HR Administrator

7 months ago

King's Lynn, United Kingdom NOCN Group Full time

**NOCN Group are looking to recruit a HR Administrator who will support effective front line service delivery by supporting managers and employees across a range of operational HR activities.**

**Purpose and Objectives**:
To provide general administrative support to the People and Culture Team. Play a key role in ensuring accuracy across operational HR activities whilst delivering a professional and proactive service to the team, employees, and external customers. Support the team in maintaining consistency of practice and compliance with statutory requirements, legislation, and best practice.

Support effective front line service delivery by supporting managers and employees across a range of operational HR activities including but not limited to, recruitment, induction, health and safety, learning and development, employee records administration, data collection, analysis and reporting.

Support with end-to end recruitment for a constant pipeline of contracted End Point Assessors and related roles for NOCN’s End Point Assessment Provision.

**Why NOCN Group?**

NOCN Group is an educational charity whose core aims are to help learners reach their potential and organisations thrive. The group includes business units specialising in regulated UK and international qualifications, End Point Assessment, assured short courses, SMART job cards, assessment services, consultancy, and research.

**Duties and Responsibilities**:
**Human Resources Administration**

1. To lead on the maintenance and upkeep of all employee records. Including:
1.1 Onboarding new starters.

1.2 Processing variations to contract.

1.3 Processing leavers.

1.4 Ensuring a clear approval audit.

1.5 Ensuring payroll handover is accurate.

2. To use and maintain the HRIS as required for all day to day administrative processes, for example:
2.1 Inputting new employees.

2.2 Updating employee records with all changes.

2.3 Data requests.

3. To support and facilitate recruitment and selection processes, for example:
3.1 Supporting recruiting managers with advertising to facilitate a tailored and sometimes bespoke advert, which is fit for purpose.

3.2 Headhunt for roles using LinkedIn Recruiter and similar methods.

3.4 Administrating the Recruitment mailbox.

3.7 To support managers with interviews e.g. venue, overseeing and facilitating interview testing, providing relevant paperwork as requested and refreshments etc.

4. To process offer letters, contracts of employment and other relevant documents to new starters.

5. To follow up on any pending new starter documentation as required e.g. pre-employment checks.

6. To carry out necessary ID checking in line with right to work requirements and safeguarding requirements.

7. Support with the timely production of various data requirements for a range of audiences both internal and external e.g. HR data, survey data requests and any other ad hoc data reports as required.

**End Point Assessor Recruitment**

1. Headhunt for End Point Assessors and related roles using Linked-In Recruiter and similar methods.

2. Proactively seek creative solutions to help fulfil End Point Assessor resource requirements.

4. Carry out all recruitment administration activity for NOCN’s End Point Assessor and related roles.

5. Support with interviews for End Point Assessors.

7. Ensure recruitment documents are received and stored promptly in NOCN’s CRM System.

8. Ensure the accuracy of data entering the EPA CRM and Rubric systems is completed in line with the requirements of the apprenticeship regulators.

10. Proactively seek to learn and understand EPA and the requirements of various EPA standards

**Other Duties and Responsibilities**

1. Work with and support the other HR Administrators, and Senior HR Administrators to meet the team workload.

2. Always act to support the

4. Actively participate in the co-ordination of a variety of events across all NOCN Group premises.

5. Involvement in projects as deemed relevant by the HR Operations Manager or Group Head of People Support and Development.

6. Support the HR Advisor role with administrative duties as required.

7. The processing of other clerical duties e.g. scanning, photocopying, shredding, as required.

9. To take minutes of meetings as required.

10. Participate in and provide regular updates at Team Meetings.

11. Proactively seek improvements to current working practices.

**About you...**
- Have right to work in the UK
- Level 2 in Literacy and Numeracy.
- Experience working in a demanding administrative role.
- Experience in the administration of computerised records.
- Experience efficiently managing multiple and/or high volume mailboxes.
- Experience delivering excellent customer service, face to face, onthe phone, and written.
- Experience working with confidential data.
- Understanding of data protection protocols.
- Commitment to maintaining and protecting confidentiality.

Other **desirable** criteria includes:

- Level 3 qualification

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