Special Collections and Archives Assistant

3 weeks ago

Newcastle upon Tyne, United Kingdom Newcastle University Full time

**Salary**: £23,149 with progression to £24,715 per annum

Newcastle University is a great place to work, with excellent benefits. We have a generous holiday package; plus the opportunity to buy more, great pension schemes and a number of health and wellbeing initiatives to support you.

**Closing Date**: 11 August 2023

The Role

Working within the Special Collections & Archives team and liaising closely with our Library Research Reserve Team, you will assist in the storage, preservation, administration, listing, and fulfilment of service requests relating to the University Library’s most unique and distinctive collections.

The position will primarily be based at our Team Valley Research Reserve but will require multi-site working across our Libraries and purpose-built stores.

Key Accountabilities

Assisting Special Collections Librarian and Archivists in listing and making available for use archives and rare books held in stores

Close liaison with the Research Reserve Team to ensure consistency in use of shared storage and workplace facilities

Supervising customers when using Special Collections material as and when required

Assisting in the routine management of Special Collections Stores, including retrieving, shelving and reshelving, environmental monitoring, and reporting

Collating and reporting statistical data pertaining to the use of Special Collections and Archives.

Assessing, cleaning, and repackaging material as required prior to storage

Organising the Special Collections Reading Room timetable, as and when required

Copying material in response to customer requests under the direction of the Special Collections team as required

The Person (Essential)

Knowledge, Skills and Experience

Working knowledge of Special Collections and Archives

Knowledge of an academic library environment

Awareness of the use of IT in library services - experience of using a library management system

Good verbal and written communication skills, with the confidence to respond to enquiries from a range of different users - academic staff, students, schoolchildren, external researchers, members of the public

Ability to manage own work and time effectively, with mínimal supervision

Capable of working as both an individual and as part of a team

Experience of working in an academic library or similar environment

Physically fit to carry crates, move equipment, push trollies and shelve material

Ability and fitness to work at height

Awareness of special collections and archival holdings in the Robinson Library and other local institutions, e.g. Newcastle City Library, The Literary & Philosophical Society, Tyne and Wear Archives

Knowledge of providing a high-quality customer focused library service

Awareness of document handling and basic archival skills

Good IT skills using Microsoft Office packages

Attributes and Behaviour

Shares relevant and useful information with others

Respects the value that different views bring to the team

Co-operates with others in achieving targets

Takes responsibility for achieving own targets

Has a positive attitude for doing things better

**Qualifications**:
5 GCSEs (or equivalent) at Grade C or above, including Maths and English

Newcastle University is a global University where everyone is treated with dignity and respect. As a University of Sanctuary, we aim to provide a welcoming place of safety for all, offering opportunities to people fleeing violence and persecution.

At Newcastle University we hold a silver Athena Swan award in recognition of our good employment practices for the advancement of gender equality. We also hold a Race Equality Charter Bronze award in recognition of our work towards tackling race inequality in higher education REC.

In addition, we are a member of the Euraxess initiative supporting researchers in Europe.

**Requisition ID**: 25884

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