Part-time Team Administrator

6 months ago


Edinburgh, United Kingdom Hydrock Full time

Job Advert

**For this role**:

- _
You will need to be eligible to work in the UK indefinitely, without sponsorship._
- _ You will need to submit a CV._
- _ Hours: Part time - 18 hours preferably Mon-Fr_
- _ Location: Fully office based or hybrid working available_

We have an exciting opportunity to join our Edinburgh team as a Part-time Team Administrator. The main purpose of the role is to provide administration support to our Scottish regional offices in Glasgow and Edinburgh, as well as playing a pivotal role in supporting our Regional Director, Project Managers and Consultants with all operational aspects of team and project management. Organised and support focused with a keen financial eye to aid colleagues and the business to make a significant difference to the office, our region and our clients.

**What will you be responsible for?**
- Promptly responding to all incoming calls; answering queries and redirecting calls and messages. Direction of enquiries and managing issues for our office users;
- Support the user-experience of every member of staff and visitor to the office.
- Ensure the office, kitchen and meeting room is kept tidy at all times;
- Manage all post, including signing for deliveries, logging and distribution; plus, outgoing post and courier arrangements;
- Ensure the smooth running of administration procedures and office facilities - printers, maintenance work, IT - Liaise with internal and external IT for any particular issues;
- Assist the Regional Director with diary management, assist with organising client/staff meetings, booking meeting rooms and catering as required.

Assistance with marketing/business development events, liaising with the Marketing Team to ensure a smooth running of these events;
- Ensure that our offices are managed in line with Hydrock strategy; and fully compliant with all Health and Safety and QA inspections for ISO accreditation;
- Conduct welcome inductions for all new starters and contractors. Assist with the onboarding process and experience for all new joiners, ensuring everyone has an excellent experience from their first day;
- Communication with the Glasgow and Edinburgh office staff to support functionality of the office;
- Organize events for the office (including: Christmas Party, monthly foodie or lunch and learn events, day off for good causes, internal workshop talks, and Hydrock Challenge Day travel.);
- Attend and minute Business Development Meetings (monthly) and Regional Board Meetings (quarterly);
- Raising purchase orders in relation to office procurement including stationery, tea and coffee replenishment buffet requirements for client meetings/CPD's and internal events. and liaison with Finance team;
- Updating project data on Hubspot and Rapport, ensuring accurate and complete information is uploaded for new and existing clients;
- Maintain the hot-desks and cloud booking process. Oversee reports on hot desk usage and manage enquiries for faults and repairs;
- Liaison with Head Office regarding any property issues - e.g., landlord communications, paying of bills, repairs, maintenance, and budget management;
- Support of work experience and summer placement liaising with HR / Early careers team.

**What skills and attributes are we looking for?**
- Competent use of Microsoft Office Packages;
- Attention to detail;
- Understanding of financial administration, raising purchase orders/invoicing
- Excellent verbal communications and interpersonal skills;
- Strong administrative and organisational skills;
- Effective operating on multiple tasks under pressure;
- Good sense of humour; well-mannered and self-motivated.

**It would be particularly desirable if you have experience with**:

- Additional IT skills
- Previous experience in the booking of hospitality/events;
- Experience of Purchase Order Processing and use of a financial/project management system;
- Academic qualification and background appropriate for administrative management role;
- Knowledge of working in a busy technical/engineering/professional environment.

**What's great about Hydrock 'in a nutshell'?**

We are a British-owned integrated multi-disciplinary engineering consultancy of over 900 staff in 21 offices across the UK. Our driving motivation is to be a ‘Force for Good’, as it is our aim to improve the quality of people’s lives from our employees to our clients, through to the communities we work in and our planet as a whole through the work we do.

From the buildings that surround you, the roads and bridges you cross, all related to the infrastructure that we create, we aim to offer the most sustainable possibilities to shape the places, communities and society that we live in through meeting our client’s needs. Through the path we are on to delivering a green future, the result is something that everyone can be proud of.

