Office Coordinator

2 weeks ago


London, United Kingdom Egis Full time

**General information**:
**Organisation **:Egis is a global consulting and engineering firm working in construction, transport and mobility services. Our mission: create and operate intelligent infrastructure and buildings to further the transition to a low-carbon economy and contribute to more balanced and sustainable territorial development.
To support our growth dynamic, we offer a wide variety of career opportunities in more than 120 countries.
Joining our Group and its 16,000 employees means, above all, sharing our values as a people-first company, strongly committed to sustainability and innovation.

**Reference **:2023-10029

**Position description**:
**Job title**:
Office Coordinator / Receptionist

**Contract type**:
Permanent contract

**Business Line specific context**:
Egis is a global consulting and engineering firm working in construction, transport and mobility services. Joining our Group and its 16,000 employees means, above all, sharing our values as a people-first company, strongly committed to sustainability and innovation.

In the UK, we are delivering some of the most iconic projects which help connect people, protect our environment and meet emission reduction targets. We work in the transport and energy sectors, providing consultancy, engineering and operations services for clients such as major airports, governments, regulators, cities and rail and road operators.

We’re at an exciting time in our growth and are we are looking for a receptionist/office co-ordinator to join our brand new offices in London. You must be currently working ‘front of house’ customer facing role either in an office or service sector role.

**Job description**:
**What you’ll be doing**

You will be responsible for maintaining the high standards of our premises and keeping our offices looking great for our visitors and staff. It will be a busy office with a high turnover of staff and visitors with lots of meetings and events to organise. The key responsibilities include:
**Front of House**:

- Answering the front door and initially greeting all visitors.
- Ensuring the office is clean and tidy at all times. For example, making a morning pot of coffee and tidying the kitchens, if necessary.

**Coordinating Meetings**:

- Ensuring all meeting rooms are fully equipped and ready for the next meeting, including making teas and coffees ahead of the meeting start time.
- Organising internal meetings or meetings at external venues, if needed.
- Helping to organise ad hoc events - such as the Christmas party and other staff social events.

**New staff and leavers**:

- New starter processing (such as providing premises inductions).

**Profile**:
You must be a self-starter, energetic and highly organised and enjoy being needed You’ll handle lots of requests to book travel for our staff and you’ll be a key person in keeping the office stocked up with supplies and keeping it running like clockwork.

Hours - 37.5 per week (we will consider part-time but need a minimum of 30 hours per week) - 8- 4.30pm or 8.30-5

As this is a front of house role, your working pattern will be fully office-based.

**Benefits/Salary Details**:

- Competitive salary
- Pension contribution of 5% of your salary rising to 8% if you make a 5% contribution
- Life insurance
- Private healthcare for you and your family
- Health cash plan
- 26 days holiday leave (rising to 27 after 1 years’ service and 28 days after 3 years’ service) plus UK bank holidays

**Position location**:
**Job location**:
Europe, United Kingdom

**City**:
London, United Kingdom

**Minimum level of education required**:
2-A. Level / High school Diploma / 12th Grade

**Minimum level of experience required**:
2-5 years


  • Office Coordinator

    4 weeks ago


    London, United Kingdom Office Angels Full time

    **Are you looking for a rewarding & exciting role in the heart of the City to start the new year!?** **Our client is a super vibrant & growing Design organisation in the heart of the City, they are offering an extensive benefits package, a sociable, friendly & supportive company culture, and endless opportunities for progression!** **JOB TITLE**:Office...

  • Team Coordinator

    4 weeks ago


    London, United Kingdom Office Angels Full time

    **WOW Factor:Are you an enthusiastic and social individual looking to join a globally successful company? Are you looking to become part of a vibrant team, working in stunning offices? Look no further** **Our client is looking for a bright & positive individual for their Team Coordinator role ready to start immediately within their supportive and...

  • Office Coordinator

    1 month ago


    London, United Kingdom Parkside Office Professional Full time

    **Office Coordinator & Personal Assistant to Directors**: **Permanent Role** **£26,000 to £28,000 Per annum** **Baker Street, London** **9 AM to 6 PM** **Duties include**: - Manage day to day responsibilities at the HG - Making the tea and coffee - Help HR, amending contracts, healthcare, and pension - Track attendance; Track annual leave allowances -...


  • London, United Kingdom Office Angels Full time

    **Project and Content Coordinator** **London bridge** **£30-35k** **Flexi working 1 or 2 days in office - 7 hour days** A rapidly expanding and successful financial membership company are looking to recruit a bright, switched-on and creative Project Coordinator to join their motivated and passionate team based in London Bridge. Are you enthusiastic and...


  • London, United Kingdom Office Angels Full time

    Strategic Engagement Coordinator (Temporary, 6 months) 22 per hour Role: Full time - Hybrid - 2 days in Euston / 2 days from home Health-care regulatory body Do you have an interest in politics and current affairs is so this could be the perfect role! Are you a proactive and well-organised individual with a passion for building strong relationships? ...

  • Project Coordinator

    4 weeks ago


    London, United Kingdom Office Angels Full time

    Primary responsibilities - Own product onboarding for new products listed. - Manage pricing, catalog, availability and store tickets according to the Standard Operating Procedures provided. - Troubleshoot and escalate issues that arise. - Schedule and track deal submissions using Excel and other internal systems. - Coordinate with Business team stakeholders...

