Data and Administration Assistant

3 months ago

Leicester, United Kingdom University Hospitals of Leicester NHS Trust Full time

This is a full time position working Monday to Friday, 7.5 hours per day/5 days a week.

As a post holder you will be supporting a large Education and Practice Development team in the administrative processes associated with a busy 2-centre service. You will be working alongside the existing admin staff and support will be provided as required. You will have good computer skills with experience in using Microsoft Office packages/ Excel and be able to demonstrate excellent communication and organisational skills. You must have good standard of written and spoken English. You must be willing to work as part of a team but also able to work on your own initiative and able to work to deadlines.

You must be able to demonstrate behaviours consistent with the Trust’s Values and be able to demonstrate a commitment and understanding of the importance of treating all individuals with dignity and respect appropriate to their individual needs.

We are one of the biggest and busiest NHS trusts in the country, incorporating the General, Glenfield and Royal Infirmary hospitals. We have our very own Children’s Hospital and run one of the country’s leading heart centres.

Our team is made up of more than 17,000 staff providing a range of services primarily for the one million residents of Leicester, Leicestershire and Rutland.

We work with partners at the University of Leicester and De Montfort University providing world-class teaching to nurture and develop the next generation of doctors, nurses and other healthcare professionals, many of whom go on to spend their working lives with us.

Our purpose is to provide ‘Caring at its best’ and our staff have helped us create a set of values that embody who we are and what we’re here to do. They are:

- We focus on what matters most
- We treat others how we would like to be treated
- We are passionate and creative in our work
- We do what we say we are going to do
- We are one team and we are best when we work together

Our patients are at the heart of all we do and we believe that ‘Caring at its best’ is not just about the treatments and services we provide, but about giving our patients the best possible experience.

**About the University Hospitals of Leicester NHS Trust**: (leicestershospitals.nhs.uk)

The detailed job description and main responsibilities are included as an attachment to this advert.
- Monitor stocks of stationery supplies, teaching consumables, infection control supplies and raise the necessary purchase orders via the NHS Supplies and CEDAR ordering systems.
- To efficiently undertake administrative and clerical duties which will include; photocopying, filing, typing and other duties as required and agreed with the team.
- Provide Reception desk cover as and when required.
- Accurately input information into data bases.
- To answer queries face to face and via the telephone, take messages and pass them onto the relevant member of staff in an appropriate and timely manner.
- Monitor and action the Centre mailboxes and room booking system alongside other members of the administration team.
- Prepare outgoing post as required. To deal with incoming post and distribute appropriately.
- Ensure that all tasks are carried out in accordance with documented, procedures, guidelines and policies.
- Attend and take part in team meetings with the Admin team.
- Booking of exams via online systems and monitoring of education portals.
- Booking of transport for staff and learners as required.
- Liaising with potential new recruits, new starters and HR in relation to recruitment process.
- Undertake any other reasonable duties appropriate to this role.

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