Apprentice Project Support Officer

4 weeks ago

Birmingham, United Kingdom University of Birmingham Full time

**Position Details**

City-REDI, College of Social Sciences

Location: University of Birmingham, Edgbaston, Birmingham UK

The full time starting salary is £21,629. per annum

From 1 November 2023 the salary will increase to £22,718. per annum, with progression after 12 months in post to £28,397. per annum

Apprentice Band 500

Full Time, Fixed term contract for 15 months

Apprenticeship standard: Business Administration Level 3

Apprenticeship training provider: HIT Training

Closing date: 10th September 2023

**Our offer to you**

People are at the heart of what we are and do.

The University of Birmingham is proud to have been a part of the City of Birmingham and the wider region for over 100 years, and we are equally proud to be recognised as a leading global university. We want to attract talented people from across the city and beyond, support them to succeed, and celebrate their success.

We are committed to helping the people who work here to develop through our sector-leading Birmingham Professional programme which provides all professional services staff with development opportunities and the encouragement to reach their full potential. With almost 5,000 professional services jobs in a wide-range of functions in Edgbaston and in our campus in Dubai, there are plenty of opportunities for you to be able to develop your career at the University.

We believe there is no such thing as a typical member of staff and that diversity is a source of strength that underpins the exchange of ideas, innovation, and debate. We warmly welcome people from all backgrounds and are committed to fostering an inclusive environment where diversity is at the heart of who and what we are, and how we work.

Supporting our people to achieve a healthy work/life balance is important both to our employees and to the success of the University and, depending on the role, we offer a variety of flexible working arrangements. We therefore welcome discussions on all forms of flexible working. In addition, you will receive a generous package of benefits including 40 days paid holiday a year, one paid day a year for volunteering, occupational sick pay, and a pension scheme. We also have three high quality subsidised day nurseries.

The University is situated in leafy Edgbaston and there are excellent transport links to our beautiful campus, including main bus routes and a train station on site. On campus we have a state-of-the-art sports centre with pool, shops, places to eat and drink, our own art gallery, museum and botanical gardens.

Find out more about the benefits of working for the University of Birmingham

**Apprenticeship context**

Working within the City-REDI support team, the post will learn to provide essential administrative coordination, financial and data management support across all teams. They will be required to be a super user for our internal relevant systems and learn to coordinate HR, project, financial and other appropriate data as required.

**Apprenticeship Summary**

As an Apprentice Project Support Officer you will work across the department supporting senior colleagues in the collation and co-ordination of data as required. This includes taking ownership of data and documentation associated with a number of HR and Finance related tasks, planning of departmental key milestones over a 6 -12 month period, as well as various other administrative duties.

**Main Duties the apprentice will learn**:
To provide proactive and high-quality administrative process support as well as essential systems support for the department. This includes the following key duties:
Provide high quality and timely project support across various projects and areas of work, through a broad range of duties including planning activity, co-ordinating actions, managing communications, organising events and workshops, and gathering data to support project scope and resourcing conversations.

Support and, in some cases, take ownership of project governance processes including maintaining project plans and risk registers, and some budget or financial aspects.

Undertake the coordination and planning and scheduling of departmental key activities, in conjunction with the whole of the administration team, usually 6-12 months ahead, making decisions on the best use of time. This will require you to understand the priorities and deadlines you and your manager(s) are working to and will involve developing relationships across the department and its key customer base.

Deal with UoB and departmental systems such as Core and CDE and develop clear guidance to the department on the use of such systems as directed. Producing documents and reports utilising Microsoft Office systems (word, excel and Microsoft project) and other software products, including financial, statistical and technical reports.

Source data, collate, interrogate and analyse a wide range of more complex information independently, from internal and external sources, in order to co

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