Data Entry Clerk

4 weeks ago

Kettering, United Kingdom Weavers Medical Full time

**WEAVERS MEDICAL**

**JOB DESCRIPTION**

**Data Entry Clerk**

**Title**: Data Entry Clerk

**Responsible to**: Practice Manager

**Location**: Weavers Medical

**Hours**: Part time 18 hours per week

**Contract Type**: Permanent

**Main Purpose**:
To provide an accurate computerised summary for all registered patients of any relevant medical history by updating existing data and/or converting written data to computerised records.

To be responsible for the read-coding of relevant information into the patients electronic healthcare records on the clinical system, adhering to the practice coding policy. In addition, to support the multi-disciplinary team, providing administrative support as required, in line with the needs of the practice

**Key tasks**

1.Data Input from correspondence

a) Files & Read codes scanned letters to the clinical system and sends to the clinician for reading.

b) Inputs data onto the clinical system using the correct read codes in a concise manner using the agreed protocols and coding system.

c) Ensures data for nGMS clinical areas is added as per agreed protocols and new diagnoses from these clinical areas are passed to the supervisor for double-checking.

d) Inputs data received from other sources e.g. breast screening results and vaccinations administered in schools.

e) Inputs data and works to the schedule as set by the supervisor and reports any backlogs of work.

**2. Summarising**

a) Checking existing electronic against paper records and updating/correcting entries as required.

b) Adding any missing data from patient medical record folder.

**3.Other Admin Tasks**

a) To work as a member of the support services administrative team ,helping to cover absences and reduce backlogs of work as required.

b) Any other duties as considered relevant from time to time

c) Takes part in monthly staff meetings.

d) Take part in an annual appraisal.

**4.Health & Safety & Fire Safety**:
a) The post holder will assist in promoting and maintaining their own and others’ health and safety and security as define in the Practice Health and Safety Policy.

b) The post holder will adhere to the Prospect House Fire Strategy.

**5.Equality and Diversity**:
The post-holder will support the equality, diversity and rights of patients, carers and colleagues, to include:

- Respecting the privacy, dignity, needs and beliefs of patients, carers and colleagues.
- Behaving in a manner which is welcoming to and of the individual, is non-judgmental and respects their circumstances, feelings priorities and rights

**6.Personal/Professional Development**:
The post-holder will participate in any training programme implemented by the Practice as part of this employment, such training to include:

- Participation in an annual individual performance review, including responsibility for maintaining a record of own personal and/or professional development.
- Taking responsibility for own development, learning and performance and demonstrating skills and activities to others who are undertaking similar work.

**7.Communication**:
The post-holder should recognise the importance of effective communication within the team and will strive to:

- Communicate effectively with other team members.
- Communicate effectively with patients and carers.
- Recognise people’s needs for alternative methods of communication and respond accordingly.

**Salary: £10.00 - £11.00 dependent on skills and experience**

**Job Types**: Part-time, Permanent

**Salary**: £10.00-£11.00 per hour

**Benefits**:

- Company pension
- On-site parking

Schedule:

- Monday to Friday
- No weekends

COVID-19 considerations:
All users of the building required to wears masks at all times, hand sanitiser available throughout the building.

Ability to commute/relocate:

- Kettering, NN16 8DN: reliably commute or plan to relocate before starting work (required)

Application question(s):

- Do you have Grace C or above (or equivalent) in GCSE (or equivalent) English Language?
- Do you have Grace C or above (or equivalent) in GCSE (or equivalent) Maths?

**Education**:

- GCSE or equivalent (required)

**Experience**:

- Administrative Assistants & Receptionists: 1 year (required)

**Language**:

- English (required)

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