Events & Visits Officer

4 weeks ago

London, United Kingdom Department for Environment, Food and Rural Affairs Full time

**Details**:
**Reference number**:

- 249635**Salary**:

- £30,317 - £36,606- National: £30,317 - £32,803, London: £33,827 - £36,606 For details of our pay on appointment policy, please see below under the heading ‘Salary'**Job grade**:

- Higher Executive Officer**Contract type**:

- Permanent**Business area**:

- DEFRA - S&C - Strategy**Type of role**:

- Communications / Marketing**Working pattern**:

- Full-time**Number of jobs available**:

- 1Contents

Location

About the job

**Benefits**:
Things you need to know

Location
- London (region), South East EnglandAbout the job

**Job summary**:

- We are pleased to offer an exciting opportunity to join the External Affairs team and support the delivery of high-quality Secretary of State and Ministerial visits. This is a fast-paced and rewarding role which provides the opportunity to work with a diverse range of stakeholders including Ministers, Special Advisors, and Policy colleagues.**Job description**:

- The role will involve working in close partnership with Private Offices and Special Advisers to maintain a strong overview of diary planning and invitations.
- Working with external stakeholders and businesses to organise engaging events and visits.
- Working closely with Press Office to ensure that visits and events align with media requirements.
- Working closely with Digital Teams to help plan and deliver digital requirements at visits and events, including filming and photography.
- Drafting detailed itineraries and producing briefings for Ministerial events and visits.
- Maintain a tracking system to help the efficient running of Ministerial events.
- Develop a database of future visit options and locations.
- Draft and issue event invites and monitor and track RSVPs.
- Work closely with external suppliers to book catering, AV, transport, and security as required.
- Accompany the Secretary of State and Ministers on visits and provide onsite event support at larger events.
- Domestic and International travel may be required on occasion. Some out of hours work will be expected._

**Person specification**:

- Experience of diary management, office management or events planning.
- Strong written and verbal communications skills as the role will require regular briefings to Ministers, Senior Colleagues, and stakeholders.
- Excellent organisational skills and a strong attention to detail.
- Good influencing skills and the ability to prioritise and manage competing demands
- Ability to quickly build strong working relationships with people at all levels across organisations and business areas.

**Behaviours**:
We'll assess you against these behaviours during the selection process:

- Communicating and Influencing
- Changing and Improving
- Delivering at Pace

**Benefits**:

- Learning and development tailored to your role
- An environment with flexible working options
- A culture encouraging inclusion and diversity
- A Civil Service pension with an average employer contribution of 27%

**Blended Working**

Things you need to know

**Selection process details**:

- This vacancy is using Success Profiles, and will assess your Behaviours, Strengths and Experience.**Application Process**

**Sift**

Sift and interview dates as well as the interview location to be confirmed.

Feedback will only be provided if you attend an interview.

**Interview**

**Location**

For information, our core Defra hub locations are:

- York - the Kings Pool;
- Newcastle - Lancaster House;
- Bristol - Horizon House (Please note that space at this office is limited and it may not be possible for all Policy roles to be recruited to this location);
- London - Nobel House and 2 Marsham Street.

**Reserve List**

A reserve list may be held for a period of 6 months from which further appointments can be made.

**Salary**

**Visa Sponsorship Statement**

Please take note that Defra does not hold a UK Visa & Immigration (UKVI) Skilled Worker License sponsor and are unable to sponsor any individuals for Skilled Worker Sponsorship.

**Reasonable Adjustment**
- If a person with disabilities is put at a substantial disadvantage compared to a non-disabled person, we have a duty to make reasonable changes to our processes.**Accessibility**

**Criminal Record Check**

If successful and transferring from another Government Department, a criminal record check maybe carried out.

**Internal Fraud Database Check**

**Full Time Only**

**Higher Security Clearance**

**Childcare Vouchers**

Feedback will only be provided if you attend an interview or assessment.**Security**:
- People working with government assets must complete basic personnel security standard checks.**Nationality requirements**:
This job is broadly open to the following groups:

- UK nationals
- nationals of Commonwealth countries who have the right to work in the UK
- nationals of the Republic of Ireland
- relevant EU, EEA, Swiss or Turkish nationals working in the Civil Service
- relevant EU, EEA, Swiss or Turkish nationa

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