Board & Company Secretariat Assistant

4 weeks ago

Birmingham, United Kingdom Phoenix Group Full time

**Salary**:Competitive + Bonus + Generous pension + Excellent benefits

**Job Type**:Permanent

**Job Contact**:Cecilie Illum

**Who are we?**

We want to be the best place that any of our colleagues have ever worked.

We are the UK’s largest long-term savings and retirement business with c.13 million customers and c.£300 billion of assets under administration. As a market leader and FTSE100 organisation, we understand that our scale and expertise means that we have a key role to play for our customers, colleagues and our communities to help as many people as possible secure a life of possibilities. We are tackling key environmental and social issues such as transitioning our portfolio to net zero by 2050 - but we’re not done yet.

We’ve seen huge growth and change, and this means there is enormous opportunity for our 7,000 colleagues to grow alongside us.

**Flexible working**

You can expect to work in a hybrid manner with time spent working in the office and at home. We believe that work/life balance offers benefits for customers as well as ensuring that you can balance a successful career with your life outside of work. We will discuss flexibility, what is important to you and balancing this with business requirements during the recruitment process.

**We want to hire the whole version of you.**

We are committed to ensuring that everyone feels accepted and safe at work, and are proud to be an equal opportunity employer. Everyone is valued at Phoenix regardless of age, gender identity, neurodiversity, race, disability, sexual orientation, religion, ethnicity, socioeconomic background or anything else. Whether it’s joining one of our internal employee networks, being an ally, taking positive action or simply being there to listen, everyone at Phoenix is valued and respected.

If you need any help or adjustments to the recruitment process due to health, disability or anything else, please let us know so we can help you to be the best version of yourself.

**The role**

To provide high quality and professional administration support to the Boards and Committees of the Phoenix Group including:

- Manage Board and Committee calendars by scheduling meetings and all attendees, including annual plans and ad hoc meetings as required
- Act as key point of contact to any Non-Executive Directors and Chairman of the Boards for all enquiries relating to dates, administration, papers and expenses
- Provide high quality Board & Committee administrative services by supporting the Deputy Company Secretaries and Company Secretary including at Board and Committee days
- Manage all infrastructure (VC, catering, room bookings, IT, travel) in place to support the smooth running of Board and Committees;
- Support Deputy Company Secretary and Company Secretary in preparing agendas and meetings plans
- Co-ordinate Board packs and resource documentation, including redaction of sensitive information
- Maintain corporate databases and retrieval of documents from database as required by the Group

**What are we looking for?**
- Organised approach to work, an ability to prioritise and attention to detail to a high level of accuracy
- Discretion and confidentiality is vital due to the regular handling of sensitive information;
- Ability to work on own initiative and flexibly as part of a team;
- Accustomed to operating in a highly regulated environment;
- Ability to communicate with a variety of stakeholders in a professional and helpful manner. Experience of having dealt with senior stakeholders including Chairman, CEOs, Directors (Executive / Non Executive) and their assistants is valued;
- Ability to meet deadlines and provide additional support if needed;
- Strong PC skills, including Outlook, Word, Excel and Powerpoint;
- Knowledge of Company Secretarial software to include Diligent and Boardbooks is preferred but not essential.

**Why choose us?**

Bring your ‘whole self’, skills and dedication to the Phoenix Group and we’ll recognise your effort, support your development and help to drive your ambition. We’ll ensure you’re rewarded for your contribution with a competitive package that includes an attractive pension, annual bonus potential, private medical insurance, generous holiday entitlement, enhanced maternity and adoption leave and a range of other financial services and lifestyle flexible benefits.

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