Finance Administrator

3 months ago

Brighton, United Kingdom K C Projects Ltd Full time

**Job Summary**:
Part-Time Administrative Assistant (Accounts based)

**Job Overview**:
**Key Responsibilities**:
**1. Wage Administration**:
     -     Maintain payroll records, including employee information, hours worked, and deductions.

     -     Calculate and process sub-contractor & employee wages/overtime on a weekly basis.

     -     Address any payroll-related inquiries or discrepancies from employees in a timely manner.

     -     Liaise & report all information to the accountant & ensure records are kept

**2. CIS Compliance**:
     -     Verify subcontractors' CIS status with the accountant and maintain accurate records of subcontractor payments and deductions.

     -     Liaise with subcontractors and resolve any CIS-related queries or issues.

**3. Financial Data Entry and Reporting**:
     -     Raise client invoices on Sage software.

     -     Maintain organised filing system for easy retrieval of documents.

     -     Send all business invoices & receipts to accountant on a monthly basis.

     -     Maintain job costing spreadsheets on Excel to accurately track costs of each project.

**4. Administrative Support**:
     -     Provide general administrative support to the Office Manager, including filing, scanning, and organising documents digitally.

     -     Track trade credit accounts & ensure balances are reported to the office manager for payment.

**Skills**:
     -     Excellent organisational skills with the ability to prioritise tasks and manage time efficiently.

     -     High level of attention to detail and accuracy in data entry and financial calculations.

     -     Effective communication skills, both written and verbal, with the ability to interact confidently with the Office Manager and external parties.

     -     Proficiency in Microsoft Office Suite (Word, Excel, Outlook). This role requires a lot of Excel work so computer literacy is essential.

     -     Knowledge of Sage accounting software is a plus.

     -     An interest in the construction industry.

**Further Details**:
We are flexible on the working hours of this role, but would be looking for 20-25 hours per week across 4-5 days (Must be available Mondays & Fridays).

Salary £24,000 per annum (Pro-rata based on 40 hour week)

**Note**:
This job description is intended to convey information essential to understanding the scope of the position and is not intended to be an exhaustive list of skills, efforts, duties, responsibilities, or working conditions associated with it. Management reserves the right to revise the job description or require that other tasks be performed if the circumstances of the job change.

**Job Types**: Part-time, Permanent

**Salary**: From £24,000.00 per year

Expected hours: 20 per week

**Benefits**:

- Company pension
- Free parking
- On-site parking

Schedule:

- Monday to Friday

Work Location: In person

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