Personal Assistant

7 months ago

Canterbury, United Kingdom NHS Professionals Full time

**Job Title**:Personal Assistant

**Pay**: £15.67 per hour

**Working Pattern**: Working Pattern: 22.5 - 37.5 hours, Mon - Fri (3, 4 or 5 days), 8am - 4pm or 9am - 5pm

**Location**:Kent & Canterbury Hospital, Canterbury, CT1 3NG OR William Harvey Hospital, Ashford, TN24 0LZ (Will need to do the first week at Kent & Canterbury Hospital)

**Trust Location**:East Kent Hospitals NHS Foundation Trust

Would you like to be a part of a team that works well together, always there to help each other? If you answered yes, East Kent Hospitals NHS Foundation Trust is the place for you.

**About the Trust**

We are one of the largest hospital trusts in England, with five hospitals and community clinics serving a local population of around 695,000 people. We also provide some specialist services for a wider population, including renal services in Medway and Maidstone and a cardiac service for all of Kent based at William Harvey Hospital, Ashford.

**What you’ll be responsible for**:

- Acting as a point of contact for enquiries and complaints within the department, dealing with them accordingly and in line with trust policies
- Liaising with internal and external stakeholders on behalf of their manager, colleagues or members of their professional team.
- Collecting, sorting and prioritising incoming mail, messages and other information. To provide professional and timely communication links between the Directors, other care groups, executives and clinical staff to ensure channels of communication are efficient and effective at all times.
- Conducting team meetings and informal consultation to staff on work objectives, changes and dissemination of all relevant information to departments, external and internal users (e.g., dissemination of minutes, memos) and obtain feedback.
- Managing the diaries of the Care Group Directors, ensuring smooth and efficient running of day-to-day meetings and preventing diary clashes and managing regular and reoccurring meetings as required.

**You’ll learn the following whilst working at the trust**:
1. An in depth understanding of the roles and responsibilities involved in working within the NHS

2. Knowledge of the systems used, to effectively complete your role to the highest standard at all times

3. A sense of teamwork, gained through working alongside and supporting colleagues from all levels, within the organisation

**You’ll have the following skills/experience**:

- Excellent communication skills
- both verbal and written
- Microsoft office skills
- Outlook, Word, and Excel
- Ability to meet deadlines and work under pressure
- Previous experience in a Personal Assistant Role
- Minute taking experience
- Diary management skills and knowledge
- NHS experience (desirable)
- NHS System Knowledge
- This role may require you to show evidence of education to Degree level or at least 2 years relevant experience._

**As a member of NHS Professionals, you have fantastic benefits**:

- Competitive pay rates
- work this week, get paid next week
- **Essential support when you need it
- 24/7 365 days**:

- call us anytime
- **Multi locational**:

- work across neighbouring Trusts
- **Manage your shifts and timesheets on the go**:

- access your “My Bank” shift portal anywhere, anytime online or through your smartphone
- **Varied working options to suit your lifestyle**:

- access to the Bank gives you options of ad hoc shifts or longer-term placements
- **Training and development opportunities**:

- Keep up with the essentials and more
- **Build holiday allowance for every shift you work**:

- your work life balance is important to us
- **Stakeholder pension scheme available**:

- a flexible future for you and yours

**Who are NHS Professionals?**

As an equal opportunities’ organisation, NHSP is committed to the equal treatment of all current and prospective Bank members and does not condone discrimination on the basis of age, disability, sex, sexual orientation, pregnancy and maternity, race or ethnicity, religion or belief, gender reassignment, or marriage and civil partnership. We believe there is a strong case for the Equality, Diversity and inclusion agenda and we strongly encourage suitably qualified applicants form a range of backgrounds to apply.

By joining us you can look forward to a choice of flexible Bank shifts across any of our client Trusts in England, as well as the ability to develop professionally and gain experience in several wards or areas.

**Disclaimer**

NHS Professionals manage your data, please see our Privacy Notice on our website.

**Job Types**: Full-time, Part-time, Temporary contract

**Salary**: £15.67 per hour

Schedule:

- Monday to Friday

Application question(s):

- Do you have previous NHS experience?

Work Location: In person

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