Team Administrator/secretary

4 weeks ago


Bristol, United Kingdom University Hospitals Bristol and Weston NHS Foundation Trust Full time

The post holder will ideally have a range of secretarial and administrative experience, preferably in a hospital environment, though other administration experience will be valued in this role.

Applicants should have excellent organisational, communication and interpersonal skills with a courteous and efficient telephone manner. The ability to use initiative and seek advice and support as required is essential to this role.

This post will provide the applicant with an opportunity to gain additional valuable administration experience together with the opportunity to develop additional skills and undertake additional training and responsibilities as appropriate/desired.

This is advertised as full time but there is some flexibility around this - please contact us for further information.

May be required over 7day period as service expands.

You will need a good working knowledge of Microsoft Packages such as Word, Excel and Outlook and databases.
- To act as a point of contact for patients, relatives and carers. The post holder should be polite and empathetic to the patient’s needs at all times and be able to communicate effectively when dealing with difficult situations/conversations
- Escalate patient queries, capacity problems and general issues to the role’s line manager or relevant clinical staff as appropriate
- Checking and sorting investigation reports and passing information on to clinical team as required
- Ensuring speciality specific documentation is completed and filed appropriately
- To carry out associated clerical duties, for example maintaining accurate filing systems, receiving post, diary management and scanning patient notes if required
- To gain a working understanding of other specialties in order to provide cover for other secretaries in times of sickness or annual leave and undertake any duties deemed reasonable by your line manager
- To audio type, edit and proof read clinical letters, general correspondence and reports using the Trust’s Digital Dictation and Speech Recognition System, ensuring that all correspondence is despatched within the Trust’s target turnaround times

For a more detailed job description, main responsibilities, and person specification, please refer to the job description document attached to this vacancy.



  • Bristol, United Kingdom Private Secretary Group Full time

    **About us** Private Secretary Group is a small company specializing in providing remote administrative support to medical clinicians. We take pride in our professionalism, adaptability, and strong interpersonal skills, striving to deliver efficient and outstanding administrative services to our esteemed clients. Our work environment offers the following...

  • Team Secretary

    7 days ago


    Bristol, United Kingdom Hays Specialist Recruitment Limited Full time

    Team Secretary Required **Your new company** Your new company is a real estate organisation based in the centre of Bristol. **Your new role** The organisation are looking for a Team Secretary to cover maternity cover for the next nine months. Core hours of the role are Monday to Friday, 09:00-17:30. The role is paying £13.00 per hour. Main duties...


  • Bristol, United Kingdom Maggs & Allen Full time

    **Typist/Administrator** We are looking for a Experienced Secretary/Administrator to join our busy Survey office in Clifton Bristol. We are looking for a well presented organised Secretary to assist in all office duties including: - Typing of Survey Reports - Keeping diaries for surveyors and booking appointments - Invoicing - Checking Bank payments -...

  • Team Administrator

    4 weeks ago


    Bristol, United Kingdom Antony James Recruitment Ltd Full time

    Our client who is a highly regarded, international law firm based in Bristol are seeking a friendly and hard working Team Administrator to join them on a 12 month FTC. On offer for this role is a salary of between £18,500 to £21,000 depending on experience. **What does the role entail?** As the Team Administrator reporting in to the Secretarial Manager...


  • Bristol, United Kingdom yolk recruitment Full time €30,000

    Legal Secretary - Conveyancing Yolk Legal Recruitment is excited to announce an exceptional opportunity in partnership with a forward-thinking high street firm, renowned for its innovative and modern approach to legal services. Our client is actively seeking an experienced Legal Secretary to join their busy Conveyancing team. Specialising in a range of...


  • Bristol, United Kingdom yolk recruitment Full time

    Legal Secretary - Conveyancing Yolk Legal Recruitment is excited to announce an exceptional opportunity in partnership with a forward-thinking high street firm, renowned for its innovative and modern approach to legal services. Our client is actively seeking an experienced Legal Secretary to join their busy Conveyancing team. Specialising in a range of...


  • Bristol, United Kingdom Maggs & Allen Full time

    We are looking for a Experienced Survey Secretary/Administrator to join our busy office in Clifton Bristol, a great location with parking provided. We are looking for a well presented organised Secretary working in a small friendly team to assist in all office duties including: - Typing of Survey Reports - Keeping diaries for surveyors and booking...

  • Team Secretary

    4 weeks ago


    Bristol, United Kingdom Spec Recruitment Full time

    An exciting opportunity for a talented Secretary to join a busy team providing support to the surveyors. **Main Duties, Responsibilities & Accountabilities** - Diary management - Maintain filing system; - Dealing with client telephone queries; - Filing of all hard copy correspondence and documentation. - Processing outgoing post - Production of invoices,...