Our welcoming and friendly culture is something we are proud of and is supported 9 years in the Top 100 Best Companies to Work For li



  • Edinburgh, United Kingdom Time Recruitment Services Full time

    Temporary Part-time position 20 hours per week, working as part of a small dedicated charity, who want to make a real difference in people’s lives. Based in Musselburgh, East Lothian, office based. Could lead to a permanent contract. **Working Hours**: Monday 12.30pm-5pm Tuesday evening 4.15pm-8.45pm Wednesday 1pm-5pm Friday 9am-5pm - Administer...


  • Edinburgh, United Kingdom Time Recruitment Services Full time

    Small, friendly Legal Firm based in the West End of Edinburgh City Centre are seeking a Part-time Legal Secretary for their team. - 15 hours per week (2pm-5pm) Mon - Fri - Competitive salary - Office based - West End of Edinburgh City Centre - Start - ASAP **Responsibilities**: - Diary management, mail and stationery - Residential conveyancing - Estate...


  • Edinburgh, United Kingdom Page-Hired Full time

    **Part Time Administrator in Edinburgh.** You will be working for an Edinburgh based non-profit organisation with over 40 years of history within the field. **The role of Part Time Administrator**: - £11.50 - £12.00/hour - General admin, - Stationery / service stock, - Service admin support, - Data entry into the system, - Ad hoc admin duties, -...


  • Edinburgh, United Kingdom CV-Library Full time

    Part-Time Administrator Based in the East of Edinburgh | on-site role Part Time role | 14 hours per week | hours & days to be agreed Temp role for 3 months initially | potential for the role to be extended Pay rate of £12.75 per hour + holiday pay (depending on experience) Search are delighted to be recruiting this role on behalf of one of our clients...


  • Edinburgh, United Kingdom Time & Tide Full time

    **PART TIME SALES CONSULTANT - 1 OR 2 DAYS PER WEEK ** Time & Tide is a contemporary interiors retailer with seven stores in four locations across central Scotland. We are looking for an energetic and capable Part Time Sales Consultant who will become a vital part of our team at our Morningside, Edinburgh store (Church Hill Place). This is a part-time,...


  • Edinburgh, United Kingdom Gordon Nicolson Kiltmakers Full time

    Gordon Nicolson Kiltmakers are currently seeking to recruit a part-time Administrative Assistant to support our Retail Sales & Hire Teams in their daily operations. The GNKfamily is a clan of artisan businesses, offering unique heritage craft products and services with knowledgeable customer service. Our busy enterprise in the heart of Edinburgh is offering...


  • Edinburgh, United Kingdom The Edinburgh Ice Company Full time

    We are a small business in central Edinburgh looking to expand our team as we grow. The role will be be part time averaging 15-16 per week working closely with the already established office team with the opportunity to work remotely however some hours in the office will be expected. Responsibilities will include - Running monthly payroll for up to 15...


  • Edinburgh, United Kingdom Chamberlain McBain Full time

    Chamberlain McBain specialises in every aspect of debt recovery, whether it be in Scotland, England, Wales or further afield. We deal with the entire process from letter of demand through to sequestration/bankruptcy or liquidation. As an office and project administrator, you will handle a range of diverse tasks simultaneously. You should be organised and...

  • Pensions Administrator

    5 months ago


    Edinburgh, United Kingdom Isio Group Full time

    Part Time Experienced Pensions Administrator - We’re growing and we want you to be part of our journey. - At Isio, our purpose is to create better outcomes for our people, our clients and society. We are a people-first business and we’re committed to helping our colleagues gain a wide variety of experience, significant development opportunities and...


  • Edinburgh, United Kingdom The School Mock Court Case Project SCIO Full time

    This role would suit applicants with an interest in law, charity work, education and finance. As a Part Time Mock Court Administrator, you will handle a range of diverse tasks simultaneously. You should be able to cope well under pressure and adapt to change. Good communications skills are essential as well as being able to use Microsoft Excel and Word. It...


