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Accounts Assistant

5 months ago

Wimbledon, United Kingdom Page Personnel Full time

Temp To Perm Opportunity
- Private Medical Cover

**About Our Client**:
This is a prestigious, large-scale company in the media and agency industry. Operating from the heart of London, they have a significant footprint in the market and employ a team of dedicated professionals who are passionate about their work.

The key responsibilities of the Accounts Assistant will b:
**AR Main Responsibilities**:

- Maintaining Customer Records
- Completing new customers account opening process by evaluating new credit requests and conducting client credit checks.
- Updating any change on customers records
- Processing Invoices
- Raising sales invoices per sales quotation generated by the File Maker
- Liaising with Warehouse to ensure monthly Storage invoices are sent out correctly.
- Raising any monthly invoices for the intercompany.
- Run non-invoicing report from File Maker to check any invoices are not raised by error weekly.
- Run revenue report from File Maker and Sage 200 weekly to reconcile the figure weekly.

3. Bank Reconciliation
- Bookkeeping Sales Receipts into Sage 200 and updating this information into File maker. Maintain the job status in the File Maker.
- Request remittance advice to allocate the sales receipts correctly to the related invoices.
- Reconciling Euro, Dollar, and Sterling bank accounts daily.
- Monitor and post Sage pay and PayPal transactions.
- Credit Control
- Collect payment of invoices per the agreed payment term
- Responding to customer invoices' queries and solve the query.
- Sending statement to customers regularly
- Maintain aged debtors report weekly with customers' feedback.
- Highlight any potential bad payer. Work with Legal team to debts recovery process.

**Additional Supporting Responsibilities**:

- Preparation of customer over payment refunds
- Taking credit card payment via SAGE Pay.
- Ad hoc tasks

**AP Side (cover the AP on vocation)**:

- Processing all purchase invoices Via File maker and Sage 200
- Handling purchases invoices query internally and externally.
- Processing company credit card monthly
- Processing Staff expenses and arrange payment every 2 weeks.
- Preparing the Weekly Payment runs and ad-hoc payments including payments in foreign currency.
- Bank reconciliation.
- Supplier statement reconciliation

**The Successful Applicant**:
A successful Accounts Assistant should have:

- Accuracy on data entries
- Computer literate with good knowledge of Microsoft Office
- ideally have SAGE 200 accounting software experience
- Strong communication skills with wider company
- Attention to detail and timeliness.
- Articulate, Confident and Assertive
- Ability to deal with problematic and demanding customers.
- Ability to reconcile complex debtors' accounts.
- Team player, able interchange between Payables and Receivables according to need

**What's on Offer**:

- A competitive hourly salary
- A vibrant and inclusive company culture
- Opportunity to work in the exciting media and agency industry
- Temporary position with the potential for long-term opportunities
- Generous holiday leave