Estates Helpdesk Administrator

4 days ago


Brighton, United Kingdom Sussex Community NHS Foundation Trust Full time

To co-ordinate the running of the Estates helpdesk, including provision of an Efficient and comprehensive administrative/secretarial service to the Estates managers, maintaining confidentiality at all times. The role holder is expected to work largely unsupervised, using their own initiative and to able to plan and co-ordinate multiple tasks. A key element of the role is customer care and maintain strong relationships with all stakeholders.
- Participate in the operation of the helpdesk, raising and closing work orders
- Liaise with in house maintenance staff to ensure all work is carried out, and work orders signed off in a timely manner.
- Ability to empathise and offer reassurance when dealing with upset/angry staff/property tenants.
- Assist Estates managers with audits / surveys. Compiling data to create and develop and maintain accurate Excel spreadsheets.
- Provide support to Estates colleagues throughout the Trust.
- Ensure that visitors / contactors are appropriately signed in and inducted, providing information and assistance as appropriate.
- To ensure that any issues that may affect service delivery are reported to the Estates Managers.
- Any other duties in line with the grade and scope of the post

Sussex Community NHS Foundation Trust (SCFT) is the largest community healthcare provider in Sussex.
- Over 8,400 full time, part time and bank staff members
- Medical, nursing and therapeutic care provided to over 10,000 children and adults a day
- July 2018 Care Quality Commission (CQC) rating of ‘Good’ with ‘Outstanding’ features
- Flexible working patterns offered across all services
- Thriving BAME, Disability and Wellbeing, LGBT+ and Religion and Belief staff networks
- Accredited Level 3 Disability Confident Leader
- To undertake a range of administrative/secretarial and coordination tasks for the Helpdesk and Estates managers
- Act as initial point of contact for the Trust on Estates servicesmatters.
- Raise work orders appropriately using own initiative within scope of delegated authority referring to an appropriate Manager when necessary
- To maintain an effective filing system for Estate’s information, property records, service contracts, service information etc. in both hard copy and electronically. Review and update on a regular basis, suggesting and implementing system improvements where appropriate.
- Any other duties in line with the grade and scope of the post



  • Brighton, United Kingdom Sussex Community NHS Foundation Trust Full time

    To co-ordinate the running of the Estates helpdesk, including provision of an Efficient and comprehensive administrative/secretarial service to the Estates managers, maintaining confidentiality at all times. The role holder is expected to work largely unsupervised, using their own initiative and to able to plan and co-ordinate multiple tasks. A key...


  • Brighton, United Kingdom Sussex Community NHS Foundation Trust Full time

    To co-ordinate the running of the Estates helpdesk, including provision of an Efficient and comprehensive administrative/secretarial service to the Estates managers, maintaining confidentiality at all times. The role holder is expected to work largely unsupervised, using their own initiative and to able to plan and co-ordinate multiple tasks. A key...


  • Brighton, United Kingdom Sussex Community NHS Foundation Trust Full time

    To assist in the running of the Estates helpdesk, including provision of an Efficient and comprehensive administrative/secretarial service to the Estates managers, maintaining confidentiality at all times. The role holder is expected to work largely unsupervised, using their own initiative and be able to plan and co-ordinate multiple tasks. A key element of...


  • Brighton, United Kingdom Sussex Community NHS Foundation Trust Full time

    To undertake a range of administrative/secretarial and coordination tasks for the Estates managers and maintain effective functionality of the estates helpdesk. Act as initial point of contact for the Trust on Estates services matters. Action enquiries appropriately using own initiative within scope of delegated authority referring to an appropriate Manager...


  • Brighton, Brighton and Hove, United Kingdom Additional Resources Ltd. Full time

    We are seeking a Will and Estate Administration Coordinator to join our team, providing exceptional support to our clients and colleagues. This full-time position comes with a salary range of £28,000 - £38,000 and excellent benefits.The successful candidate will have experience in handling client instructions, Wills, and estate administration, as well as...


  • Brighton, Brighton and Hove, United Kingdom Additional Resources Ltd. Full time

    An exciting opportunity has arisen for an experienced Private Client Paralegal/Legal Executive to join a well-established legal firm in the UK. This full-time role offers excellent benefits and a competitive salary range of £22,000 - £32,000.This position involves supporting the team with Wills and estate administration tasks, including drafting HMRC...


  • Brighton, Brighton and Hove, United Kingdom Jobit Full time

    We are currently seeking a skilled Private Client Paralegal / Legal Executive to join our team at Jobit.This is an excellent opportunity for someone with experience in handling client instructions, Wills, and estate administration. The estimated salary for this role is £45,000 per annum, plus excellent benefits and a competitive package.Key...