  • Edinburgh, United Kingdom Time Recruitment Services Full time

    If you are driven, resilient and ambitious then a dynamic property company based in Nottingham is looking for you to join their team as a Part-time Property Coordinator Office based. - Part-time - 20-25 hours per week. - Work with the Property Managers to manage repairs ensuring fast and efficient service - Ensure repairs are being charged correctly to...


  • Edinburgh, United Kingdom Time Recruitment Services Full time

    If you are driven, resilient and ambitious then a dynamic property company based in Bristol is looking for you to join their team as a Part-time Property Coordinator Office based. - Part-time - 20-25 hours per week. - Work with the Property Managers to manage repairs ensuring fast and efficient service - Ensure repairs are being charged correctly to...


  • Edinburgh, United Kingdom Isio Group Full time

    We’re growing and we want you to be part of our journey. - Part Time Senior Pensions Administrator At Isio, our purpose is to create better outcomes for our people, our clients and society. We are a people-first business and we’re committed to helping our colleagues gain a wide variety of experience, significant development opportunities and progression...


  • Edinburgh, United Kingdom B&GS Landa Ltd Full time

    Part time Administrative Assistant required for busy central Edinburgh Office B&GS Landa Ltd is a multi site retailer with branches in Edinburgh, Oban, Aviemore, St Andrews, Inverness, Fort William and Pitlochry The position involves a variety of administrative tasks Experience is preferred, please note that after a satisfactory 6 month trial period...

  • HR Administrator

    6 months ago


    Edinburgh, United Kingdom CrossReach Full time

    At CrossReach we are proud to deliver social care to a huge range of people right across Scotland and it is our people that mean that we can do it with compassionate, empathy and the highest level of care. We now have an opportunity for a HR & Recruitment Administrator to join our HR Operations team to support this fantastic and dedicated workforce. As part...

  • Administrator

    5 months ago


    Edinburgh, United Kingdom Time Recruitment Services Full time

    On behalf of an established Wealth Management Partnership (FTSE 100 company) based in Edinburgh we are recruiting for an experienced Administrator. - Provide full administration support to the Director and Practice Team. - Typing, sorting post, answering incoming telephone calls and taking messages as and when appropriate. - Making telephone calls to...


  • Edinburgh, United Kingdom Time Recruitment Services Full time

    Temporary contract until the end of March approx. immediate start - Part-time - 21 hours per week, flexible. - South Edinburgh office - Office based - Work closely with the CEO and Executive Team - Assist with meeting statutory and regulatory obligations in relation to Corporate Governance - Contribute to work on, regulation, assurance and internal audit -...


  • Edinburgh, United Kingdom DRM Residential Property Letting & Management Limited Full time

    DRM Residential, a well-established property letting and management company based in Morningside, are looking for a part time Receptionist/Administration Assistant (25hrs per week) to join our small, friendly team. Applicants must be enthusiastic, reliable, polite, well presented, computer literate, have good communication skills and be able to multi-task....


  • Edinburgh, United Kingdom CV-Library Full time

    Are you an experienced Payroll Administrator looking for a part-time role? Our client, a leading business in Property Management - who work with extremely prestigious companies around Edinburgh, is seeking a Payroll Administrator to join their team on a fixed-term contract for 12 months in their Edinburgh City Centre office. If you have a strong payroll...

  • Part-time Receptionist

    5 months ago


    Edinburgh, United Kingdom Holyrood Aparthotel-City Centre Full time

    **Job description** **Part-Time Receptionist required for 4* City Centre Hotel** **Salary : £11.29 per hour (4 or 5 x 8 hour shifts per week)** **Job Requirements**: 4 or 5 shifts per week Checking guests in and out Maintaining a courteous and friendly guest service and anticipating guest needs Process reservations competently Cashiering (cashless...