Facilities Administrator

4 weeks ago

Loughborough, United Kingdom Rainbows Children's Hospice Full time

Are you an experienced administrator who prides themselves on accuracy of work? Would part time hours suit your lifestyle? If yes, then this could be the role for you

Here at Rainbows Hospice, we have a unique opportunity within our Estates and Facilities Team. We are seeking a highly organised and detail-oriented individual to join our team as a Facilities Administrator. In this position, you will play a key role in ensuring the smooth and efficient execution of our daily operations.

This role will suit an experienced and methodical administrator with experience of managing their own workload and working to deadlines. It is not essential to have experience within health and safety as this can be taught to you.

**This role is 30 hours a week, working 4 days a week between Monday-Friday. The role is predominantly based at our Hospice in Loughborough however, on occasion you may need to travel to other sites across the Midlands, including our retail stores.**

Working alongside the Head of Estates and Facilities, you will provide a range of administrative support to the Health, Safety and Support activities within the organisation. You will assist the team with co-ordinating and maintaining effective safety programs and to generate and maintain auditable documentation.

Key Responsibilities:

- General administration for the Estates and Facilities team.
- Manage and maintain the risk register, health and safety database, and to assist with reporting on Health & Safety (H&S) accidents/incidents.
- Manage and maintain documentation including policies and procedures, scheduling audits in line with time frames, and supporting remedial/follow up administration.
- Attend meetings, producing agendas, minutes and any relevant documentation.
- Update, develop and maintain the preferred contractors register, and to assist with induction documents and with ongoing review of contracts and suppliers.

Skills required for success:

- Proven administration experience, working in a fast-paced environment.
- Ability to pen, review and audit policies and procedures.
- Highly organised and methodical, with outstanding attention to detail.
- Excellent IT skills with a knowledge of Database, Word, Excel and PowerPoint.

It would also be desirable for you to have health and safety experience or have the willingness to undergo training in this sector.

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