Digital Services Senior Administration Support

3 weeks ago

Nottingham, United Kingdom Nottingham University Hospitals NHS Trust Full time

NHS AfC: Band 4

**Main area**
- Digital Services
- **Grade**
- NHS AfC: Band 4
- **Contract**
- Secondment: 12 months (Fixed term)
- **Hours**
- Full time - 37.5 hours per week
- **Job ref**
- 164-5299254**Site**
- Heathfield House, City Campus
- **Town**
- Nottingham
- **Salary**
- £25,147 - £27,596 per annum
- **Salary period**
- Yearly
- **Closing**
- 07/06/2023 23:59Job overview

An exciting opportunity to join the Digital Services’ Capital Planning and Contracts Team at the Nottingham University Hospital NHS Trust, as a Senior Admin Support Officer on a fixed term / secondment basis.

As part of a small friendly and innovative team that is responsible for delivering high quality reporting and accountability for over 60 IT contracts, you will be key members of the team providing comprehensive senior administrative support to the Digital Services Delivery Teams and Operations Teams.

The post holders will be based at the City Hospital Campus but there may be occasion to travel across both campuses.

In addition to the below summary, you will need to familiarise yourself with full Job Description and Person Specification documents attached to this advert.

Main duties of the job

This role requires an experienced Senior Admin Support Officer who can support the work of a busy Admin Support Team and be able to demonstrate flexibility / adaptability to deal with changes in the workload and priorities within the service as they arise.

Using your own initiative to organise the workload within defined deadlines facilitating clear communications to a wide range of individuals.

We are looking for an individual to be able to act as knowledgeable points of contact for escalated financial matters and departmental processes from Digital Services staff and finance, procurement, and external organisations. You will also process invoices and assist the Digital Services department with raising orders via the internal finance system.

Working for our organisation

In addition to the below summary you need to familiarise yourself with full job description and person specification documents attached to this advert.

Our thriving Digital Services department supports several sites throughout Nottinghamshire which are primarily made up from: The Queens Medical Centre, Nottingham City Hospital Campus and Ropewalk House.

We continue our mission to become the best Digital Services department in the NHS and we are seeking to expand our team with a highly motivated and experienced individual.

Detailed job description and main responsibilities

We are looking for an enthusiastic, proactive and self-motivated individual who will be able to create strong working relationships with both internal and external colleagues; you will need excellent communication and organisational skills with proven record of prioritising and delivering accurate results.

Previous applicants need not apply.

Person specification

Training and Qualifications

Essential criteria
- Secondary school standard of education in basic numeracy and literacy
- Secretarial / Administrative qualification to RSA III or equivalent

Desirable criteria
- NVQ Level 3 in Business Administration

Experience

Essential criteria
- Recent significant experience in a similar administration / support role
- Experience of financial processes and working within governance constraints of a complex organisation
- Experience in finance tracking and updating finance-based spreadsheets

Desirable criteria
- Previous NHS experience

Analytical and Judgement Skills

Essential criteria
- Ability to use judgment to make decisions in order to solve financial problems and enquiries
- Attention to detail to ensure that correct information is produced / communicated

Planning and Organisation Skills

Essential criteria
- Time management skills including the ability to prioritise, plan and manage own workload.
- Experience in / ability to arrange meetings liaising with multiple organisations.
- _________________________________________

Bring your whole self to work for us at NUH. We love diversity and we value your difference, your unique skills, knowledge and experience. Becoming one of our people may realise your potential, helping us to raise our performance in delivering world class healthcare to the diverse patient populations we serve.

**Salary**: The quoted salary will be on a pro rata basis for part time workers.

Disability Confidence: All applicants who have declared a disability and who meet the essential criteria for the post will be shortlisted.

At Risk of redundancy: NHS employees within the East Midlands who are ‘at risk’ of redundancy will be given a preferential interview where they meet the essential criteria of the person specification.

ID and Right to work checks: NUH authenticate all ID and right to work documentation such as passports, visa’s and driving license through a system called Trust ID. NUH will scan your ID and right to work documentation in to t

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