Archivist/document Controller
3 weeks ago
Archivist/Document Controller
Salary - £18,450
Location - Hull City Centre
Grafton Recruitment are currently partnering with a leading service provider in the heart of Hull who are looking for an Archivist to join the large vibrant team.
**Duties to include**:
- To archive and retrieve all files as requested
- Maintain and update archival database
- To liaise with fee earners and directly with clients in connection with the day to day management of their title deeds
- To organise external deliveries to clients via specified courier service
- To record and receipt all files/deeds collected externally by clients
- To ensure, before archiving of any file, that the relevant File Closing Form has been completed by accounts
- To allocate the relevant archive number to new files which require archiving
- To ensure client's deeds are correctly given the relevant safety deposit number and filed correctly in the secure deeds room
- To ensure all archived files are correctly removed from archive and destroyed in accordance with the firm's retention and confidentiality policy
- To perform annual audit of systems/process of archiving ensuring files are sequential, there are no omissions and they are located as per reports on the system.
- General admin duties in line with the scope and level of the role
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