Administrative Assistant

3 months ago

Uppingham, United Kingdom Uppingham Community College Full time

**Daily hours**

**25 hours per week, worked between Monday - Friday**

**TERM TIME ONLY (Term time + 12.5hrs)**

The role of any adult working in a school can be instrumental one in the lives of young people.

School staff at UCC must be role models to students and colleagues, and consistently embody the College values of Kindness, Respect and Honesty, alongside the following key personal characteristics:

- Integrity
- Positivity
- Self-awareness
- Empathy
- Resilience
- The Administrative Assistant at UCC must also be Self-motivated, Organised, Reliable and Adaptable.

**Responsibilities**
- Maintain a friendly and welcoming reception area for all parents, students and visitors;
- Liaise with taxi/ bus and RCC school transport for pupils within school who access RCC transport;
- First point of contact for parents with routine queries and liaise with Rutland County Council, external agencies and parents as required;
- Sort and distribute incoming and outgoing mail;
- Undertake routine administrative tasks, including typing all correspondence, scanning documents and filing in line with the requirements of the department;
- Support Senior SEND administrator with accurate diary management, for SENCo and AAP and the AET trainers at both UCC and Oakham C of E;
- Liaise with the AET Admin team and report on all training delivered as per DofE guidance.
- Attend monthly AET admin meetings online;
- Send out ART information and marketing material to Rutland School and calendar training events;
- Assist with planning and set up of open evenings, tours and taster days;
- Update students profiles with relevant SEN information;
- Assist with inputting annual review and pre annual review dates in school diary and ensuring reports from the main school are received;
- AET administration;
- To take notes at annual review meetings;
- Admin support for collecting and distribution of annual review packs;
- Help with administration of clubs for Mainstream+ and ERP students;
- Maintain room bookings for all areas of SEND (ERP/ Redhill Lodge/ Maple Lodge);
- Assist with the administration of trips for ERP/ Mainstream+
- First Aider for ERP & Fire Warden.
- Collect students from lessons to attend routine, scheduled appointments.
- Meet and greet parents at reception and escort to relevant meeting. Collect students from reception on arrival.

**UCC Staff Expectations**
- Consistently demonstrate the UCC core values Respect, Honesty and Kindness.
- Demonstrate a positive, ‘can-do’ attitude.
- Through your work in the department and the wider school, contribute towards establishing the conditions in which everyone at UCC can thrive.
- Take professional pride in performing all aspects of your role to a consistently high standard.
- Follow all UCC policies accurately.
- Keep ICT skills updated to ensure effective use of technology.
- Demonstrate commitment to own professional development.
- Undertake and participate in training, coaching and general guidance with/for other staff.
- The post holder may be required to perform any other reasonable tasks commensurate with the grade of the post.
- The Principal may allocate additional responsibilities to this job description, in consultation with the post holder and in line with the UCC Workload and Wellbeing Charter.

**Safeguarding**:
To uphold the College’s Staff Code of Conduct and policies in respect of child protection and safeguarding matters;
Collaborating with colleagues:

- Promote a creative and collaborative working environment
- Create, maintain and enhance effective relationships
- Ensure a working environment which pays due regard to health and safety requirements

As an Administrative Assistant, you will play a crucial role in ensuring the smooth operation of our office. Your attention to detail, organisational skills, and ability to handle multiple tasks simultaneously will contribute to the overall efficiency of our team. We offer a competitive salary, opportunities for growth, and a supportive work environment. If you are a motivated individual with excellent administrative skills, we would love to hear from you.

**Job Type**: Fixed term contract

**Salary**: £11.79 per hour

**Benefits**:

- Company pension
- Free parking
- On-site parking

Schedule:

- Monday to Friday

Ability to commute/relocate:

- Uppingham: reliably commute or plan to relocate before starting work (required)

**Education**:

- GCSE or equivalent (preferred)

**Experience**:

- Customer service: 1 year (preferred)
- Administrative experience: 1 year (preferred)

**Language**:

- English (preferred)

Licence/Certification:

- Driving Licence (preferred)

Work Location: In person

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