Bookkeeper/administration

**This role would best suit an experienced bookkeeper seeking a new and flexible part-time role**

**Job Title: PA / Bookkeeper Office Manager**

**Key Responsibilities**:
**Specific Tasks**:
**Payroll Management (2-3 days/month)**:Efficiently handle the payroll process for employees.
Ensure accuracy in wage calculations and adherence to relevant regulations.

**Invoicing and Receipt Collation on QB / DEXT (2-3 days/month)**:Process invoices and receipts using QuickBooks and DEXT.
Link bank accounts for seamless reconciliation.

**Document Processing**:Handle various document processing tasks as requested.
Maintain organized and accessible digital and physical records.

**HR Issues**:Address HR issues as requested, demonstrating sensitivity and confidentiality.
Assist in maintaining employee records and documentation.

**Filing (1 day/week)**:Manage physical and digital filing systems, ensuring ease of access and retrieval.
Utilize tools such as Octopus and cloud solutions for efficient document storage.

**General Responsibilities**:
**Payment Processing**:Process payments, invoices, and receipts accurately and in a timely manner.
Enter financial data into accounting software and databases.

**Financial Statement Preparation**:Prepare comprehensive financial statements, including cash flow, profit and loss, and balance sheets.
Monitor business income and expenditure, identifying areas for improvement.

**Vendor Invoice Management**:Pay vendor invoices promptly and accurately.
Track bank account balances and maintain financial records.

**VAT Returns**:Complete VAT returns in compliance with relevant regulations.

**Account Reconciliation**:Verify the accuracy of business accounts and promptly alert the Accountant to any discrepancies.
Record inconsistencies and assist in reconciliation efforts.

**Employee Wages and Expense Claims**:Prepare employee wages and manage expense claims.
Work closely with the Accountant to ensure accurate financial reporting.

**Administrative Support**:Assist the Accountant with administrative duties as needed.
Contribute to the preparation of yearly accounts.

**Qualifications and Skills**:

- Proven experience in payroll management, bookkeeping, and office administration.
- Proficiency in QuickBooks and DEXT.
- Strong organizational and multitasking abilities.
- Attention to detail and accuracy in financial record-keeping.
- Excellent communication and interpersonal skills.
- Knowledge of HR processes is a plus.

**Job Type**: Part-time

**Salary**: £12.00-£15.00 per hour

Expected hours: 16 - 20 per week

**Benefits**:

- Flexitime
- Work from home

Schedule:

- Day shift
- Flexitime
- Monday to Friday

Ability to commute/relocate:

- Aberdeen City Centre, Aberdeen City: reliably commute or plan to relocate before starting work (required)

**Experience**:

- Accounting: 3 years (preferred)
- bookkeeping: 3 years (preferred)

Work Location: In person