  • Team Assistant

    2 weeks ago


    London, United Kingdom Office Angels Full time

    Our client, an esteemed not-for-profit organisation in Central London, is currently seeking a professional and highly experienced Team Assistant with a background in office management, project assistance and PA duties. In this role, you will play a crucial part in executing essential administrative and team support activities, including handling of...

  • Office Coordinator

    1 month ago


    London, United Kingdom Page Personnel Full time

    Russian and Ukrainian speaking Office Coordinator - Work for a mining company in London **About Our Client**: This mining company is one of the largest producers of iron in the world and has a central office in Ukraine. As Office Coordinator, you will be sat in a modern executive office in a highly desirable London location where you'll speak Ukrainian and...

  • Finance Coordinator

    4 weeks ago


    London, United Kingdom Office Angels Full time

    Finance Coordinator As one of the fastest growing independent beauty brands, our client has built an incredible worldwide reputation and is quickly becoming one of the most recognised brands in the industry. Due to continued success, they are expanding their Finance team. Their mission is to develop high-quality, health beneficial and innovative colour...


  • London, United Kingdom Office Angels Full time

    **Are you an experienced course coordinator within higher education?** **Do you have an interest in Film or another creative background?** **JOB TITLE**:Senior Course Coordinator **COMPANY**: Arts Academy **CONTRACT**:Permanent **HOURS**:9.00am - 17.30pm **START**: February 2023 **LOCATION**:SW London **CULTURE**:Quirky and friendly team who are like...

  • Finance Coordinator

    3 weeks ago


    London, United Kingdom Office Angels Full time

    Finance CoordinatorAs one of the fastest growing independent beauty brands, our client has built an incredible worldwide reputation and is quickly becoming one of the most recognised brands in the industry. Due to continued success, they are expanding their Finance team.Their mission is to develop high-quality, health beneficial and innovative colour...

  • Office Coordinator

    1 month ago


    London, United Kingdom Australasian Recruitment Company Full time

    **Office Coordinator** **Salary: £27,000 - £30,000 per annum** *** A temporary to permanent opportunity as an Office Coordinator in a leading property company! **Office Coordinator Responsibilities**: - Acting as the main point of contact for all UK office related matters including meeting and greeting visitors - Coordinating room bookings and...

  • Office Coordinator

    4 weeks ago


    London, United Kingdom Australasian Recruitment Company Full time

    **Office Coordinator** **Salary: £27,000 - £30,000 per annum** *** A temporary to permanent opportunity as an Office Coordinator in a leading property company! **Office Coordinator Responsibilities**: - Acting as the main point of contact for all UK office related matters including meeting and greeting visitors - Coordinating room bookings and...


  • City of London, Greater London, United Kingdom Office Angels Full time

    Wow Factor: We are looking for a Temporary Office Manager to support our client based in Brixton. We are looking for a reliable and detail-oriented individual to take on the role of Part-Time Office Manager. The Office Manager will be responsible for ensuring the smooth operation of our office on a part-time basis, supporting various administrative...


  • London, United Kingdom Office Angels Full time

    Finance Coordinator As one of the fastest growing independent beauty brands, our client has built an incredible worldwide reputation and is quickly becoming one of the most recognised brands in the industry. Due to continued success, they are expanding their Finance team. Their mission is to develop high-quality, health beneficial and innovative colour...


  • London, United Kingdom Office Angels Full time

    Admin. Secretarial and PA - Administrator We are looking for a Temporary Part-time Office Manager to support our client based in Brixton. We are looking for a reliable and detail-oriented individual to take on the role of Part-Time Office Manager. The Office Manager will be responsible for ensuring the smooth operation of our office on a part-time basis,...


  • London, United Kingdom Office Angels Full time

    HYBRID - A remarkable international business school based in the West End of London is looking for a Programmes Coordinator who can provide professional support to Executive Education programmes at the London campus. The role is primarily focused on programmeoperations including logistics, programme management and planning. The role also encompasses...


  • London, United Kingdom Office Angels Full time

    Finance Coordinator As one of the fastest growing independent beauty brands, our client has built an incredible worldwide reputation and is quickly becoming one of the most recognised brands in the industry. Due to continued success, they are expanding their Finance team. Their mission is to develop high-quality, health beneficial and innovative colour...

  • Office Coordinator

    1 month ago


    London, United Kingdom James Frank Associates Full time

    Our client, a leading business in the Publishing sector is seeking an Office Coordinator to join their team on a full-time, permanent basis. Due to growth, our client is looking to add an Office Coordinator to their team, where you will be responsible for the smooth-running of the office function, whilst being the first point of contact for any visitors or...

  • Finance Coordinator

    1 month ago


    London, United Kingdom Office Angels Full time

    Finance Coordinator As one of the fastest growing independent beauty brands, our client has built an incredible worldwide reputation and is quickly becoming one of the most recognised brands in the industry. Due to continued success, they are expanding their Finance team. Their mission is to develop high-quality, health beneficial and innovative colour...