Facilities Assistant

4 weeks ago

Newcastle Upon Tyne, United Kingdom Page Personnel Property & Construction Full time

Facilities Assistant to join the Newcastle office on a 12-month fixed term contract. Within this role you will support the management of facilities services and processes that strengthens the core business' office space and premises.

**Client Details**

**One of the UK's leading independent providers of discretionary wealth management. They offer award-winning personalised wealth management services that meet the varied needs of over 100,000 account holders, including individuals, charities, and pensionfunds.**

**Description**
- Mail retrieval
- Print letters, brochures, packs, new client info on receipt of requests from all branches. Reprinting of contract notes using Fiscal, scanning copies to all branches
- Fulfil and despatch mail
- Daily deposits of cheques to relevant banks for any bank related queries.
- Manual handling work to help conduct office churns, relocating furniture such as pedestals, chairs, desks, and storage units. Dismantling and building furniture, supplying Staff name plates, and updating floor plans.
- Setting up meeting rooms multiple times daily in various styles such as theatre, boardroom, default and providing equipment on request such as flipcharts. Arranging air con and cleaning requirements for events.
- Support Events out of office hours.
- Knowledge of archive system and process, able to archive new items and recall archives as requested ensuring accurate records are maintained throughout. Able to physically collect/deliver archive boxes around the office.
- Manage Vendors onsite ensuring new vendors are inducted properly, tasks are completed to specification and sign process followed.
- Building checks performed daily taking corrective action immediately where an issue is identified such as moving furniture back into place.
- Recording vendor SLA failure on the appropriate log and escalating to management
- Keeping accurate record of volumes and SLA's, performance, inputting the data onto the MI sheet.
- Undertake the training and perform at least one of the following roles; Display Screen Assessor, First Aider, Fire Warden or Health & Safety Office Representative.
- Sustainability - Support the delivery of the tasks highlighted in the P&FM Sustainability Road map.

**Profile**

We are looking for people with not only the right skills, but those who demonstrate our values in how they approach their work and colleagues
**Genuine** - Shows empathy and understanding for the needs of clients and colleagues. Team worker demonstrating trust, respect and integrity.
**Expert** - Applies skills and knowledge to achieve objectives and makes the complex simple. Brings together the right people and grows expertise to get the best results for clients. Seeks continuous improvement.
**Ambitious** - Works hard to be at their best. Embraces change for the better. Strives to do the best for clients and colleagues

**Job Offer**

They are committed to recruiting and developing a diverse workforce, inclusive of race, religion, age, gender, sexual orientation and disability. If you have particular requirements in relation to accessibility or mobility during the recruitment process,please let us know and they will do our best to make suitable adjustments.

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