Administrator (Maternity Cover)

3 months ago

Newcastle upon Tyne, United Kingdom Diocese of Hexham and Newcastle Full time

To provide professional and proactive administrative support to a number of teams and individuals across the Parish Communities.

Our main work is to support clergy, religious and volunteers involved in developing and sharing the faith and mission of the Church.

It is not expected that an Administrator would have a strong understanding of the nature of this work. Training, mentoring and support will be provided in the role. The environment can be fast-paced and agile, requiring excellent interpersonal and communication skills, good time management, and a positive, ‘can-do’ attitude.

**What will your duties and responsibilities be?**
- Work as an effective team member, providing confidential administrative support
- Create high quality publicity materials using IT skills/various computer packages
- Record minutes of meetings as requested, including virtual meetings
- Maintain comprehensive filing systems to a high standard, including digital archiving and the secure disposal of documents
- Welcome and provide hospitality to visitors and callers
- Support with the content of the webpages of the Diocesan website, liaising with the Department for Communications as required
- Support with the arrangements for conferences and meetings, including booking suitable venues, raising invoices, liaising with speakers, processing bookings and attending when required, to ensure efficient organisation of the event
- Keep databases and diaries accurate and up-to-date
- Maintain and promote good relationships among all who are associated with the work of the Diocese, demonstrating understanding and compassion
- Undertake other reasonable duties by request of line manager

**What skills and experience do you need to apply?**

You must have:

- A good level of general education, including GCSEs A*-C/L5+ in Mathematics and English
- Proficient IT skills, including Microsoft Office
- Be able to design promotional material for events using software (e.g. Canva or similar)
- Good experience in general office and administrative procedures
- A professional approach with excellent interpersonal skills with the ability to develop good working relationships and communicate with confidence at all levels
- Strong organisational skills and time management skills, with the ability to multi-task, plan and prioritise in a busy working environment
- The ability to stay calm when under pressure, and be proactive and logical
- The ability to work with complete confidentiality and integrity, adhering to all internal procedures
- A good sense of responsibility, and be punctual and reliable
- Accuracy and attention to detail, particularly in the written form
- A willingness to learn through mentoring and self-study
- A willingness and availability to work flexible hours when required
- Full driving licence and access to a car

The post-holder must be conscientious and loyal to the aims and objectives of the Diocese, always having regard to its Catholic character.

**What will we offer you?**
- A salary of £25,194 FTE and a workplace pension scheme where we match up to a maximum of 7.5% of your salary
- The role covers a maternity period and we are looking for someone to start as soon as possible.
- Hours: Full-time - generally 8.30am to 4.30pm with some planned evening and weekend. Hours to be worked over five days each week. Part - time or flexible hours will be considered.
- Free on-site car parking
- Health and wellbeing support
- Cycle to Work Scheme
- Holiday: 28 days holiday per year plus statutory holidays

**Location**

St Cuthbert’s House, West Road, Newcastle upon Tyne, NE15 7PY

To apply, please include both a CV and covering letter. Your letter should set out why you want to work with us and what you’d bring to the role, with examples of how your skills and experience would enable you to fulfil your duties and responsibilities. If you wish to be considered for the role on a part-time basis, please let us know your preferred working hours.

Please include two professional referees on your CV.

**Job Types**: Full-time, Part-time, Temporary contract
Contract length: 9 months
Part-time hours: 25 per week

**Salary**: £25,194.00 per year

**Benefits**:

- Company pension
- Cycle to work scheme
- Flexitime
- Wellness programme

Schedule:

- Day shift
- Flexitime
- Monday to Friday

Application question(s):

- Have you attached both a CV and a covering letter?

Work Location: In person

Reference ID: FMMat

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