Executive Assistant

2 weeks ago


Leicester, United Kingdom Leicester City Council Full time

**Job details**:
Job reference
- REQ3040

Date posted
- 12/07/2023

Application closing date
- 23/07/2023

Location
- Hybrid working - Home and Leicester City Offices

Salary
- £22,369 - £24,054 Per Year

Package
- Total benefit value (includes pension contribution and full holiday entitlement): £32,799

Contractual hours
- 37

Basis
- Full time

Job category/type
- Business Support

Attachments

Job Specification Executive assistant.docx

**Executive Assistant**:
Job description

Full time / 37 hours per week / Permanent

Play a key role in providing administrative and personal support to the most senior officers.

Our Executive Assistants provide essential support to the key decision makers in the running of the city. We have 11 Executive Assistants who cover the entire council and the wide range of services that we provide to residents and visitors to Leicester. We ensure senior personnel can work effectively in providing these vital services through the administrative support we offer.

Join our friendly and welcoming service where you’ll be a valued member of our team. You’ll be supported by the colleagues to enable you to thrive in the role. As the work is varied, you’ll have the opportunity to learn new skills and build on your existing experiences.

This is a full-time, permanent position working 37 hours per week from Monday to Friday. We promote flexible working to encourage a healthy work/life balance. We work in a hybrid model with some work time at City Hall and some at home, depending on the needs of the service and your development needs.

**What you’ll be doing**

Working closely with senior officers and Executive members in a politically sensitive environment, you’ll assist them to manage their workloads. This includes diary management, ensuring there is no conflict in appointments or re-arranging meetings as appropriate. You’ll collate reports, prepare agenda packs, and maintain accurate data and inventory systems for equipment supplies, fault reporting etc. You’ll organise meetings including venue arrangements, circulating papers, minute-taking, as well as producing and tracking of decision logs/action plans. You’ll respond to and deal with potentially complex and sensitive information, signposting enquiries to relevant services where necessary. As the main contact person for senior officers and Executive members, you’ll answer and make calls, receive and manage correspondence.

**What you’ll need**

You’ll have previous experience of supporting managers in a PA/ Secretary capacity. Using proficient IT skills, you’ll be able to use systems and Microsoft Office packages. You’ll have excellent inter-personal skills to liaise effectively with closely and represent senior officers and Executive members. You’ll be proactive, a problem solver, and able to use your own initiative to resolve issues and deal with queries. Working in a fast-paced environment, you’ll be able to adapt to changing demands and tight deadlines. With a positive attitude, you’ll be flexible and a team player, to deliver smooth and consistent support to senior officers and members. Highly organised with a can-do attitude, you’ll be committed to providing a professional and polite service.

**What we can offer you**

As well as the satisfaction of helping to improve thousands of lives across Leicester, you can look forward to a work environment that encourages a healthy work/life balance. You’ll enjoy generous annual leave, membership of the Local Government Pension Scheme and the option of flexible working. We’ll also give you the chance to develop your skills and expertise with a variety of training and development opportunities. In addition, you can choose from a number of flexible benefits, including childcare vouchers, discounts on city buses and trains and help with relocation to Leicester, where appropriate. For an illustrative value of your benefits package, take a look at our benefits calculator.

**Join us


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