Archivist - Legal Documents
6 months ago
**Archivist - Legal Documents | Hull| Full Time | Competitive Salary**
**Archivist - Legal Documents**
A Solicitor’s Firm that has been serving the local community with excellent legal services for over 70 years is seeking a detail-oriented and organised Archivist to join their team and ensure the efficient storage, management, and retrieval of wills, deeds and other vital records observing best practices and in compliance with all relevant regulation including data and consumer protection.
You will contribute to the crucial preservation and retrieval of important legal documents, playing a pivotal role in ensuring the security and accessibility of invaluable records while complying with the legal requirements.
**Responsibilities**:
- Develop and implement efficient and organised systems for the storage and retrieval of legal documents, such as wills and deeds.
- Catalogue and index incoming legal documents, ensuring accurate and up-to-date records.
- Maintain a comprehensive database of all archived materials, employing modern digital archiving techniques where applicable.
- Coordinate the safe and secure transport of documents, ensuring their safe transit.
- Collaborate with legal professionals to ensure proper documentation and adherence to archival best practice.
- Monitor and assess the condition of documents, ensuring their safe preservation.
- Provide assistance to clients and legal teams in locating and retrieving specific documents in compliance with regulation, procedures and timeframes.
- Conduct periodic audits of the archival systems to verify accuracy and compliance with archival procedures.
- Stay up-to-date with industry best practices and emerging technologies in archiving, to continuously improve processes.
- Train and supervise junior archivists, ensuring their adherence to protocols and guidelines.
**Qualifications**:
- Proven experience in archival management, preferably with a focus on legal documents, wills and deeds
- Familiarity with archival standards and digital archiving tools.
- Strong organisational skills and attention to detail, ensuring accuracy in cataloguing and indexing.
- Proficiency in database management and record-keeping software.
- Excellent communication skills, both written and verbal, to interact effectively with legal professionals and clients.
- Ability to handle sensitive and confidential information with discretion and professionalism.
- Physical capability to lift and move boxes of documents as needed, following health and safety guidelines.
- Knowledge of legal terminology and document types within the legal context.
**Vacancy Information**:
- Location: Hull
- Salary range: Competitive Salary
- Job type: Permanent
- Job Sector: Legal/Documentation
- Working Hours: Full time
**Job Types**: Full-time, Permanent
Schedule:
- Monday to Friday
Work Location: In person
Reference ID: GJ546
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