upon Tyne, United Kingdom Newcastle University Full time

    Company description:We are a world class research-intensive university. We deliver teaching and learning of the highest quality. We play a leading role in economic, social and cultural development of the North East of England. Attracting and retaining high-calibre people is fundamental to our continued success.Job description:The RoleWe have an exciting...

  • School Senior Administrator

    6 days ago

    Newcastle upon Tyne, United Kingdom Hays Specialist Recruitment - Education Full time

    School Administrator/Senior Administrator Full Time ASAP Start Temporary Enhanced DBS on the update service is ESSENTIAL A reputable school near Gosforth is currently seeking a highly motivated and experienced School Administrator/Senior Administrator to join their team on a full-time, temporary basis. The position is available for an immediate...

  • Centre Administrator

    3 weeks ago

    Newcastle upon Tyne, United Kingdom Newcastle University Full time

    Company description: We are a world class research-intensive university. We deliver teaching and learning of the highest quality. We play a leading role in economic, social and cultural development of the North East of England. Attracting and retaining high-calibre people is fundamental to our continued success. Job description: The Role We have an exciting...