  • Brighton, United Kingdom University Hospitals Sussex NHS Foundation Trust 279 Full time

    The postholder will be part of a centralised Administration/Secretarial team, led by and reporting to the Head of Administration Services and Green Travel. The postholder will be responsible for providing essential support services to the Facilities and Estates Division as part of a team. To be a member of a centralised Administration Team, providing a...


  • Brighton, Brighton and Hove, United Kingdom Additional Resources Ltd. Full time

    Additional Resources Ltd. is seeking a highly skilled Private Client Paralegal / Legal Executive to join our team. The ideal candidate will have experience in handling client instructions, Wills, and estate administration, and be able to work independently.Job DescriptionThis is an exceptional opportunity to work with a dynamic team and further enhance your...


  • Brighton, Brighton and Hove, United Kingdom Jobit Full time

    About the RoleAs a key member of our Private Client department, you will be responsible for supporting the team with Wills and estate administration tasks. You will work independently, managing tasks efficiently and effectively, including drafting HMRC forms.We are looking for a highly organized individual who can manage competing priorities and deadlines...


  • Brighton, Brighton and Hove, United Kingdom Jobit Full time

    About This OpportunityJobit is seeking an experienced Private Client Paralegal/Legal Executive to support the team with Wills and estate administration. As a key member of our team, you will be responsible for managing tasks independently, including drafting HMRC forms, and supporting the team with Wills and estate administration.What We OfferA competitive...


  • Brighton, Brighton and Hove, United Kingdom Jobit Full time

    Job DescriptionThe successful candidate will have experience in handling client instructions, Wills, and estate administration, as well as strong communication skills and attention to detail. They will be responsible for supporting the team with Wills and estate administration, managing tasks independently, including drafting HMRC forms.RequirementsRelevant...


  • Brighton, United Kingdom Trident Full time

    **Job Location**: Office based - Brighton (this is not a remote working role) **Job Type**: Permanent **Job Ref**:1st Line Helpdesk Consultant** **Driving License**: A full UK driving license is not required but is desirable **Reports To**: Helpdesk Manager Trident, a leading MSP (Managed Service Provider) based in the South East, seeks a driven and...


  • Brighton and Hove, United Kingdom Bridge of Hope Full time

    Title**:Helpdesk/Customer Service Advisor** Location**:Brighton** Start Date**:ASAP** Pay Rate**:£12.81ph PAYE** Our client who are one of the leading companies are currently recruiting for a **Helpdesk/ Customer Service Advisor **to join their team on a Temporary basis in the Brighton area with the opportunity to go permanent for the right...


  • Brighton, Brighton and Hove, United Kingdom Ashville Knight Full time

    Ashville Knight is a reputable legal practice looking for a skilled Private Client Lawyer to join their team. This role offers a unique opportunity to work on a range of cases, including estate planning and administration.The successful candidate will have the chance to work closely with clients to understand their needs and provide tailored advice. They...


  • Brighton, Brighton and Hove, United Kingdom Ashville Knight Full time

    Job SummaryWe are seeking an experienced Estate and Probate Specialist to join our Private Client team at Ashville Knight. As a key member of the team, you will be responsible for advising clients on various estate-related matters, including Wills, probate, and trust administration.Key AccountabilitiesManage a portfolio of private client cases, providing...


  • Brighton, Brighton and Hove, United Kingdom Ashville Knight Full time £30,000 - £55,000

    Ashville Knight is seeking a Private Client Specialist to join their team in Hove.About the Job:The successful candidate will have at least 3 years of post-qualified experience in private client law.They will be responsible for managing a caseload of wills, probate, estate administration, and other private client matters.The role involves providing expert...


  • Brighton, Brighton and Hove, United Kingdom JMC Legal Recruitment Full time

    Role OverviewWe are seeking an experienced Probate and Estate Planning Specialist to join our team in Brighton & Hove. As a key member of our private client department, you will be responsible for drafting Wills and LPAs, managing probate matters and estate administration, and advising on estate planning and trusts.Key ResponsibilitiesDrafting Wills and LPAs...

  • Legal Executive

    2 weeks ago


    Brighton, Brighton and Hove, United Kingdom G2 Legal Full time

    Join Our TeamG2 Legal is a dynamic and forward-thinking law firm in Brighton seeking an experienced Wills, Trust & Probate Solicitor or Chartered Legal Executive.About the Role:A qualified Solicitor or Chartered Legal Executive with experience in Wills, Trust & Probate, including probate, estate administration, the preparation of Wills and Trusts, tax...


  • Brighton, Brighton and Hove, United Kingdom Ashville Knight Full time

    About Us:Ashville Knight is a leading legal practice in Hove, offering a range of services including Wills, Probate, Estate Administration, and more.**The Role:**As a Private Client Lawyer, you will be responsible for managing a diverse caseload of private client matters.You will provide high-quality, timely, and professional advice on a range of topics,...