Accounts Payable Clerk

5 months ago

Bristol, United Kingdom Amcor Full time

**Job Purpose**

Amcor Central Services are looking for an Accounts Payable Clerk to join the team at Warmley. The role is responsible for ensuring accurate, timely and prompt payment processing of invoices, follow-up and issue resolution while working with the plants to reconcile and administer each vendor account.

**JOB RESPONSIBILITIES**

**Functional/Transversal activities**
- Account reconciliation (ensuring all documentations are collected) & perform general cleaning of the ledger

**Pay Vendor**
- Review and correct payment runs proposals, review rejections (and inform VMD)
- For urgent invoices, review payments forms, prepare documentation, process and match invoices
- For direct debit, request missing invoices to vendors and allocate direct debit payments manually
- For void check and re-issuance process, contact vendors, stop checks, reverse check payments / invoices

**Record & Account**
- For Intercompany Reconciliation, review and approve balance statements provided, and adjust balances / local books (request missing invoices, dispute balance, etc.)

**Authorise & Match invoices**
- Process PO invoices
- Post advance/down payment requests, block invoices if required, reconcile & clear
- Generate self-billing report
- Process non-PO invoices from checking to posting
- Analyse and resolve blocked invoices by unblocking/paying invoices and performing the write-offs (in coordination with GL supervisors)
- Prepare review of open GR
- Review vendor debit balance by investigating balances, preparing/submitting refund requests then matching with payments and requesting approval for write-off (in coordination with GL accountant)
- Monitor expected credit notes by performing periodical reviews and modifying credit notes log.

**Pre-closing**
- Define accruals for invoices not received (non-PO), submit proposals for approval and post accruals

**Query Management**
- Monitor internal & external claims resolution; 2nd level for AP queries management
- Receive blocked queries from AP Admin
- Manage queries through detailed knowledge of AMCOR’s AP process
- Manage Suppliers relationship
- Provide input for continuous process improvement

**Qualifications/Requirements**
- **Formal qualifications and experience**
- A good level of German language skills (desirable)
- Experience of working in an Accounts Payable team (desirable)
- Experience in a shared service environment (desirable)
- **Skills and abilities**
- Good working knowledge of SAP
- Knowledge of international Accounting Standards (desirable)
- Excellent customer service skills
- Good knowledge of Microsoft Office tools
- Language skills - English (fluent), additional languages considered an asset
- Good problem solving
- and analytical skills
- Ability to support process improvement through strong attention to detail
- Ability to undertake multiple tasks
- Good interpersonal skills including the ability to communicate effectively, both verbally and in writing with internal and external stakeholders
- Self-motivated, organised and structured, able to manage workload and multiple, changing priorities

**SALARY**
- Circa £23k

**BENEFITS**
- Annual bonus
- 25 days annual leave, plus Bank Holidays
- Hybrid-working (3 days in the office / 2 days from home)
- Study support
- Subsidised social events
- Free onsite parking
- Life assurance
- Amcor rewards
- Pension plan
- Cycle to work Scheme
- Eye care vouchers

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