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Payroll Administrator

4 weeks ago

Bedford, United Kingdom The Disability Resource Centre Full time

The Disability Resource Centre is an award-winning charity helping people affected by disability or long-term health conditions. We are an independent organisation and a registered charity that has disabled people at the centre of its decision making.

**Our Purpose**
Working with the community to support anyone with a disability or health condition.

**Our Vision**
The first choice for creative solutions to health and disability challenges.

**Our Mission**
The Disability Resource Centre is here so that disabled people and their families have somewhere to turn if they feel alone and need help in any situation. We want all disabled people, those with long term health conditions, and their carers to know that we are here to support them.

**We are proud to be a Disability Confident Leader**

**Are you a people person with excellent organisational skills?**

The Disability Resource Centre is currently looking for a Payroll Administrator to provide a full payroll service and managed accounts to our Direct Payments/Personal Budget recipients.

**Your main duties will include, but are not limited to**:
**Payroll Systems**
- Setup of payroll records for employers from information provided including HMRC registration, contracts, and payroll file
- Accurate weekly input of all detail from payroll user timesheets to payroll system
- Calculation and recording of associated payroll detail for each employer (employee hours, payment, tax, NI, holidays, expenses etc.)
- Timely creation of payslips for all service user employees
- Generation of accurate HMRC documentation for employer including quarterly payments information and year-end completion and documentation.
- Year-end archiving

**Holding Accounts/Accounts Payable**:

- Responsible for ensuring the accuracy and timeliness in administering and managing holding accounts (managed accounts) on behalf of service users receiving personal budgets from contracted Local Authorities
- Batching and processing invoices, reconciling statements, payment runs, bank reconciliations, monitoring credit and debt

**Administration**
- Maintaining complete and accurate payroll files for each employer
- Providing information to local authority finance teams for audit
- Assisting in collating statistics for contract reporting
- Providing administrative support to Holding Accounts team on Payroll issues - payslips, employee and HMRC payments
- Assistance with Payroll mailshot preparation and production as required
- Assistance with invoicing processes for chargeable services including creation of a summary of payroll provision by employer
- Assisting with general clerical duties when necessary

**General**
- Close liaison with DP/PB support workers and holding accounts staff on payroll matters
- Researching and delivering appropriate payroll advice to service users where requested
- Developing the role to meet the needs of the service
- Undertaking other tasks and responsibilities appropriate to the role

**Data Management**
- Adhere to Data protection, data retention, GDPR, and Freedom of information requirements

**Other**
- Undertake other tasks and responsibilities appropriate to the role
- Always comply with the DRC confidentiality and data protection policy

**Person**
- Understanding and commitment to equal opportunity issues and practice
- Highly motivated
- Strong organisational skills
- Understanding of and commitment to data protection and confidentiality
- Good time management
- A flexible and positive approach to work and challenge

**Skills**
- Experience of working within a busy payroll environment
- Experience in accurate inputting of information into payroll-based systems
- Working knowledge of HMRC regulations and systems
- Maintaining accurate and accessible filing systems
- Utilising MIS/CRM systems
- Previous experience of working in a Bureau
- Experience of working with BrightPay UK Payroll system
- Experience of working with Xero accounting systems
- Experience of producing financial reports

**Salary**: £23,952.00 per year

**Benefits**:

- Company pension
- Free parking
- Gym membership
- On-site parking

Schedule:

- Monday to Friday

Ability to commute/relocate:

- Bedford: reliably commute or plan to relocate before starting work (preferred)

**Experience**:

- Payroll: 1 year (preferred)

Work Location: In person

Application deadline: 15/06/2023

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