Digital Services Administration Support Officer

2 months ago

Nottingham, United Kingdom Nottingham University Hospitals NHS Trust Full time

Band 3

**Main area**
- Corporate
- **Grade**
- Band 3
- **Contract**
- Permanent: full time and part time will be considered
- **Hours**
- Full time
- Part time

37.5 hours per week (Monday - Friday)
- **Job ref**
- 164-5304023**Site**
- City Campus
- **Town**
- Nottingham
- **Salary**
- £22,816 - £24,336 per annum
- **Salary period**
- Yearly
- **Closing**
- 13/06/2023 23:59Job overview

An exciting opportunity has arisen to join the Digital Services’ Capital Planning and Contracts Team at the Nottingham University Hospital NHS Trust, as an Admin Support Officer on a permanent basis.

We would like to offer you the opportunity to meet the team virtually and ask any role specific questions you may have prior to applying.

As part of a small friendly and innovative team that is responsible for delivering high quality reporting and accountability for over 60 IT contracts, you will be a key member of the team providing comprehensive secretarial and administrative support to the Digital Services Delivery Teams and Operations Teams.

The post holder will be based at the City Hospital Campus but there may be occasion to travel across both campuses.

In addition to the below summary, you’ll need to familiarize yourself with full Job Description and Person Specification documents attached to this advert.

Main duties of the job

To maintain and organise the generic Admin and Commercial inbox.

To process invoices and assist the Digital Services department with raising orders via the internal finance system.

Assist with monitoring budgets allocated and payment schedules.

Place orders, ensuring all documentation and trackers are completed accurately and on a regular basis.

Track orders and liaise with the Procurement department to resolve order issues as necessary.

Liaise with Accounts Payable to resolve any invoice issues.

Order and maintain stationery levels for Digital Services.

Working for our organisation

Our thriving Digital Services department supports several sites throughout Nottinghamshire which are primarily made up from: The Queens Medical Centre, Nottingham City Hospital Campus and Ropewalk House.

We continue our mission to become the best Digital Services department in the NHS and we are seeking to expand our team with a highly motivated and experienced individual.

Detailed job description and main responsibilities

We are looking for an enthusiastic, proactive and self-motivated individual who will be able to create strong working relationships with both internal and external colleagues; you will need excellent communication and organisational skills with proven record of prioritising and delivering accurate results.

Job share and part time hours will be considered.

Previous applicants need not apply.

Person specification

Qualification in Microsoft Office including Word, Outlook and Excel

Essential criteria
- Competent in Microsoft Office including Word, Outlook and Excel
- Knowledge of secretarial and administration procedures, acquired through NVQ III qualification or training/experience to equivalent level (i.e. at least 2 years in secretarial/PA type role)

Experience

Essential criteria
- Diary management
- Problem solving
- Responsible for organising and prioritising own workload

Desirable criteria
- Minute taking experience
- _________________________________________

Bring your whole self to work for us at NUH. We love diversity and we value your difference, your unique skills, knowledge and experience. Becoming one of our people may realise your potential, helping us to raise our performance in delivering world class healthcare to the diverse patient populations we serve.

**Salary**: The quoted salary will be on a pro rata basis for part time workers.

Disability Confidence: All applicants who have declared a disability and who meet the essential criteria for the post will be shortlisted.

At Risk of redundancy: NHS employees within the East Midlands who are ‘at risk’ of redundancy will be given a preferential interview where they meet the essential criteria of the person specification.

ID and Right to work checks: NUH authenticate ID and right to work documentation such as passports, visas and driving license through a system called Trust ID. NUH will scan your ID and right to work documentation in to the Trust ID system at your face to face ID appointment. The system will run a check against the key security features within your documentation. The system will provide us with an outcome of your check which will be stored securely on your personal file along with all other pre-employment check documentation.

Consent:

- Transfer of information: If I have previous NHS service - I consent to the transfer of my Electronic Staff Record (ESR) data between this and other NHS Trusts. I also consent to the **Occupational Health Department **confidentially accessing my occupational health records from my current or previous employer in order to check the status of my vaccin

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