Personal Assistant to Director

2 months ago


Warwick, United Kingdom Contechs Full time

**Personal Assistant (PA) to Driector**

**Duration: 12 Month Rolling Contract**

**Location: Gaydon**

**Division: Business Strategy**

**£32.00 per hour - Inside IR35 - Umbrella Rate**

**The Opportunity**
- To provide administrative support to the SAP S/4 HANA Implementation Director and the Programme team, assisting in delivering excellent customer service and key business processes.
- The individual will be an active member of the team and deliver timely and efficient maintenance of a range of administrative duties, depending on the current need of the area.
- They will need to be proactive in their delivery and adaptable in their working style to a variety of daily challenges.

**Key Performance Indicators**
- As agreed with Implementation Director and Programme Leadership

**Key Accountabilities and Responsibilities**
- Provide administrative support to Director including diary management, document approvals, meeting organisation & travel organisation where applicable
- Maintaining senior leadership to do list, holiday charts etc.
- Booking venues, catering and general events logistics
- Provide administrative support on the maintenance of documentation to enable effective delivery of team objectives
- Ordering and maintaining stationery and equipment supplies
- Acting as a point of contact for the team and wider business on general queries
- Liaising with colleagues and external contacts to book travel and accommodation
- Organising and storing paperwork, documents and computer-based information
- Attending meetings, taking minutes and circulating notes where required
- Maintain the gifts and entertainment register on behalf of the team
- Maintain holiday trackers for effective team management
- Purchase Order management(raising Programme shopping carts, processing goods receipts, invoice approvals)
- Manage Programme System Access requests (JIRA, Confluence, SharePoint)
- Maintaining and coordinating Programme IT equipment(e.g. pool laptops)
- Helping the team to book meeting rooms & supporting with gaining access to book rooms
- Monitoring the group mailbox
- On boarding activities for permanent staff such as inviting to on boarding events
- On boarding activities for contractors such as CDSID creation, VPN, Laptop orders
- Adhoc printing as requested to support with visual management and raising requests with the print room for special requests
- Supporting in event organisation (external and internal)
- liaising with venues, obtaining quotes, managing invites

Excellent opportunity with immediate starts availbale.

**Job Types**: Full-time, Fixed term contract
Contract length: 12 months

**Salary**: £32.00 per hour

Work Location: In person


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