  • Bristol, United Kingdom Belgrave School Full time

    **School secretary/administrator **wanted for small, friendly school of 50 children. Must be efficient, well organised, with excellent IT skills and preferably, a good sense of humour. Experience of work in a school environment would be beneficial. Temporary position initially, could lead to a permanent position. **Job Types**: Temp to perm, Temporary...

  • Legal Secretary

    3 days ago


    Bristol, United Kingdom Yolk Recruitment Full time

    **Legal Secretary** **Bristol - Salary up to £35k DOE** If you're an experienced Legal Secretary / Assistant and looking to work for a law firm with an excellent reputation in the city, this could be the perfect opportunity for you. We are excited to be partnering with a firm that is well known within the city of Bristol. This is an exciting time for the...


  • Bristol, United Kingdom Horfield Health Centre Full time

    Do you want to work at a GP surgery described by patients as a “caring, empathetic and robust practice” with “outstanding professional staff from front-of-house to the medical professionals” where “the standard of care provided was above expectation? You are a experienced medical secretary/medical administrator, preferably with experience in a GP...

  • Secretary

    1 month ago


    Bristol, United Kingdom Pertemps Network Group Full time

    **Job Description**: **Secretary** **Location - Central Bristol** **Hours - Monday - Friday 9am - 5pm** **Hourly Rate £13.00ph-£15.00ph** **Start ASAP** Our client is looking for a Secretary to join their team based in Central Bristol. You will be joining a small busy friendly team and you will be required to work in their modern open plan...

  • Medical Secretary

    2 weeks ago


    Bristol, United Kingdom University Hospitals Bristol and Weston NHS Foundation Trust Full time

    Unity Sexual Health - Medical Secretary 37.5 hours per week (7.5 hours per day Monday to Friday) based at Central Health Clinic Band 3 £22,816 - £24,336 An opportunity has arisen for an experienced and enthusiastic medical secretary to join the secretarial team at Unity Sexual Health services. We are a free NHS service providing STI testing and...

  • Team Secretary

    1 month ago


    Bristol, United Kingdom Spec Recruitment Full time

    A rare opportunity for a talented Secretary to join a busy team providing support to the surveyors. **Main Duties, Responsibilities & Accountabilities** - Diary management - Maintain filing system; - Dealing with client telephone queries; - Filing of all hard copy correspondence and documentation. - Processing outgoing post - Production of invoices,...

  • Medical Secretary

    1 month ago


    Bristol, United Kingdom North Bristol NHS Trust Full time

    We are looking for a reliable and enthusiastic individual with a high standard of organisational skills and excellent typing skills to provide an efficient secretarial service to the Spinal Surgery Department at Southmead Hospital. The post holder must have extremely good computer and communication skills, as well as being a team player and have an ability...

  • Legal Secretary

    1 month ago


    Bristol, United Kingdom Rolf Berryman Full time

    **Private Client Legal Secretary** **Bristol, Avon** **Full time, in the office** **Salary negotiable depending on experience** This well-established, and reputable law firm are seeking a Legal Secretary to join their Private Client department. The firm are known for their great legal services and are accredited for their services. **The Private Client...


  • Bristol, United Kingdom Private Secretary Group Full time

    **Job Title**: Admin Support Assistant/ Office Administrator **Salary**: £10-11.50 per hour **Location**: Redland Office Centre **Permanent / fixed term**: Permanent **Hours (e.g. Part time or full time)**:Part-time/full-time **Closing Date**: 20/02/2023 **About Us** We offer practice management support to Consultants, Doctors and Surgeons within the...

  • Medical Secretary

    5 days ago


    Bristol, United Kingdom Pertemps Bristol Commercial Full time

    A Private Healthcare organisation based in North Bristol have an exciting opening in their Medical Secretary Team for someone with administrative experience looking to kick-start their Medical Sec career. - This a permanent, full-time role working 37.5 hours per week - Monday to Friday, 9am - 5pm or 8am-4pm with 30 minutes unpaid lunch per day - Salary of...

  • Medical Secretary

    2 weeks ago


    Bristol, United Kingdom Pertemps Network Group Full time

    **Job Description**: A Private Healthcare organisation based in North Bristol have an exciting opening in their Medical Secretary Team for someone with administrative experience looking to kick-start their Medical Sec career. - This a permanent, full-time role working 37.5 hours per week- Monday to Friday, 9am - 5pm or 8am-4pm with 30 minutes unpaid lunch...


  • Bristol, United Kingdom Private Secretary Group Full time

    **About Us** We offer practice management support to Consultants, Doctors and Surgeons within the private healthcare sector. At the heart of our business is patient care and by ensuring that we offer excellent service, we can help our clients do what they do best! **About the job** **Responsibilities**: - Downloading and updating patient clinic...