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Pt Business Services Administrator
4 months ago
**What's involved with this role**:
**Temporary PT Business Services Administrator - Resources**
**Reference no: W Sussex RQ853042**
**Pay Rate: Up to £12.42 per hour PAYE depending on experience**
**Standard DBS disclosure is listed as a requirement for this role**
**Key responsibilities**:
- Taking notes, requiring intense concentration over lengthy periods, analysing and interpreting complicated information which is also sensitive/ disturbing / highly confidential, such as note taking at Child Protection conferences.
- Delivers timely and efficient specialist financial administrative support to a team or across teams with an awareness of team requirements. Prioritises day to day work in the short term, working with colleagues to deliver objectives and a customer focussed service.
- Analyses technical financial information relating to the team specialism and draws conclusions to process varied tasks appropriately. For example, analyses information relating to a client's assessment or service’s budget and suggests appropriate action according to the individual situation in line with procedures
- To locally deliver a flexible administrative service to a diverse range of internal clients to a high standard. To include: creation of complicated documents in specialist ICT software, electronic filing systems, report writing, organisation of large events/courses.
- Communicate with and develop good working relationships with a wide and diverse range of people, such as Senior Management, customers, key contacts and members of the public.
- To co-ordinate case conferences or events which involve: arranging dates, booking of rooms, informing attendees of arrangements and distribution of highly confidential papers within statutory timescales.
- Responsible for the care of, accuracy, confidentiality, security and maintenance of admin related manual and/or computerised information, including the development of relevant computerised management information systems and the maintenance of procedure manuals and forms, disseminating changes to relevant staff.
- As a member of a resource pool, undertake a range of tasks. Allocate work to other members of the resource team to manage workloads across the team. This will include duties covering busy reception on a rota basis.
- Support equality and diversity and respect customers, clients and other members of staff regardless of gender, age, disability, sexual orientation, religion or ethnic origin.
- Remain up to date and compliant with all relevant organisational procedures, policies and professional codes of conduct in order to uphold standards of best practice
- Provide some on-the-job training to colleagues on specific aspects of the provision of an administrative service or systems.
**Skills & Experience**:
- Minimum of 12 months recent experience in a similar role, or context and ideally within a public sector organisation.
- Good understanding of data management, including collection and processing.
- Relevant theoretical or organisational knowledge of systems, procedures and policies associated with operating an administrative service.
- Experience of working within administrative office systems/practices and providing effective flexible administrative support to various service areas.
- Demonstrable evidence of organising and handling data sets, of turning data into information and providing administrative output i.e. Word, Excel etc.
- Ability to take electronic notes in meetings.
- Good at organising day to day workload in order to follow/meet a given brief.
- Good communication and interpersonal skills in order to provide clear and concise specialist advice and guidance to a range of clients.
- Experience and confidence in dealing with people and the ability to establish credibility at all levels of the organisation.
- Excellent knowledge of single specialist ICT software and good general knowledge of ICT software for the integral use of word processing, data processing, updating websites, creating, developing workflows or electronic presentations and the ability to investigate and troubleshoot system related problems and provide solutions.
**_To help speed up the process of uploading your CV to the client we would suggest that you send us your CV in Word format (or equivalent) if possible, rather than as a PDF_**
**_If you are successful in securing this role, please note that for the entire duration of this contract, regardless of extension you will be working this role at the PAYE rate that has been advertised. For absolute clarity, we only work on a PAYE basis, rather than entertaining umbrella pay terms, we do not offer Ltd/umbrella or outside IR35 rates. If you wish to understand PAYE vs Umbrella more, please let us know and we can send you some additional information for clarity._**
**Other “Essential Requirements” - Please check to ensure that your CV addresses the following items**:
- **Our clients are generally seeking applicants who are reas
