Executive Assistant
6 days ago
My client is a very well established, prominent independent Insurance Broker who have a long-term vision of becoming the recognised leading business of this type in Europe. Their success is based around their people delivering high quality service, excellentworking relationships and meaningful results for our clients, including provision of a single stop advisory service. They offer the certainty of long-term relationships to clients, their insurer market and their people.
**Executive Assistant position**:
This is an exciting opportunity to join a successful Operations team. The Operations team are an active partner helping deliver upon the business vision and goals. In acting as a true partner the team has absolute focus on matters such as:
- Taking ownership and responsibility to continuously improve
- Providing connected and cost-effective solutions
- Positively driving forward efficiency and change in a timely manner
- Ensuring communication is always effective and timely
This role will actively be involved in all these areas and more to develop and maintain a successful and fun environment in Redhill over time.
**Key Responsibilities of The Executive Assistant**:
- Provide administrative support to Director of Operations, Finance Director, Director - Corporate & Credit and Sales Director - South as required
- Sourcing management information reports from IT systems and providing appropriate details to managers within the business
- Serve as the point person for office duties including: Maintenance, Post, Supplies, Equipment and invoices
- Schedule meetings and appointments
- Produce minutes as required
- Organise the office layout and order stationery and equipment
- Partner with HR to update and maintain office policies as necessary
- Coordinate with IT department on all office equipment
- Work with Finance and Operations to ensure price negotiations with office vendors and service providers are appropriate
- Ensure office spend is controlled and has appropriate sign off
- Provide general support to visitors
- Assist in the onboarding process for new employees
- Address employee’s queries regarding office management issues (e.g. stationery, hardware and travel arrangements)
- Liaise with facility management vendors, including cleaning and catering as needed
- Plan in-house or off-site activities, like parties, celebrations and conferences
**Skills required for the Executive Assistant**:
- Proven experience as an Office Manager or Administrative Assistant
- Knowledge of Office Administrator responsibilities, systems and procedures
- Proficiency in MS Office (MS Excel and MS Outlook and MS Teams, in particular)
- Hands on experience with office technology i.e. printers
- Strong organisational and planning skills in a fast-paced environment
- An ability to create and maintain strong and professional relationships
- Minimum of 5 GCSE’s (grade C and higher) and, if appropriate, have a desire to take further relevant qualifications
**DON'T DELAY - APPLY TODAY
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