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Float Executive Assistant

5 months ago

London, United Kingdom Alexander Mann Solutions (AMS) Full time

**As Float Executive Assistant, you will**:

- Manage inboxes and diaries
- Coordinate with other Executive Assistants internally, externally, and worldwide, to understand management whereabouts and to provide seamless cover at all times
- Organise meetings - including preparing documentation and invitations
- Manage and filter incoming calls
- Coordinate conference calls (internal and external) and appropriate meeting room bookings in accordance with internal systems
- Manage travel bookings including travel itineraries and visa requirements by following the bank policies and procedures
- Organise (in coordination with the Marketing and Event Team) seminars, conferences etc. for your managers
- Perform admin duties - including but not limited to: photocopying, filing and archiving, scanning, ordering magazines, stationery, payment of invoices, arranging couriers, business cards etc.

**What we’re looking for**:

- Experience of working as an Executive Assistant to senior managers (preferably within the financial industry)
- Ability to identify different tasks that need to be completed and prioritise them based on their importance, urgency, and on objectives defined
- Organised and methodical approach to work
- Good communication skills - both oral or written
- Ability to adapt the message appropriately according to communication modes and audience/target, in a balanced and timely manner and in line with business/strategic interests
- Proactive approach and collaborative mindset
- Diligence and attention to detail
- Ability to undertake a number of issues simultaneously and the ability to work under pressure
- Excellent time management skills
- MS Office skills (intermediate PowerPoint, Excel and Word, excellent Outlook)
- Experience supporting numerous senior managers at the same time (desirable)

**This client will only accept workers operating via an Umbrella or PAYE engagement model.**

AMS, a Recruitment Process Outsourcing Company, may in the delivery of some of its services be deemed to operate as an Employment Agency or an Employment Business.

Job Reference: AMSCWS00354