Office Administrator

6 months ago


Chelmsford, United Kingdom Xeinadin Group Full time

This is an exciting opportunity to join a very fast expanding company. Your role as an Office Administrator will be reporting to the Area Director, and will be responsible for a wide range of administrational tasks. As an Office Administrator of a professional service company, you must have strong time management and organisational skills alongside excellent relationship management. This is a varied role, and will be suited to someone who has a hands on approach and enjoys working in a fast paced evolving environment.

**Key Responsibilities**
- Answering phone calls
- Chasing clients for books and records
- Scanning & filing
- Involve with onboarding process using creditSafe and fee quoting software like Ignition, GoProposal, Pandadoc.
- Maintain clients information in line with Xeinadin guidelines
- Finalising and sending out Accounts and Personal Tax Packs to clients for approval
- Helping Hub Credit Controller with debtors queries
- Finalising invoices / WIP Write out
- Allocating of Disbursements to clients
- Takings payments over the phone
- Paying-in any cheques received from clients
- Maintaining and reconciling office petty cash
- Attending clients coming in the office
- Booking appointments with clients
- Organise safe return of clients books and records
- Order Stationeries
- Dealing with posts

**Key Requirements**
- Proven experience in administration and a fast-paced environment.
- Very high level of attention to detail and accuracy.
- Confident communicator with personnel at all levels within the business, both written and verbal.
- Excellent time management skills - handling multiple and varied deadlines concurrently.
- Organised, proactive, reliable and self-motivated.
- Positive attitude towards process changes as well as IT
- Be able to work independently as well as part of a team
- Must be able to meet administrative deadlines

**Job Types**: Full-time, Permanent

**Salary**: Up to £24,000.00 per year

**Benefits**:

- Employee discount
- Life insurance
- Referral programme

Schedule:

- Monday to Friday

Ability to Commute:

- Chelmsford (required)

Ability to Relocate:

- Chelmsford: Relocate before starting work (required)

Work Location: In person


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