Office Co-Ordinator in Events Office Co-Ordinator in Events

4 weeks ago


London, United Kingdom Simpsonthacher Full time

Simpson Thacher & Bartlett LLP is one of the world’s leading international law firms. Headquartered in New York with offices in Beijing, Brussels, Hong Kong, Houston, London, Los Angeles, Palo Alto, São Paulo, Tokyo and Washington, D.the Firm provides coordinated legal advice and transactional capability to clients around the globe.
The role of the Events Coordinator will be to work closely with the Events Manager in planning and delivering the London office events programme that supports internal, marketing and business development objectives.
This quality driven approach should be echoed in all events.
Supporting the Events Manager on all aspects of planning, managing and running the firms’ events programme (and leading on smaller events)
Managing event logistics throughout the lifecycle of an event for example: researching venues/experiences, conducting site visits, booking venues, sourcing entertainment, creating seating plans, working with the graphics team to design and send invitations through our e-marketing program to invitees, chasing and collating responses, creating pre-event material such as name badges/place cards/table plans and confirming final details with relevant parties
Being present onsite at events to ensure high quality and smooth running
Management of the events newsletter
Uploading events to the firms events calendar
Monitor the London Events inbox and action where necessary
Ensure event ROI is recorded, uploading event guest lists into One Place (our contact data management system)
Being an ambassador for the firm on event best practice. Promoting and creating awareness of the events team. Being a point of contact for consulting on events processes and general guidance.
Maintaining communication with key stakeholders and suppliers throughout an events lifecycle
Gaining the trust and credibility of fee-earners in relation to managing their events
Staying abreast of competitor activity, new event industry developments and maintaining external supplier relationships
2/3 years events experience
~ Strong project management skills, initiative and the ability to manage multiple projects concurrently
~


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