Occupational Health Administrator

3 weeks ago

Warwickshire, United Kingdom Red Snapper Group Full time

RSR Police is a market leading recruitment business dedicated to supplying experienced practitioners on a temporary, contractual or permanent basis to the Law Enforcement, Cyber Security, Offender Management and Regulatory Services talent markets.

RSR Police are currently recruiting on behalf of our Warwickshire based client for an Occupational Health Administrator. The purpose of this role is to deliver a full range of administrative services to the Occupational Health function, ensuring at all timesthat confidentiality is maintained in line with legal requirements.

This is a fixed term contract to 31/3/23 and attracts a starting salary of £21,837 per annum, pro rata.

**Main Duties**:

- Maintain all departmental systems and records, ensuring that an administrative and confidential records system is fully maintained in order to comply with the Access to Medical Records Act, Code of Ethics for Welfare Records and Data Protection Act
- Provide a first point of contact, triage and provide general guidance and support with Management Referrals escalating more complex issues to the Occupational Health Advisors. Collate information for Occupational Health team to facilitate an assessmentregarding fitness for work. When appointments are made for assessments, their Line Managers and HR Officers are notified for amendments to duties
- To maintain, in the most effective way, the calendars for the Force Doctor and Occupational Health Advisors using Outlook. Also for vaccination and physiotherapy clinics using PAM’s OHIO systems
- To maintain, input, retrieve and present management information in a user friendly format via HR ORIGIN database and other associated systems, as requested by the HR Business Partner. Thus, to highlight service improvements and propose changes to businessadmin processes
- Liaise with Psychiatrists and Psychologists secretaries and prepare letters to assist with the booking of appointments, adhering to their processes
- Handle medically sensitive documents, photocopy and present those documents in an appropriate format, complying with legislation and organisational policy. To ensure that appropriate consent has been given by the patient
- Request Purchase Order Numbers and code accordingly. Check and record invoices relating to services received by the department. Process for payment in a timely manner so there is no delay in receiving future correspondence
- Assist the Occupational Health team in arranging proactive health interventions including clinics, drug screening and publications
- Prepare, organise and record details for departmental meetings. Distribute minutes accordingly ensuring no confidential data is clearing mentioned
- To assist the recruitment of new team members. Ensuring that they are on a suitable induction course, that they have their ID and computer access to relevant systems
- To support in the training and development of Occupational Health Advisors and Clinical Nurses
- To create, maintain and promote the Occupational Health Intranet site, ensuring the information is relevant and is kept up-to-date at all times. Also signposting officers and staff to other relevant resources and departments

**Essential Requirements**:

- Experience in an administrative or technician role in a health care setting
- Working in teams/multidisciplinary environments based in multiple locations
- Excellent verbal and written communication skills
- Excellent interpersonal skills
- Competent in the use of IT systems including Microsoft Office
- Ability to manage own workload
- Able to deal with sensitive issues with tact and diplomacy
- Working within defined timescales

Alternatively, if this role is not for you but you do know somebody who would be interested please refer them to ourselves. We have a referral bonus scheme and will pay up in retail vouchers of your choice, for referrals who are not already known to us.

RSR Police is member of the Red Snapper Group.

The Red Snapper Recruitment Group is an equal opportunities employer.

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